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2004-03-24 Regular Meeting Fire Protection District No. 1 rBJ [EsrGEP [E2 7U ?~vv"'5 [E ~ Regular Meeting Minutes lfU c li>> 24 March 2004 at 7:30 p.m. Bayside Fire Hall BOROUGH CLERK'S OFFICE 1. Call to Order Chairperson Scott Arndt called the meeting to order at 7:31pm. 2. Roll Call Board Members present were Scott Arndt, Dave Billings, Jeff Halcomb and Greg Spalinger. Cliff Davidson was absent [out of town]. A quorum was established. Others present were Bob Himes, Assistant Fire Chief, Doug Mathers, Dick Carstens, Curt Law and Sharon Lea Adinolfi, Recording Secretary [ElF Department] . 3. Approval of Agenda The Agenda was presented for approval. G. Spalinger moved that the Agenda be accepted. The Motion was seconded by D. Billings and unanimously passed. 4. Visitor Comments None 5. Approval of Minutes There were no Minutes presented 6. Public Hearings A. FY 2005 Budget The Chair, having passed out the Budget prior to the beginning of the meeting, entertained a Motion to adopt the FY2005 Budget. G. Spalinger so moved and J. Halcomb seconded. The Regular Meeting was closed and opened for public hearing on the Budget. \\Dove\departments\EF\Service Districts\Fire Protection Area No.1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2004\Minutes 24 March 04.doc Page 1 of 6 There was no public discussion and the Regular Meeting was reconvened. G. Spalinger asked if the cost of new tires for Engine 11 was included in the new Budget. The Chair answered that the cost of tires was included in the line item for Auto Repairs & Maintenance - $15,000. D. Billings asked how much the new tires would cost. The Chair responded: approximately $2400.00. D. Mathers requested info re YTD expenses. B. Himes said that YTD expenses [Auto Repairs & Maintenance] were $8800 which was 41% of the budgeted amount. It was moved and seconded to presented. A roll call vote was to approve the FY05 Budget. approve the FY05 Budget as taken. The vote was unanimous 7. New Business A. 2005 Assistance to Firefighters Grant B Himes advised that he had been working on the FEMA Grant Application for a Public Education Trailer. The figures are as follows: $41,000 for the trailer wldesired options, $16,000 for training and $4000 for necessary supplies and materials. The Chair suggested that the requested amount should be "bumped" up by $4000 to allow for possible price increases over the next 2 years which would be the potential purchase timeframe. The Chair requested a Motion to approve proceeding with the Grant Application in the amount of $65,000. G. Spalinger made such a motion, it was seconded by J. Halcomb. There was a unanimous affirmative roll call vote. B. Engine 11 Tire Price Quotes The Chair went over various makes and prices of tires - with quotes from Warner Tire and Rhino Tire Service, A-I Tire Co. was unable to quote. There was discussion re varying treads, use on roughlsmooth roads, need for new rims or not. The consensus was that new rims were not required and that the Firestone tire quoted would be the best selection. \\Dove\departments\EF\Service Districts\Fire Protection Area No.1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2004\Minutes 24 March 04.doc Page 2 of 6 D. Billings made a motion to purchase 6 new Firestone tires for Engine II from Rhino Tire Service with a cost of $310/per tire and $75 ea for tubes and switching. G. Spalinger seconded the motion and there was a unanimous roll call vote ln the affirmative. c. Authorization to Replat and Vacate Property Lines The Chair requested a motion to authorize the Chair to proceed with the replating of certain property in an amount not to exceed $1200. D. Billings so moved, G. Spalinger seconded the motion and there was a unanlmous affirmative roll call vote. D. Authorization to Rezone G. Spalinger moved and J. Halcomb seconded a motion authorization to the Chair to move forward on the lssue. There was a unanimous affirmative voice vote. to give rezoning 8. Old Business A. Response Planning/Mutual Aid The Chair stated that parameters need to be set as to where Bayside FD will respond. The Chair I s recommendation included the Bayside District, the City, the Airport, to the Coast Guard Base and to the base of Marine Hill. The Coast Guard I s area would go to the golf course. The consensus was that if a request for mutual aid were made [by another district] Bayside would respond. Himes noted that the Borough was planning on annexing "no man's land" into the WBFD. The Chair noted that there are still areas in between the CG Base and town that are not part of a district. D. Mathers questioned how these areas would be taxed and B. Himes responded they would be taxed ln the same way as the airport. Both J. Halcomb and D. Billings questioned how an understandinglpolicy would be accomplished re ResponselMutual Aid. B. Himes suggested that the legalities of this issue need to be looked at. The Chair said that the Borough Manager informed him that there was no legal issue. \\Dove\departments\EF\Service Districts\Fire Protection Area No.1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2004\Minutes 24 March 04.doc Page 3 of 6 The Chair asked B. Himes to prepare a letter putting forth a ResponselMutual Aid policy for the next meeting. A formal letter is to be drafted by J. Halcomb to the ESO re strategic response planning. 9. Chief' s Report Assistant Chief Himes reported that thus far this year there had been 23 calls of various types. There are 35 volunteers and at the moment, 29 firefighters. A new recruiting class will begin on I8 May 2004. B. Himes indicated that approximately 2/3 of the volunteers are EMTs and about 1/2 of that group are cross trained. J. Halcomb questioned any changes Himes said that the trend ln [fire/auto accident/etc.] tended previous year. ln the trend [of calls] and B. the kinds of calls received to be about the same as the J. Halcomb asked how many times the AED had been used and B. Himes responded 3 times. Assistant Chief Himes went on to report that: on I2 April an Emergency Operators Course will begin and be conducted by Bruce McNeil. 6 people have gone through the flash simulator training. Deputy Chief R. Kamai is setting up LPG training to be held 21- 23 May 2004. J. Halcomb suggested that inviting other departments to participate in the training being offered would be a good way to build relationships among the different groups. He gave Bill Myers [CG Fire Dept.] as a point of contact for B. Himes. Himes continued his should be presented scheduled meeting. report saying that the 2004 FEMA to the Borough Assembly at the Grant next Himes reported that he was working on the AED Grant and that he is requesting 25 of the AEDs for placement in the City, Borough buildings and village schools. D. Billings questioned the brand name - Zoles - this is the brand that the CG and the Hospital \\Dove\departments\EF\Service Districts\Fire Protection Area No.1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2004\Minutes 24 March 04.doc Page 4 of 6 will be using and this is what B. Himes will be requesting, but the State actually makes the purchase decision as to brand so he cannot guarantee that will be the brand received. 10. Bayside FFA President's Report D. Mathers Association then have a advised the meeting would report for the Board that the next Firefighters be held in April and that he would next Fire Protection Area #1 meeting. 11. Chair's Report S. Arndt requested that B. Himes gather preliminary pricing on SBSCAs before the convention in Indianapolis so that comparisons could be made at that time. S. Arndt showed 2 different samples of roofing materials for possible application on the utility building and addition. He will begin gathering price comparisons. The Chair advised the group that rock stored near the fire hall facility had been removed by the Borough to be used as cover at the landfill. B. Himes indicated he had no prior knowledge of this action. The Chair thought the rock had been given to the Fire District and was not actually the Borough's to remove. A discussion and 7 April upon. re the next scheduled regular meeting took place 2004, 7:30pm at the Bayside Fire hall was agreed 12. Visitors' Comments None 13. Board Comments G. Spalinger - None D. Billings questioned the service. B. Himes said that it the future, but not at this time. possibility of an ambulance was a possibility sometime in J. Halcomb questioned the safety precautions being taken for users of the new workout area at the Firehouse. Dick Carstens told the Board that he was a trained lifter and has instructed \\Dove\departments\EF\Service Districts\Fire Protection Area No.1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2004\Minutes 24 March 04.doc Page 5 of 6 those who were using the room ln proper lifting techniques and safe use of the equipment. J. Halcomb also asked B. Himes to brief the Board on the fire that occurred on Abercrombie Drive during the previous week. B. Himes told the Board the sequence of his actions - calling 91I and requesting engine and ambulance and his activity at the scene. He noted the use of the Air Quick System was invaluable. He went on to say that the homeowner was treated at the hospital for burns to feet and legs and released. J. Halcomb commended B. Himes on his actions and his request for mutual aid. S. Arndt - None Adjournment. It was moved and seconded adjourned. There was a unanimous voice further business before the Board, established a date and time for the next was adjourned at 8:34pm. that the meeting be and, there being no and already having meeting, the meeting submitted: Date:d~~ 05 I Approved by: 5"c ot!- ~#f#- Date: ) P;Jlelll t~ ;1. ~ ;l oo~ Scott Arndt, Chair Fire Protection District No. 1 Board \\Dove\departments\EF\Service Districts\Fire Protection Area No.1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2004\Minutes 24 March 04.doc Page 6 of 6