Loading...
2006-04-18 Regular Meeting~T ~~ Fire Protection District No. Regular Meeting Minutes 18 April 2006, at 7:30p.m. Bayside Fire Hall ~~~~a~~~ NAY 2 4 2006 BOROUGH CLERK'S OFFICE I. Call to Order. Chair, Scott Arndt, called the meeting to order at 7:30p.m. II. Roll Call. Present were, Scott Arndt, Cliff Davidson, Mike Dolph, and Greg Spalinger. Also present were Bob Himes, Bayside Fire Chief, Jessica Kepley, Support Staff/Secretary, Dick Carstens, BVF and Andrew DeVries, BVF and applicant for the vacant Board seat. III. Acceptance of Agenda. It was moved, G. Spalinger and seconded, C. Davidson to accept the agenda. The motion carried unanimously. IV. Financial Report. It was moved, G. Spalinger and seconded, M. Dolph to acknowledge receipt of the financial report. The motion carried unanimously. V. Approval of Minutes. G. Spalinger moved to approve the minutes submitted for meetings held December 27, 2005, March 17, and March 30, 2006. The motion was seconded by M. Dolph. Minor corrections were made to each set of minutes and the motion passed to approve all minutes as amended. VI. Visitor's Comments. None. VII. Old Business. A. Pager Purchase. B. Himes stated that he had received a written price quote from COMTEC for the necessary pagers. He said ihe' d discussed the matter with Dave Conrad, of 'vuomeri' s Bay Fire Department (WBFD) and was recommended to go through Aksala (local vendor) for the pager purchase. The benefits of purchasing from the local vendor are: any problems with the pagers would be fixed quickly and programming changes could be performed immediately. The total price of the purchase is estimated at $4,710, Bayside's portion being $2,355. C. \\DoveADepartments\EF~Service Districts\Fire Protection Area No. 1 Board\Fire Protection Area Mtg. Minutes\MLg Minutes 2006\Mimites 18 April 06.doc _. .., .... ,r.. ~ Davidson moved to purchase 5 Motorola pagers from Aksala in the t~, amount`.-~df $2,355 contingent upon the WBFD staff making their half of the purchase. The motion was seconded by G. Spalinger and car~'~e~ ,unanimously by the Board. i i ~B. Copier Replacement. B. Himes reported he'd discovered that Xerox will no longer provide a multi-year agreement with purchases. S. Arndt spoke with Gordon Laskie regarding copiers and was encouraged to look at All-in-One LaserJet printers. He found that HP has one for a base price of $699. However, he told the Board that KIBSD was going out to bid on copiers and printers, and per Gregg Hacker (KIBSD) it would be possible for the Board to buy under the established contract through the School District. The contract would be determined sometime in May 2006. M. Dolph asked if KIBSD was looking into similar copiers. His concern was that the larger copy machines had better stamina than the All-in-One printers; they were made to handle more activity and larger quantities. G. Spalinger raised the question whether Board and Fire Department personnel were the only ones who used the current machine. B. Himes responded that only on an emergency basis does anyone else use the copier. C. Davidson asked the Board if there was a need to purchase a computer driven copier and M. Dolph responded that the advantage would be to generate first generation copies. B. Himes discussed the advantage of having document feed and collation capabilities, dual-side copying, and the disadvantages of using copiers with the type of ink cartridge that allows the ink to dry up when not in use. S. Arndt recommended to the Board that they wait to make a decision until the outcome was determined for the KIBSD contract. Other items that were discussed briefly were: the price quotes provided to B. Himes (which were good for 30 days with no expectation of price changes), local maintenance availability, quantity of required purchase, and that the Board is allowed to purchase any copier they feel would be most advantageous. No issues were raised during this discussion and it was agreed by the Board that a final decision would be postponed until the following Board meeting, to be held 16 May 2006. C. ISO Rating. The Board was alerted by B. Rimes, that there was a hold up on the ISO rating, due to the delay of flow testing and flushing of the hydrants. It was conveyed to him that the City would no longer be testing Fire District hydrants. B. Rimes' present plan was to meet with various volunteers, to establish a group that could test the hydrants \\DoveADepartments\EF1Service Districts\Fire Protection Area No. 1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2006\Minutes 18 April O6.doc on weekends. He said he would check with Public Works) to determine if this would be make out a list of the potential hydrants mentioned a problem area on Peninsula Drive; positive that they would receive a rating requirements were met. Mark Kozak (City allowed and would to be tested (he . However, he was soon after these VIII. Chief's Report. B. Himes told the Board that 3 fires were held in the burn building so far and that the building works good. He said the volunteers were having fun training in the facility. He reported, at this time there were no problems or issues with the neighbors regarding smoke generated from the building. Dick Carstens commented that the younger volunteers were having a very good time using the burn building during training. They were able to actually feel the heat and steam from the fire and that the exercises help during real fire fighting. He was impressed with the safety and set up of the facility. IX. Chair's Report. The Chair reported that the dozer had been moved from the Department property to Lee Russell's property in order to remove fluids and to be shipped off island for scrap.. M. Dolph inquired about the status of the Cossette property lease/easement. The Chair responded that B. Cassidy was to come out with the Borough Manager to inspect the property however, both were out of town. This matter would be handled as soon as possible. X. New Business. A. Draft Engine Specs. Copies of the draft Engine Specifications were reported to be mailed out Wednesday, April 12, 2006. G. Spalinger and C. Davidson confirmed they had received their copies. The goal was to collect input from applicable personnel and to make necessary changes to the specifications. One addition was noted, to provide one week of training for the Department mechanic. This was proposed to be completed at the time of final inspection of the new apparatus. B. Training Building Use Agreement. A use agreement was passed out for approval by the Board. This agreement is provided for the use of the Training/Burn Building. A copy was provided to the City of Kodiak Fire and Police Departments and the Coast Guard Fire Department. M. Dolph suggested providing a contact number for the person in charge of the building at the time it is being used, whether that is the Chief or another officer of \\Dove\Departments\EF1Service Districts~Fire Protection Area No. I Board\Fire Protection Area Mlg. Minutes\Mtg Minutes 2006\Minutes I8 April 06.doc the Department. His concern was that someone should be in charge of deciding safe weather conditions while using the facility. C. Davidson inquired if the Board should run the agreement past the Borough Legal staff for approval, before distributing to others. S. Arndt agreed and mentioned that the agreement must be approved by the Borough Manager as well. In the interim, it was decided that only those affiliated with the Bayside Fire Department were authorized to use the facility. C. Davidson asked that return of approval be expedited so that those waiting to use the facility would be able to do so sooner. It was recommended to postpone adopting the agreement until the approval process had been handled and return to the matter on the meeting of 16 May 2006. C. Recommendation of New Board Member. Three applications were received for the position of the vacant seat. The only applicant to attend the meeting was Andrew DeVries. Among his application, were also those of Dave Davis and Rebecca Nelson. When interviewed by the Board, A. DeVries stated that his intention was to support the community. He was presently a member of the Coast Guard Fire Department, had been employed by the City Fire Department and also served as a volunteer for Bayside Fire Department. He mentioned that he was currently serving as Secretary of the Monashka Bay Road Service Area and that he lived in the Fire Protection District, on Devil's Prong Road. He stated he intended to run for the seat during the 2006 fall elections. The Board held a vote for the vacant seat and the result was, Andrew DeVries 3-1. A recommendation to the Assembly would be made during the Public meeting of 4 May 2006. J. Kepley was directed to provide a memo to the Clerk's office stating the results of the vote and the recommendation to be made to the Assembly. XI. Board Comments. S. Arndt. None. C. Davidson. Commended the Secretary on the Minutes being taken for the Board meetings. He also stated the clearing of the Department property was scheduled to be completed by June. He asked that the contractor be notified that there is not supposed to be burning done on the property. \\DoveADepartments\EF1Service Districts\Fire Protection Area No. I Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2006\Minutes 18 April 06.doc S. Arndt alerted the Board that there is no longer a burn pile at the Landfill, most of the burnable debris was being hauled off the property, but B. Cassidy had given the contractor permission to burn some of the debris on the property. G. Spalinger asked if that permission could be overridden by the Board. S. Arndt told him that B. Cassidy had the final say; but he did recommend that the contractor take debris out to Reed Oswalt's and perhaps a negotiation could be established. M. Dolph. Asked that minutes and agendas of meetings be provided a week before the next scheduled meeting. XII. Meeting Schedule. The next regular meeting was scheduled for 16 May 2006 at 7:30p.m. XIII. Adjournment. The meeting adjourned at 9:OOp.m. Respectfully submitted: Date ~ ~ ~~ Je is K ley, Secretary K $'Engineering/Facilities Dept. Approved by: 5~0~~' ~nc~ Date Scott Arndt, Chair Fire Protection District No. 1 Board ,~ -~ ~ ~ ~~J4.6 UDoveADepartments~EF~Service Districts\Fire Protection Area No. 1 Board~Fire Protection Area Mtg. Minutes\Mtg Minutes 2006\Minutes 18 April 06.doc