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2005-10-25 Regular Meeting \5}llE (G IE 8 W IE ~ llru NOV 1 4 2005 ,\1!J 1 KODIAK ISLAND BOROUGH BOROUGH CLERK'S OFFICE PARKS & RECREATION COMMITTEE REGULAR MEETING-OCTOBER 25, 2005 1\ AT1\. TT T'T'U C1 lV.l.ll"l U .1 LJIJ CALL TO ORDER The regular meeting of the Parks & Recreation Committee was called to order at 7:00 p.m. by CHAIR SIROFCHUCK on October 25, 2005 in the Borough Conference Room. ROLL CALL Committee Members Present Absent Excused Others Present Hans Tschersich X Mary Ogle Heather Turner X Community Development Jeff Huntley X Kevin Foster X Mike Sirofchuck X Murphy Forner X Pam Foreman-Chair X Patrick Saltonstall X Robert Greene X Wayne Biessel X Ian Fulp X Betty Odell X A quorum was established. APPROV AL OF AGENDA COMMITTEE MEMBER TCHERSICH MOVED TO APPROVE the agenda as presented. The motion was SECONDED by COMMITTEE MEMBER FOSTER, and was CARRIED by unanimous voice vote. MINUTES OF PREVIOUS MEETING COMMITTEE MEMBER HUNTLEY MOVED TO APPROVE the minutes as presented. The motion was SECONDED by COMMITTEE MEMBER TCHERSICH, and it CARRIED by unanimous voice vote. AUDIENCE COMMENTS AND APPEARANCE REQUESTS There were no audience comments or appearance requests. OLD BUSINESS A. Open Space Ordinance Ogle stated she is continuing to work on this and has assigned Duane Dvorak to work with her. She would like to initially scale back this code change to create a P&R Committee Page 1 of 5 October 25, 2005 scenario in the subdivision ordinance where pocket parks can be created. Once that is running for a while, we could look at the other issues like creating green ways. Other issues will come up in the Comprehensive Plan. Then there was discussion of creating a system of paying fees in lieu of creating a park, in turn one big park could be built with all the fees collected. The committee discussed the different ways to approach getting more parks in the COlllffiunity. They will work on this more at the next meeting. B. Otmeloi/North Star The money has been appropriated for this project. Ogle stated that this is a DOT project. If the money gets low and the estimates for the project as a whole starts shifting, the one thing that might get dropped is the trail. C. Borough Parks Facilitation Recommendations Ogle's concern is that they have created a scenario where they created all these pocket parks. Now who is going to maintain them? There is one maintenance man and about Y4 of his time is maintaining the parks we have. One thought is to create a full time Borough maintenance person, contract out for it, or try to enter into a memorandum agreement with the City's park staff. The Committee discussed White Sands Beach; the previous maintenance, possible future maintenance, and the condition of it now. Murphy Forner joined the meeting. D. Rivers, Trails, and Conservation Assistance Program Ogle stated she has drafted a letter to Lisa Holzaphel to request her professional assistance with their grant that they anticipate applying for by December 1 S\ and Ogle is also wrapping in a Gateway Committee sentence in there requesting her additional support for that committee. She is waiting for that group to meet before sending the letter. E. Trail Ownership Inventory Ogle stated that she is working on this. Specifically, what trails are on specific property owners land so we could start doing maintenance on them. Weare about to apply for this large grant to train people on how to do maintenance. She feels it may be premature but needed. The Committee was in agreement that in the long term the will need to know what trails Lesnoi and Ouzinkie owns, and what issues they will have to deal with. Ogle stated she has talked to Kathy Stubbs at BLM. Ogle asked about which trails are within the 17B easements. Kathy Stubbs said that they were not consulted when the atlas was created and they have their own atlas. Mary said she has checked it and they don't match. The Committee feels they need to come up with their own list of ownership of properties and easements because the Borough has all this information, combine P&R Committee Page 2 of 5 October 25, 2005 the Borough and BLM's land ownership information to see where the differences are, and then highlight the differences to clarify. NEW BUSINESS A. Future Historic Preservation Grants Ogle stated when she brought up the interest of creating a Historic Preservation Board and then that board becoming a certified local government in order to capture specific types of historic preservation grants that you have to be a CLG in order to qualify. Ogle stated this should go before the Assembly for consideration because it is the creation of a new committee board and dedicated staff. The committee is in agreement that they should investigate the interest by bringing a formal memo to the Assembly. Ogle stated that she can submit a memo to the Assembly for the December 1 st Assembly meeting. Wayne Biessel stated that it was his understanding that historical boards exist in a number of other communities, and once they are established they meet very infrequently, and it maintains their eligibility. He also stated that they are missing out on a lot of funding not having that status. B. DNR Recreation Trail Grant Application Ogle stated she spoke to the secretary of Lesnoi and they are not interested at this time in the Parks & Recreation Committee pursuing a grant for the first mile of the Termination trail. They could be interested in the future once the new board members are settled into their positions. Ogle feels the Piedmont Point trail program at Fort Abercrombie should be the next step since the State Parks Office applied for this grant a few years ago but was not funded. They have a head start on this and it is due in a month. She wants to incorporate the training element into this grant. C. Miam Lake Trail Re-Routing Recommendation Ogle stated that Sam Christian is going to apply for a grant for the trail re-routing project at Summit Lake. He has requested a formal recommendation from the Parks & Recreation Committee as to which option to take; leave the A TV trail along the bank or re-route it. Discussion regarding the recommendation for Sam Christian and the different options or re-routing. It was the general consensus Sam Christianson should contact Donn Tracy at Fish & Game for a recommendation. COMMUNICATIONS A. An e-mail from Wayne Biessel to Mary Ogle regarding the 17b easement. Ogle stated that in 1979 Afognak Native Corp. entered into a interim conveyance. In 1995 AfognaklKoniag did a termination of specific 17B easements. Afognak Native Corp.lKoniag for three interim conveyances # 60,103, and 217. This was P&R Committee Page 3 of 5 October 25,2005 a certified letter from BLM and was sent to a number of people including Kodiak Island Borough Resource Manager Bud Cassidy. So we were notified of the release of these easements. She couldn't locate all of conveyances in the 1995 document on the map, maybe because they have already been released and it said that map was up to date as of a couple of months ago. In 1995 Afognak or BLM didn't actually record the release of interest or didn't actually do the legal follow up so they entered this conveyance of interest document saying we intend to release these easements but never did the legal paperwork and recorded it to release it until recently. This has been an issue as of late and everyone was asking why they weren't notified, and the response was they were notified in 1995. Any land that has already went to patent, this process has been completed. It is an interim conveyance, at this point they can evaluate all the 17B easements on this property and do mass releases of interest, when it goes to patent they can do individual releases with the justification of why it needs to be released based on the native corporations request. Any native corporation with large chunks of land that are still in the interim conveyance stage that hasn't gone to patent we can presume they still might be doing mass releases. The large 40.000 acre Lesnoi holding that is around the Kalsin Bay area has already went to patent. The committee is in agreement on making a formal recommendation to the Borough to put any communications or discussions involved in any 17B easements through this committee for comment. They would like any opportunity to comment on the easements. The committee would also like a report back on the comments pertaining to the two memos that went forward. REPORTS A. Meeting Schedule: November 8, 2005 P&R meeting at 7:00 p.m. in the KIB conference room. November 22,2005 P&R meeting at 7:00 p.m. in the KIB conference room. AUDIENCE COMMENTS There were no audience comments. COMMITTEE MEMBERS' COMMENTS Mary Ogle announced she received a letter from Rob Greene submitting his resignation from the committee because of personal reasons but he would like to continue working with the committee with specific DOT issues. COMMITTEE MEMBER WAYNE BIESSEL stated they are going to start working on the Fort Abercrombie Management Plan Revisions this winter, and their initial scoping workshop will be on December ih and it will probably be at the Fort Abercrombie office. He will be inquiring for any pre-scoping comments that the committee might have. The Abercrombie Trails program is in full swing, they have a lot of work done. P&R Committee Page 4 of 5 October 25, 2005 COMMITTEE MEMBER JEFF HUNTLEY stated he had driven out to White Sands when he noticed the guardrails were far away with a lot of shoulder. They did a nice job. COMMITTEE MEMBER HANS TSCHERSICH stated there is a big ditch where the lookout point is at the foot of North Sister, there are people putting trash out to shoot at again and he wishes someone would go in to make the ditch deeper or something. . COMMITTEE MEMBER SIROFCHUCK stated he had seen the notice in the paper that Lesnoi had their recent meeting of the Board of Directors and they had said they would not settle with Omar Stratman. That is relevant to them because it has caused the ownership of their lands to be still cloudy. The Exxon Valdez oil spill trustees were willing to purchase Termination Point as a small parcel acquisition and turn it over to the State for State Parks, but they couldn't because there wasn't a clear deed. Pam mentioned to him that she might be stepping down from the chair-ship. ADJOURNMENT VICE-CHAIRSIROFCHUCK MOVED TO ADJOURN the regular meeting. The motion was SECONDED by COMMITTEE MEMBER FOSTER, and it CARRIED 6-0. The meeting adjourned at 7:30 p.m. KODIAK ISLAND BOROUGH PARKS & RECREA nON COMMITTEE By: /: _ 'i /:/ .;} ft- / ...2:::>~-<>~ Pam Foreman, Chair i / . ',Y'lj-- JAJw-- ./ /~ l " / .~ : ~..." ~\... i,../ J'Y"- J ATTEST By: Q,tl f' ~ Qn '-S;),r\) ~ Sheila Smith, Secretary Community Development Department DATE APPROVED: November 8, 2005 P&R Committee Page 5 of 5 October 25, 2005