2007-05-09 Regular Meeting
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BOROUGH CLER~\'S OFFICE
Minutes
ArchitecturallEngineering Review Board Meeting
9 May 2007 - 5:30 pm
KIB Assembly Chambers
A. Call to Order
The meeting was called to order by the Vice Chair at 5:35 pm.
B. Roll Call
ARB Members present were Gregg Hacker, Charlie Jerling, Jay Johnston and Reed
Oswalt. Absent Members were Scott Arndt, Jerrol Friend and Brent Watkins.
Representing the School District was Robert Tucker. Representing the KIB Engineering
and Facilities Department were Woody Koning, Bud Cassidy [CD], Ken Smith and
Sharon Lea Adinolfi.
C. Approval of Agenda
It was moved and seconded to approve the Agenda. There was a unanimous affirmati ve
voice vote.
D. Review of 95 % KMS Seismic Upgrade Drawings
J. Johnston suggested the Board begin with a review of the specifications.
Tony Y orba was contacted via teleconference and "Go to Meeting".
C. Jerling said the electrical requirements appeared to be generic and questioned
replacing wiring and existing boxes.
T. Yorba said if boxes are existing and code compliant, they will be left alone. If wiring
needs to be relocated or new conductors need to be installed, there will have to be new
conduits and everything must be Code compliant - will take a case by case approach.
J. Johnston questioned the performance requirement of roofing - indicates 2003 Code.
K. Smith noted that it had been agreed previously to work to 2006 Code.
Discussion re landfill costs.
B. Cassidy said the Landfill is an Enterprise Fund and fees will be charged, but it could
be arranged to pay the fees out of the Project budget and save on the markup from the
contractor.
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J. Johnston questioned local hire requirements.
Sla said that under DEED regulations local hire preference is not allowed.
W. Koning asked if that applied on a state basis. Sla to check.
T. Y orba said local preference is not allowed when there is State or Federal funding.
J. Johnston-questioned the use of the word "may" rather than "shall on Pg 9 of 58 under
Scope of Work.
T. Yorba to change to "shall".
J. Johnston questioned completion dates for roof replacement
T. Yorba reviewed K. Smith's Memo of 27 April 07 - correcting "dance" room to read
"band" room. Reviewed areas of roof to be completed this summer and next summer.
G. Hacker said there is not a firm commitment on the part of Gel re pole on Powell
Street for fiber optics - he will pursue with Gel and report back.
e. Jerling mentioned there needs to be a quantity specified for innerducts and there
should be specs for the pipe.
T. Yorba will check and respond.
Phasing.
K. Smith - interior work appears good, but the roof work might want to be left up to the
contractor.
T. Yorba - except for the gym - that could be a standalone project.
K. Smith said that roofing work above classrooms was important to get done during the
first phase - will offer stability and is an area where teachers have concern.
J. Johnston suggested that leaving it to the contractor might cause some confusion and he
felt it would be better to take a bigger bite [of the roof work] this year and call out a
specific area.
Discussion re pre buying materials and storage.
Lack of adequate storage areas, risk to KIB led to a consensus that there would be no
storage between Phases 1 and 2. T. Y orba to add appropriate supplemental language.
Note: S. Arndt joined meeting 6:15 pm.
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S. Arndt questioned the planning and handling of change orders.
T. Y orba uses an AlA document to accomplish Change Orders - proposals, changes to
scope, etc. are received - the document is prepared and provides necessary info and will
be signed by architect, owner, contractor.
S. Arndt suggested that establishing rates - overhead - be established upfront.
T. Y orba to research and check with a construction attorney.
Discussion re prevailing wages.
T. Yorba to include current Davis Bacon website link in the specifications.
W. Koning questioned the generality of the painting specs.
T. Yorba pointed out the MPl approved products list and then agam allowable
manufacturers - Manufacturers have this info.
T. Yorba recapped [for Scott] what he was going to do: JYL will distribute Bid Packages
- edit Scope of Work to reflect changes discussed - await plan review noting that
shouldn't affect schedule - any changes can be made through addendums.
Schedule discussion.
August 17th is date of substantial completion for one story area - could push out to 1
October and final completion at 15 October - if necessary - Tuck advised the school
could work around these dates.
For Phase 2 Tuck will look into using the gym to mobilize and stage a month early -
classrooms will need to be occupied by 15 August 2008 - final completion could be 15
September 2008.
Consensus re liquidated damages - $1000/day - both phases.
Tentative bidding schedule.
Advertise on 14 May, prebid on 31 May, opening on 11 June, to Assembly on 14 June
and award on 21 June - includes 10 day protest period. ARB to meet on the 12th of June.
T. Yorba reviewed M&E drawings
Ceilings.
Consensus - when replacing ceilings - suspended is preference.
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Noted in the instrument room ceiling needs to be installed to clear sprinklers and to allow
wall cabinets to clear lighting - recessed in that room.
Sprinkler specs will be included.
T. Y orba reviewed roof drain details - modifications have been made, edges eased - will
check calculations - about 90% will have inserts.
Noted that SE adamant about running steel tube - there will be a flow line at dead center
with 4" of insulation.
T. Yorba referred to K. Smith's email of 4/27 - confirmed that all walls in rooms where
work is to be done will be painted. There was a consensus to eliminate painting pipes,
hangers and supports in mech. rooms.
T. Y orba will redo plans in the area of hallway near band room - roof and carpeting
work. He will put together an action list based on this evening's meeting and pass to K.
Smith.
There was a Motion made by G. Hacker and seconded by J. Johnston to approve the 95%
drawings with changes made. There was a unanimous roll call vote in the affirmative.
G. Public Comments
None.
G. Board Member Comments
None.
Adjournment
The meeting was adjourned at 8:15 pm.
Date: 1pdttJ1
Sharon Lea Adinolfi, Project Assistant
KIB EngineeringlFacilities Dept.
S-~ o7Y ~11#-
Scott Arndt, Chair
Architectural/Engineering Review Board
Date: / - ;2.0 - :l.co"/
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