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2005-09-19 Regular Meeting Minutes ~ ~ M~Y : : 2:6 ~ ~ Architectural Review Board 19 September 2005 7:00pm KFRC Conference Room BOROUGH CLERK'S OFFICE A. Call to Order Chairman Scott Arndt called the meeting to order at 7:02pm. B. Roll Call Present were: Board Members Scott Arndt, Jerrol Friend, Gregg Hacker, Charlie Jerling, Jay Johnston, Reed Oswalt and Brent Watkins. Also in attendance, representing the School District, were Robert Tucker and Norm Wooten. John Eidinger from G&E, Ken Goettel from Goettel & Associates Inc., Rob Witter and William Lettis from William Lettis & Associates were present. Interested parties present were Dr. Gary Carver, David Horne and Joe Macinko. In attendance from the KIB E/F Department were Bud Cassidy, Ken Smith and Sharon Lea Adinolfi. C. Approval of Agenda It was moved and seconded to approve the Agenda. affirmative unanimous voice vote. There was an D. Approval of Minutes It was moved and seconded to approve the Minutes of 13 September 2005 as presented. There was an affirmative unanimous voice vote. E. Seismic Study Update The Chair introduced John Eidinger, G&E, the engineering firm conducting the seismic valuation of the Kodiak Schools. J. Eidinger began by showing known faults in the area, indicating that these faults could have implications for the safety of the schools. [School] buildings were originally built to withstand 0.4g shaking. Current data indicates that for building/rehabilitating buildings, 0.6g should be the criterion. The team will also be looking at geologic hazards - landslides, tsunami run up, liquefaction. Eidinger presented a chart showing preliminary assessments [life safety] on the various schools in Kodiak. Village schools have been reviewed "on \\dove\Departments\EF\Architectural Review Board\Minutes ARB 19 Sept 2005.doc Page 1 of 4 paper" and site visits will be made this week. He continued his presentation noting that, based on insurance coverage info, the Borough has $87 million in school buildings, translating to a replacement figure of $150 - $175/sq. ft. These figures, in his opinion, are low. It is questionable that replacement construction could be accomplished based on those sq. ft. dollar figures. Eidinger showed a chart indicating the various stages of damage from slight to complete. He then reviewed the team's preliminary assessments of the schools visited the library area at the high school poses some risk, and sections of the Middle School could suffer damage if a 0.4g shaking took place. He also noted that in all of the buildings there were non- structural risks file cabinets, desks, bookcases, computer monitors, etc. as well as boilers, air compressors all vulnerable if not properly anchored. Suspended ceilings can shake loose during an earthquake, although not life threatening - the cost of clean up and replacement could be significant. Eidinger then suggested recommendations based on the preliminary findings which would shore up the integrity of the buildings - particularly in the library area and a section of the Middle School. Completing the presentation, J. Eidinger applying for the FEMA Grant, dollar figures appropriate: $1.5 million for the Middle for the library at the high school and structural risks. suggested that in that follow would be School, $ . 5 million $300k for the non- Eidinger said that the team would have additional information/recommendations on the Village Schools once they had been visited. F. Review and Scoring of Proposals - New Pool Facility Each in attendance presented their ranking of the 5 RFPs received. The top 3 firms to be interviewed were ECI/Hyer, Architects Alaska and USKH. Issues that were considered in the scoring were: quality/expertise of consultants to be brought in, previous experience [both in Kodiak and in pool design/construction] , project management approach, proven response time, cost containment philosophy, flexibility and creativity, experience with DEED, success in problem solving. \\dove\Departments\EF\Architectural Review Board\Minutes ARB 19 Sept 2005.doc Page 2 of 4 J. Friend moved to select ECI/Hyer, Architects Alaska and USKH as the firms to be interviewed for the Pool Project. The motion was seconded by R. Oswalt. The motion carried unanimously. G. Public Comments None. H. Scheduling of Interviews ElF Staff to arrange interviews. I. Board Member Comments G. Hacker - None B. Watkins - None C. Jerling - None J. Friend - None J. Johnston - Noted that the firms chosen for interviewing were good choices. He also said that he was generally pleased with the seismic update and questioned the G&E budget thus far - if it was within bounds, perhaps the firm could be utilized for other activities. R. Oswalt - Stressed the importance of having a user friendly pool facility - wants the public involved and wants engineering efficiency stressed. S. Arndt - Suggested that re the FEMA Grant Application, might want the firm [G&E] to take a look at other Borough facilities - the Hospital, the KIB Building, the Fire Departments and KFRC. N. Wooten - Stated that he appreciated the Board's interest in children and the schools. He wanted a good case to be made to FEMA that this is a remote island and the public needs safe places for shelter in emergency situations. Other Comments B. Cassidy noted that the seismic work being done in the schools could be used in all new construction - a good basis for sound building. \\dove\Departments\EF\Architectural Review Board\Minutes ARB 19 Sept 2005.doc Page 3 of 4 ~. K. Smith - Suggested that the preliminary risk assessment and how it is presented may present conflicting interests - want to approach FEMA with a serious need yet need to temper the information for the public. J. Adjournment The Chair adjourned the meeting at 8:40pm. Date,c?~r~d Approved by: ~co#An# Scott Arndt, Chair Architectural Review Board Date: /J,fgy ~ r. ~a:J~ / ' \\dove\Departments\EF\Architectural Review Board\Minutes ARB 19 Sept 2005.doc page 4 of 4 i /:, ..