2007-05-23 Regular Meeting
ARCHITECTURAL / ENGINEERING REVIEW BOARD
MEETING MINUTES
May 23, 2007 @ 7:00 P.M.
KIB Conference Room
o [E ~-I1 W fE
BOROUGH CLERK'S OFFICE
A. CALL TO ORDER:
CHAIR ARNDT, called the meeting to order at 6:59 p.m.
B. ROLL CALL:
Present:
Scott Arndt
Gregg Hacker
Charlie Jerling
Reed Oswalt
Brent Watkins
Absent:
Jerrol Friend
Jay Johnston
Staff:
Woody Koning, ElF
Bud Cassidy, ElF
Ken Smith, ElF
Jessica Kepley, ElF
A quorum was established.
C. APPRO V AL OF AGENDA:
It was MOVED, OSWALT, and SECONDED, HACKER to approve the Agenda as amended, to
include discussion of the email/memo received by the Board re the parking lot for the new pool
facility. The motion CARRIED unanimously.
D. MEMO RE POOL PARKING AREA:
Discussion was held on the email/memo from Jae Shin re the pool parking, driveway, fence and
ramp. It was questioned if emergency and/or snow removal vehicles would be able to access the
driveway with the widths stated. HACKER suggested widening the gate for easier access.
OSW AL T mentioned that parking stalls may need to be cut in order to fit vehicles through the
access. Fence between the buildings will need to be replaced, not in good condition. The ramp
proposed is good enough for the equipment that is currently used, however a gate needs to be
installed to control traffic, per HACKER. This item was moved forward to the next meeting for
further discussion; SMITH reminded the Board that J. Shin would need the Board's comments re
the memo soon.
E. REVIEW OF YORBA CONSTRUCTION DOCUMENTS:
KMS Seismic Upgrade specs and drawings were provided to Board members for review.
JERLING stated he had found out through Y orb a that there were four interested parties for
general contracting so far. Pre-bid date was confirmed to be June 1, 2007. SMITH notified the
Board of the issuance (by Y orba) of the addendum addressing the pre-bid conference date
change. CHAIR asked the Board to review the documents and bring comments to the next
meeting. JERLING told the Board that the questions submitted re electrical conduits/ducts were
not addressed on the current documents. SMITH said he would ask Y orba about this matter.
F. BA YSIDE FIRE STATION S-BA Y ADDITION PROPOSALS TO BOARD:
Proposals for Bayside Fire Station Addition were provided to the Board. CHAIR gave brief
history of the FP A# 1 Board's request for the addition to Bayside Fire Station. He stated
interviews of the submitters wouldn't be necessary to select the architectural firm. Proposals are
\\Dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070523 Minutes.doc
Page I of3
to be reviewed by the Board members; recommendations given at the next meeting. JERLING
had read the proposals provided, gave his preliminary recommendation of RIM Architects, stating
they were the only ones who addressed the site's grade issues and how the issues could be
resolved. Felt other proposals were unnecessarily long for the size of the project, RIM got right
to the point. Evaluations would be presented and recommendations made at the next meeting,
scheduled for Wednesday, May 30 at 7:00 p.m.
G. REVIEW NOTES FROM CHC MEETING:
Review notes (P&A) and draft minutes from the ARB meeting of May 14, were presented to the
Board. Following are the concerns of the Board related to these notes:
Roofing:
Prior to the meeting CHAIR and JOHNSTON discussed the EPDM roofing issues. CHAIR
relayed their conversation; JOHNSTON adamantly preferred PVC or TPO over EPDM due to
constructability issues and weather conditions of Kodiak. Other buildings in town have had
problems with EPDM roofing. Board concurred to give direction to Prochaska to pursue PVC or
TPO roofing only, specifying no EPDM.
Curbing:
KONING questioned the transition of pavement from the parking area to the sidewalks as stated
in the notes, will it be the edge of the pavement in the parking area to soil? ARNDT felt it meant
the combination of the sidewalk and pavement would not include curb and gutters but would be
flat asphalt from the parking area to the sidewalks, no dirt. KONING asked for clarification of
intentions; mentioned transition of asphalt to soil degrades. ARNDT agreed and also questioned
the location of the area Prochaska was referring to.
Snow Guards:
JOHNSTON, again prior to the meeting, presented to the Chair an alternate form of snow stops.
Snow stops which are made to clamp onto the ribs of the roofing are preferable to the regularly
glued snow stops, they are much more productive. Board concurred to have Prochaska look into
clamp snow stops. Chair will ask JOHNSTON the brand name of these clamps to provide to
Prochaska.
Board Member Comments:
CHAIR asked that corrections be made to his comments, to add that he requested copies of 95%
drawings and specs be received "at least one week" before the next presentation to the Board.
Covered Entrance:
OW ALT asked what was decided re the covered entrance, he has spoken with 2 other people -
since the last meeting-who have in the past fallen outside the building. ARNDT said that
Prochaska was supposed to be looking into this.
Board concurred to submit these changes to Prochaska.
H. PUBLIC COMMENTS: None.
I. BOARD MEMBER COMMENTS:
S. ARNDT. None.
J. FRIEND. Absent.
G. HACKER. None.
\\Dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070523 Minutes.doc
Page 2 of 3
C. JERLING. Going back to the review of Yorba's Bayside Addition proposal - pg IO - they
state that 55% of the money will go to the design and 45% of the money will go to construction
administration costs; he felt this was interesting. Requested an email of the RFP for the Bayside
Fire Station addition. Thinks it would be a good idea to receive an engineering timeline from all
firms for the Board to consider, to help narrow things down on the work load of each firm.
J. JOHNSTON. Absent.
R. OSW ALT. Told the Board the Borough Manager still has not received the attorney's opinion.
CASSIDY mentioned the legal opinion request had been submitted, as per proper process;
response from the attorney was expected by the end of the week.
OSW ALT continued his comments, asking if a five-bay addition was sufficient for Bayside;
stated the location seems to be good for the fire hall. ARNDT explained the proposed layout of
the addition and the vehicles the new addition will store.
B. WATKINS. None.
MEETING SCHEDULE:
Meeting: Wednesday, May 30, 2007 at 7:00 p.rn. to be held in the Borough conference room.
ADJOURNMENT:
There being no further business, it was MOVED, OSWALT and SECONDED, W ATKINS to
adjourn the meeting at 7:35 p.m. The motion CARRIED unanimously.
SUBMITTED BY:
Date: 1/:20101
f
APPROVED BY:
~crr ~~,,~
Scott Arndt, Chair
ArchitecturaVEngineering Review Board
Date: 7-;1 () - ;lOo 7
\\Dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070523 Minutes.doc
Page 3 of 3