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2006-09-27 Special MeetingPLANNING AND ZONING COMMISSION SPECIAL MEETING SEPT. 27, 2006 9:50 p.m. KODIAK ISLAND BOROUGH CONFERENCE ROOM MINUTES I. CALL TO ORDER VICE CHAIR KING called the Special Meeting to order at 9:50 p.m. II. ROLL CALL Commissioners Jerrol Friend -Chair David King Gary Carver Brent Watkins Dennis McMurray Casey Janz Gary Juenger A quorum was established. Present Excused Absent X X X X X X X Others Present n~~o~~ OCT 1 9 2006 BOROUGH CLERK'S OFFICI Duane Dvorak, Acting Director Community Development Dept. Zoe Pierson, Secretary Community Development Dept. David King Scott Arndt COMMISSIONER CARVER MOVED to excuse CHAIR FRIEND, and the motion was SECONDED by COMMISSIONER JANZ. The motion was called by VICE CHAIR KING, and it CARRIED 5-1. III. CASE: 07-007 APPLICANT Kodiak Island Borough REQUEST: CIP VICE CHAIR KING noted that the first item on the Agenda is Case No. 07-007. COMMISSIONER WATKINS moved to accept the amended CIP list to be forwarded to the Assembly, and COMMISSIONER CARVER seconded the motion. ACTING DIRECTOR DVORAK explained that this is a "five-year capital project program" which is reviewed by the Commission on an annual basis and to which the Borough extends invitations to all Borough communities to contribute. He noted that the Parks and Recreation Committee had made changes to the list before it was received by the Commission, which has now reviewed the list thoroughly. VICE CHAIR KING asked if further discussion was warranted. VICE CHAIR KING closed the special meeting and opened the matter for public hearing. September 27, 2006 P & Z Commission Special Meeting Page 1 of 4 Mr. Arndt addressed the Commission, saying that he had noticed that the addition to Bayside Fire Department's station, a project which will cost approximately $1 million (for one engine and one tanker), does not appear on the list. VICE CHAIR KING commented that the engine purchase had already been funded, and Mr. Arndt stated that the tanker has not yet received funding, noting, however, that "the majority" of the addition's cost was funded as well. ACTING DIRECTOR DVORAK stated that these projects can be added to the list at this moment if the motion is amended, noting, however, that projects added at this point would need to be scored. Mr. Arndt requested that the Commission add the Bayside Fire Department's addition and tanker project to the list and also the Women's Bay facility addition project, at which point ACTING DIRECTOR DVORAK interjected in order to point out that the addition to the tsunami shelter is on the list and was discussed during the work session earlier this evening. COMMISSIONER JANZ stated her recollection that in the event of a tsunami, "they would pull the trucks out". Mr. Arndt repeated his request that the Commission add the Bayside Fire Station's 4-bay addition and tanker projects, stating that the addition's cost would be between $1 and $1.2 million (and it is partially funded). COMMISSIONER CARVER noted that the listed cost should be $1.2 million. ACTING DIRECTOR DVORAK inquired as to the cost of the tanker project, and Mr. Arndt, in response to COMMISSIONER MCMURRY's estimate, stated that he believed there had been a $24,000 increase, making the total figure $300,000. VICE CHAIR KING closed the public hearing and reopened the special meeting. COMMISSIONER WATKINS suggested starting the scoring process with the tanker project, a suggestion to which COMMISSIONERS CARVER and MCMURRY, noting that the project had been on last year's list, agreed. VICE CHAIR KING solicited the score under "Economic Benefits". COMMISSIONER CARVER suggested a score of `3', to which COMMISSIONER WATKINS assented. VICE CHAIR KING solicited the score under "Health and Quality of Life", and COMMISSIONER CARVER suggested a score of `3'. VICE CHAIIZ KING solicited the score under "Safety", and COMMISSIONER CARVER suggested a score of `4'. VICE CHAIR KING solicited the score under "Public Support", and COMMISSIONER MCMURRY suggested a score of `3'. VICE CHAIR KING solicited the score under "KIB Capital Cost", suggesting himself a score of `5' and repeating this for "% Other Capital". He then solicited input from ACTING DIRECTOR DVORAK with regard to "Code Issues". COMMISSIONER MCMURRY asked ACTING DIRECTOR DVORAK if a `0' would be an appropriate score. ACTING DIRECTOR DVORAK responded that he is unfamiliar with the code value but that there would be economic benefits involved in terms of insurance, and he suggested a score of `5' under "Permit". VICE CHAIR KING asked if the project should be listed under "Utility and Other Projects", a query to which ACTING DIRECTOR DVORAK responded affirmatively. COMMISSIONER CARVER stated that the total score is `86'. VICE CHAIR KING directed the Commission's attention to the addition at a cost of $1.2 million, asking for the identification of the funding source. ACTING DIRECTOR DVORAK suggested a score of `3' each for the "KIB Capital Cost" and "% Other Capital". COMMISSIONER WATKINS noted that the project proffers economic benefits inasmuch as it is a construction project, and COMMISSIONER JUENGER noted that this should be "sizeable" suggesting a score of `3' or `4'. COMMISSIONER CARVER asked the Commission for confirmation of the "Economic Benefits" score, and VICE CHAIR KING suggested that it be `4', a suggestion taken up by both COMMISSIONERS WATKINS and JUENGER. VICE September 27, 2006 P & Z Commission Special Meeting Page 2 of 4 CHAIR KING solicited a score under "Health and Quality of Life", and COMMISSIONER WATKINS suggested a score of `4'. VICE CHAIR KING solicited the score under "Safety", and COMMISSIONER WATKINS suggested a score of `4'. VICE CHAIR KING solicited a score under "Public Support", and both COMMISSIONERS WATKINS and MCMURRY suggested a score of `3'. VICE CHAIR KING inquired as to "Code Issues", a query to which, after general discussion, ACTING DIRECTOR DVORAK responded by suggesting a score of `1' as there is a potential code issue inasmuch as the project will require agency review due to the zoning designation of Public Use in the area. COMMISSIONER WATKINS confirmed that the score under "Permit" is `3', and ACTING DIRECTOR DVORAK responded in the affirmative. VICE CHAIR KING solicited a motion to amend the previously made motion, and COMMISSIONER MCMURRY moved to amend the motion to include a tanker for Bay Side Fire Department and an addition to the fire hall at Bayside Fire Department. COMMISSIONER JANZ SECONDED the motion. VICE CHAIR KING closed the special meeting and opened the public hearing. Mr. Arndt thanked the Commission for its inclusion of the proposed projects. VICE CHAIR KING thanked Mr. Arndt, closed the public hearing and reopened the special meeting, asking if the Commission felt further discussion was warranted, a query to which he received no response. VICE CHAIR KING authorized a roll call vote, and the motion to amend the motion CARRIED 6-0. VICE CHAIR KING then authorized a roll call vote with regard to the motion to accept the amended CIP list to be forwarded to the Assembly, and the motion CARRIED 6-0. IV. REPORTS VICE CHAIR KING asked staff for its reports. ACTING DIRECTOR DVORAK reminded the Commission that next month's meeting is scheduled for October 18, 2006. V. AUDIENCE COMMENTS VICE CHAIR KING solicited audience comments, but there were no audience comments. VI. COMMISSIONERS' COMMENTS VICE CHAIR KING solicited Commissioners' Comments. COMMISSIONER MCMURRY stated that this would be his last meeting since his term expires at this time, but ACTING DIRECTOR DVORAK explained that his term extends to the end of the calendar year. VICE CHAIR KING asked when the Commission will have to attend to this issue. ACTING DIRECTOR DVORAK responded that the opening of COMMISSIONER MCMURRY's seat should be the subject of current advertising and suggested "tak[ing] the opportunity [to advertise] now". VICE CHAIR KING pointed out that his term's expiration is approaching at the end of this calendar year as well. September 27, 2006 P & Z Commission Special Meeting Page 3 of 4 VII. ADJOURNMENT VICE CHAIR KING adjourned the meeting at 10:12 p.m. KODIAK ISLAND BOROUGH PLANNING AND ZONING. MM SION f -,,, f,. By: t.. ~~n , Jerrol Friend, Chair ATTEST By: t `° v ~~ Zoe Pierson, Temp. cr to Community Development Department DATE APPROVED: October 18, 2006 September 27, 2006 P & Z Commission Special Meeting Page 4 of 4