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2006-05-02 Regular Meeting Minutes Architectural/Engineering Review Board 2 May 2006 6:00pm KFRC Conference Room @.,[Ea;;[Ell w fE~. Inir lD u U! MAY? h "ons i L "<VL:J L BOROUGH CLERWS OFFICE A. Call to Order The meeting was called to order by the Chair at 6:00pm. B. Roll Call ARB Members present were Scott Arndt, Jerrol Friend, Gregg Hacker, Jay Johnston, Reed Oswalt and Brent Watkins. Absent Member was Charlie Jerling. Note that C. Jerling's absence was excused. Representing the KIB Engineering and Facilities Department were Bud Cassidy, Ken Smith and Sharon Lea Adinolfi. Representing the School District were Larry LeDoux and Robert Tucker. C. Approval of Agenda R. Oswalt moved and J. Friend seconded a motion to approve the Agenda. There was a unanimous affirmative voice vote. D. Approval of Minutes R. Oswalt moved and B. Watkins seconded that the Minutes of 5 April 2006 be approved as submitted. There was a unanimous affirmative voice vote. E. Review of ECI/Hyer's Site Selection Report K. Smith said that the Site Selection Report from ECIIHyer was a recap of information derived from the previous ARB meeting. There was also included in the Report a preliminary schematic of the new pool building and surrounding area which drew discussion. S. Arndt said that a plot plan was needed. He noted that the area between the Armory and the maintenance building is not a dedicated road. R. Oswalt indicated that it was also a fire lane. S. Arndt said that the schematic showed more parking than might be necessary. Tuck concurred, saying that parking and access are both problems. He was also concerned about the positioning of the new building relative to the HS building. He's looking for a better "connection". Tuck noted that the Community Development Department is taking a look at parking requirements for the whole complex and it might be that fewer parking spaces will be required at the new building. \\dove\Departments\EF\Architectural Review Board\Minutes ARB 2 May 2006.doc Page 1 of4 J. Friend said he did not like the positioning of the building either and asked if this draft was being forwarded to the Assembly. B. Cassidy said this was a preliminary draft and the ARB was merely acknowledging receipt. R. Tucker noted that the site selection had been recommended to the Assembly but had not been formally placed on the Assembly's Agenda for approval. He noted that there was going to be a Resolution presented at the next Assembly meeting, prepared by M. Stephens, which might cause an approval of Site #1 to be postponed. J. Johnston said that hopefully the site would be approved at the Assembly Meeting. S. Arndt advised that he would be speaking at the Assembly Meeting regarding a Master Plan. B. Cassidy questioned what was meant by a Master Plan. S. Arndt responded saying a comprehensive look at the buildings on Borough Hill- their energy consumption, their uses, etc. in an effort to come up with an overall plan rather than doing a project here and there with no actual vision for the future. B. Watkins moved and G. Hacker seconded a Motion to acknowledge receipt of ECI/Hyer's Draft Site Selection document, which included new information - a Draft Preliminary Site Plan. There was a unanimous affirmative vote. The Chair indicated that the draft site schematic would be reviewed at the next ARB meeting. F. Review and Scoring ofRFP #1 Proposals K. Smith listed the names of all Proposers to the RFP. He said that he saw nothing that would disqualify any of them and that he was pleased with the quality of the Proposals. The Chair asked the group how they would like to proceed. G. Hacker suggested that the top 4 be short listed - based on scoring by Members. Jay Johnston: [1] USKH [2] Jensen Yorba Lott [3] ASCG [4] AA [5] Porath Tatom Reed Oswalt: None \\dove\Departments\EF\Architectural Review Board\Minutes ARB 2 May 2006.doc Page 2 of 4 Gregg Hacker: [1] Jensen Y orba Lott [2] USKH [3] AA [ 4] McCool Carlson Green Brent Watkins: [1] AA [2]USKH [3] McCool Carlson Green [4] ASCG [5] Jensen Yorba Lott Jerrol Friend: [1] AA [2] ASCG [3] Jensen Yorba Lott Ken Smith: [1] AA [2] Porath Tatom [3] USKH [4] ASCG [5] McCool Carlson Green Scott Arndt: [1] USKH [2] Porath Tatom [3] Jensen Y orba Lott [4] AA [5] McCool Carlson Green Bob Tucker: [1] Jensen Y orba Lott [2] AA [3] McCool Carlson Green There was a brief discussion regarding the Proposers - numbers were tallied and the 4 firms to be interviewed are: USKH AA Jensen Y orb a Lott Porath Tatom G. Hacker suggested that the interviews be conducted over a 2 day period. Dates selected for the interviews are the 23rd and 24th of May 2006. \\dove\Departments\EF\Architectural Review Board\Minutes ARB 2 May 2006.doc Page 3 of 4 G. Public Comments None. H. Board Member Comments R. Oswalt spoke to the group about a suggestion from his son - to update the existing pool, possibly with a saline system or UV system - to resolve the chlorine and ventilation issues - then move the systems into the new pool. Could this be done? Tuck indicated that this had been discussed and that a UV system could be installed and moved to the new pool. Although there are no "health issues" with regards to water quality - the UV system would be an improvement. But who pays? G. Hacker said they needed to look at the power requirements to confirm that the system is doable in the current mechanical area. Tuck and G. Hacker to gather information. There were no further Board Member comments. H. Adjournment The meeting was adjourned at 7:05pm. Date: c2ir~ 07ab 2co#-~J- Scott Arndt, Chair Architectural/Engineering Review Board Date: /1110 v ;J. tf; ~oo6 / Cy placed in RFP#l File \\dove\Departments\EF\Architectural Review Board\Minutes ARB 2 May 2006.doc Page 4 of 4 .m.