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2000-10-31 Regular Meeting FIRE PROTECTION AREA NO.1 BOARD REGULAR MEETING OCTOBER 31, 2000 7:30 P.M. MINlJTES CALL TO ORDER The meeting \\as calkd to order by Scott Arndt. Chair of Firc Protection Area No. I. Mcmbcrs in attendance \\erc Scott Arndt. Jctf Halcomb. Roy Aguirrc. Eric McFarlin and ClifT Davidson. A quorum \\as prcsent. Also attending the mceting were Bob Himes. Bayside Assistant Fire Chief: Tracy Jilge. Secretary or Engineering & Facilities Department. KIB. ACCEPTANCE OF AGENDA Chair Arndt rcquested motion to accept the agenda. Motion carried bv unanimous voice vote. VISITOR'S COMMENTS None. MINUTES Chair Scott Arndt made inquiry regarding the past minutes taken by the previous secretary. Tracy Jilge achised none were found. The tape and tape recorder were also missing. Tracy advised Eiken Probasco has scveral months worth of minutes to complete dated from 1999 thru 2000 that she \viII give to Tracy prior to the next regular meeting. FINANCIAL REPORT Chair Arndt distributed copies of the current financial report for the Fire Protection Area No. I Board. Upon reviewing the financial report, the Chair entertained a motion to acknowledge receipt of the tinancial report. The motion was seconded and carried by unanimous voice vote. OLD BUSINESS Chair Arndt discussed the addition that was being built. The Architectural Review Board had concerns regarding the mechanical room. They wanted an exterior wall. In order to go torward. the Board needed to act on the change. moving the mechanical room and making changes to the restrooms. Chair Arndt requested motion to approve the changes to include an exterior wall to the mechanical room as the Architectural Review Board recommended. The motion was seconded and carried by unanimous voice vote. ASSISTANT FIRE CHIEF'S REPORT ~< I I==c ~---_. ~ ~ , -- Bob Himes brought to the attention of the board the possibility of the. American Red Cross using the Bayside Fire Department as a temporary shelter for local disaster only. [t is in the discussion phase only. All members ad.nO\\ledged the possibility of the .\.merican Red Cross using the lire dept. as a temporary shelter. Bob Himes also annollnced the upcoming Fire chief conference in Anchorage. He ~l(.h'ised he would be willing to attend the conkrence and attend training that will be offered. He \\ould return and train the people here. Chair Arndt requested a motion to pay for the Hotel and .\irLlre for Bob to attend the traininu. :\ lotion \\as seconded and carried bv unanimous \'oice \\ltC ~ - - . Bob Himes also stated the community needed someone to work on the fire equipmcnt \.chicles. There isn't anyone certitied on Kodiak Island to perform the needed work. Bob Himes discussed the retention and recruitment of volunteers for the tire depts. He shared some very good information to include the characters of volunteers, desirable elements, why people volunteer. new members_ why people quit, major retention issues, department tactors_ four basic needs of volunteers_ and how to enhance retention. The board all agreed this was a very important issue to be addressed and discussed and were all in agreement the board needs to be creative in approaching this issue. FIREFIGHTER'S PRESIDENT REPORT ]'v1r. Donavon advised he \Vas drafted a letter to send to all members of the Fire Protection Service Area No. 1 Thanksgiving week. See attached copy of letter to be mailed to the community. He also announced the Open House will be scheduled for December 2. 2000. He stated he \vas hoping to draw people for possible volunteer recruitment thru local awareness and also radio and television ads. NE\V BUSINESS Pagers - It was stated the tire department needs approximately 20-25 new pagers. [t \vill be put out to bid. The old ones are not \vorking and there are not enough to go around. Chair Arndt advised he will be Qttending the conference in November and will look for paging vendors \\ hile he is gone. Bob Himes will be :.mending the Emergency Medical Symposium November 10-11 and the Cardiovascular coordinator meetin!! November 13_14111. There \vill be ne\v !!uidelines ti:lr CPR ~ ~ com in!! Ollt and the Board needs to send someone to obtain that information and brin!! back and ~ . ~ train Ollr people. In addition. there is a new CTC handbook available. The total cost fix thc Anchorage trip to include registration. t!'a\'el. lodging and per diem is S L 107.85. Chair Arndt requested a motion to pay the cost of the trip to Anchorage and to send Bob Himcs as the Kodiak representati\'e. \Iotion \\as made and seconded. unanimously carried by roll call \ote. .-\EO purchase - The Ditibrillatiun pads arc $155.00. spare battery will cost S 195.00. the pelican case is $200.00 and the AED is S3.125.00. \10tion was requested by Scott Arndt to purchase thc .-\ED at cost of $3.675.00. :\lotion \\'as seconded and unanimously carried by \,(lice \'ote. i l = , .. Turnouts-glo\'t~s - bob achised the department needed new turn -outs and gloves. He requested permission to purchase ti\e nc\\ sets no\\ and in the future as new hires came in purchase ne\\' ones at that time. Chair. \rndt rcquested a motion to authorize purchase tin~ ne\\' turn-outs and gloves not to exceed $5.000.00. \lotion \\as seconded and carried by unanimous \'oice vote. CHAIR'S REPORT Chair Arndt advised he \\ould bc attending a conference in Reno, Nevada. He \vanted to go to the conference and was \\illing to pay ti.)r part of it himself. He asked the board to help out on the airfare of $300.00. Cliff Davidson said he felt the Fire District should pay for all of Scott Arndfs travel and expenses. Cliff Davidson made a motion to pay for all of Arndfs airfare and expenses to the conference in Reno. Roy seconded the motion and it \vas caITied by unanimous voice vote. VISITOR'S COMMENTS - Bob Himes advised the Assistant Chief evaluation has not been done since October of 1998. jBob Himes also mentioned the painting of the station in the spring. He advised t\VO doors need to he replaced. The doors \vere seventeen years old. In addition. individual doors with lights <:md 14.2 R factor \vill cost around $15,000.00 instead of $5,000.00. The approval of the Kodiak Island Borough Assembly is required. BOARD COMMENT'S - Jeff inquired as to the status of physicals. The Board encouraged visitors to get physicals but not required at this point. It was mandatory for paid personnel. The policy for physicals \vill be on the December regular meeting agenda. Chair Arndt advised Tracy Jilge will bring past minutes that need board approval to the next regular meeting on December 5. 2000. ADJOURNED Chair Arndt adjourned the meeting at approximately 10:00 p.m. o/! /\~/r /_0. /;- u\e C Date: c2 'd f "'0 ( Approved b:y: 5cor,4~~~ Scott Arndt. Chair Fire Protection Service .\rea \lo. I Date: ~ -:< g> ~ ;<ao / l=== = ,