2006-05-24 Regular Meeting
Minutes
Architectural/Engineering Review Board
24 May 2006 6:00pm
KIB Assembly Chambers
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BOROUGH CLERK'S OFFICE
A. Call to Order
The meeting was called to order by the Chair at 6:02 pm.
B. Roll Call
ARB Members present were Scott Arndt, Jerrol Friend, Gregg Hacker, Charlie Jerling,
Jay Johnston, Reed Oswalt and Brent Watkins. Representing the KIB Engineering and
Facilities Department were Bud Cassidy, Ken Smith and Sharon Lea Adinolfi.
Representing the School District was Robert Tucker.
C. Approval of Agenda
It was moved and seconded to approve the Agenda as amended, adding discussion re
pool filtration following the interviews. There was a unanimous affirmative roll call
vote.
D. Presentation/Interview - Porath Tatom - Proposer, RFP#l for Various
SeismicIBond Projects on Borough Hill
The Chair welcomed the group from Porath Tatom and Bill Tatom, Project Principal in
Charge introduced his team members: Dennis Berry, SE, BBFM, Walt Bulloch, Project
Architect and Vice President of Porath Tatom and Paul Baril, Technical Assistant from
Porath Tatom. B. Tatom reviewed the firm's qualifications noting that PIT is a small
firm, approachable and with longtime experience working together on small projects as
well as projects up to $14 million. A small firm allows for multi tasking - stem team is
cooperative and responsive. PIT has constructed many schools. Mr. Tatom reviewed the
Scope of Work indicating that seismic upgrades were the priority - looking at multiple
projects to be accomplished over the next 3+ years. He emphasized vocational training
as being very important.
Key Concems:Establishing programs and solutions
Validating cost estimates
Prioritization and budget control
Construction bid timing
Well thought out phasing
Dennis Berry continued the presentation speaking to the seismic issues. BBFM would
handle the structural side of the Project. He reviewed past projects in Kodiak, reviewed
seismic upgrade projects noting that the team had experience understanding, evaluating
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and completing seismic upgrades. He noted the key to seismic design/upgrade is accurate
detailing and analysis and that building behavior needs to be coordinated w/
architectural/mechanical/electrical engineers.
B. Tatom continued, saying D. Berry is a top notch structural engineer in the State of
Alaska. He reviewed similarly scoped projects. He noted that the team had become very
familiar with the existing Building Code. His team used design rendering 3-D software-
allows Owner to really "see" how a design will look. He continued with a review of
additions/renovations projects - involving multiple projects - required good phasing
approach. He noted that theirs is a versatile office - working on a variety of projects has
allowed for the development of varied expertise. His firm is uniquely qualified in
rehabilitation of special ed facilities. Integration of mechanical and electrical engineering
will be important in this project.
S. Arndt thanked the group for their presentation and moved to the question and answer
phase.
E. Presentation/Interview - Jensen Yorba Loti Inc. - Proposer, RFP#l for
Various Seismic/Bond Projects on Borough Hill
The next interview group was Jensen Yorba Lott Inc. Tony Yorba introduced Chris
Gianotti, Senior Engineer/Principal from PND Incorporated. He began by saying that
they are "coastal engineers" and have worked on 69 school projects over the last five
years. He reviewed the projects - joint use projects, vocational/technical projects and
vocational facilities. He showed a list of other team members - multi disciplinary,
included a life cycle costs specialist and an energy engineer. They are experts at distance
delivery. Chris Gianotti will lead the seismic engineering aspect of the Project.
C. Gianotti reviewed project status and goals - said they would do additional analysis and
look for alternative solutions [to seismic upgrade issues]. He said it was his experience
that a successful project is in the "details, details, details". His overall goal would be for
better seismic performance and life safety at a reasonable cost.
T. Y orb a continued the presentation. He reviewed renovation process methodology:
confirm conditions, identify financing, prioritize improvements, seek grant agency
approval, manage construction documents and manage construction to "move in"
[completion].
T. Y orba concluded by recommending a uniform upgraded appearance to all buildings -
curb appeal; noted this firms' strong relationship with DEED and their history was one of
being on time, under budget and having minimal change orders. They are experts in
coastal design, most experienced, most predictable outcome, most reliable service. He
thanked the Board for its time.
Questions and answers.
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A recess was called at 10:00 pm and the meeting was reconvened at 10: 1 0 pm.
Discussion:
R. Tucker said that he felt Y orba gave a good presentation and that he had worked with
him before.
J. Johnston rated Yorba and USKH as 1st and 2nd ["actually pretty even"] Porath Tatom
3rd.
G. Hacker ranked them in order - Y orba, USKH, AA
C. J erling ranked them in order - Y orba, USKH, AA
J. Friend ranked them in order - Y orba, USKH, Porath Tatom
B. Watkins ranked them in order - Y orba, USKH, Porath Tatom
K. Smith ranked them in order - USKH, Y orb a, AA
B. Cassidy ranked them in order - Y orb a, USKH, AA
S. Arndt ranked them in order - Y orba, USKH
J. Friend moved that the ARB recommend Jensen Yorba Lott Inc. as the Board's first
choice and USKH as the second choice. R. Oswalt seconded the motion. There was a
unanimous roll call vote.
J. Johnston commented that he would like to see the negotiations conducted with
attention to "details".
F. Pool Filtration
R. Tucker said that the UV unit would cost approximately $25,000 - $30,000 and could
be easily installed. The electrical requirements were 50 amps or more and he was waiting
for additional information on this aspect.
R. Oswalt said that using UV with saline is a good arrangement. It would limit the
amount of chlorine in the water and the UV would help eliminate the gases in the air. He
wants to upgrade to this system.
R. Tucker said he was in favor of the UV system, but regarding saline - his contact
person was not comfortable with using saline in a school environment - it does not have
recovery capabilities [density of use].
J. Johnston asked R. Tucker to speak with the person who runs the Juneau pool- he has indicated
no problems with the saline system. He also suggested speaking with the salesperson who
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handles the products and he had a list of pools in Alaska which use the system that he would like
to pass to Tuck.
R. Oswalt said that more research was needed ASAP before taking this issue to the Assembly.
S. Arndt said that the Board needs to be able to give cost information to the Assembly and asked
R. Tucker to talk with the contacts on J. Johnston's list.
G. Board Member Comments
Jay commented that the process [of interviewing for projects] was getting lengthy.
Perhaps one architectural firm should be hired to accomplish all the projects.
S. Arndt responded that the firm selected this evening will be handling several projects
over a multi year time period. He noted that there is a lot happening at the moment, but
foresees activity slowing down soon.
K. Smith said there was one more RFP to put out for Seismic upgrades - Peterson and
Ouzinkie schools.
B. Cassidy said that the Fish & Game Building would be next and information on that
would be provided at the next meeting.
C. Jerling asked ifthe stock questions asked of the interviewees could be revised - would
like to see some new questions used next time.
R. Oswalt said he felt it had been a good meeting and he would like to see the
information on the pool filtration systems as soon as possible - it could be a quick and
easy fix [for the existing pool].
H. Adjournment
The meeting was adjourned at 10:45 pm.
Date:4~~b
Sharon Lea , Secretary
KIB Engineering/Facilities Dept.
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Scott Arndt, Chair
Architectural/Engineering Review Board
Date: R - / - ;L 00-6'
Cy placed in RFP#l File
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