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2004-05-10 Regular Meeting Minutes Architectural Review Boar 10 May 2004 Providence Kodiak Island Medical ~E'WIE~ APR - 1 2005 lW 1. Call to Order Chairman Scott Arndt called the meeting to or 2. Roll Call Present were: Board members Scott Arndt, Jerrol Friend, Gregg Hacker, Jay Johnston, Charlie Jerling. Absent members were Nancy Wells and Brent Watkins. Also present were Jimmy Ng, Kodiak Island Health Care Foundation, Stan Thompson, PKIMC and Bud Cassidy and Sharon Lea Adinolfi from the KIB ElF Department. 3. Approval of Minutes After review of the Minutes the Chair indicated that he would like to have included in the Minutes the financial information which had been presented by J. Ng [at the meeting on 20 April 2004] re the funding of the Project - the amounts awarded by the Denali Foundation, the matching monies provided by the Kodiak Island Borough, and the two grant applications out to the Rasmussen and Murdock Foundations. The Board concurred with this suggestion in the form of a unanimous voice vote and the Minutes were approved with that amendment. Brent Watkins joined the meeting. 4. New Business - Review of AlE Proposals The Chair asked S. Thompson to give the Board a brief history of the previous design project of the addition to the Hospital. S. Thompson said that from an architectural standpoint, speak very highly of prochaska & Associates [one proposing firms for the current project] . he could of the He advised that a hospi tal's greatest cost is operating costs] and that the design of the work be done in such a manner as to allow for Prochaska & Associates had done an excellent previous work at the Hospital. labor [65% of areas needs to efficiency and job wi th their \\dove\Departments\EF\Projects\Providence Kodiak Island Medical Center\Hospital CHC Space Build Out\ARB\Minutes ARB 10 May 2004.doc Page 1 of 3 ~ S. Thompson noted that there had been a communications problem with theeLectJ;:";!..&~,l,"",engineer on the earlier project but/ in his opin;io;t:L (bat, s,nould not impact the new project in that the new projecC-Ts simpler and more straightforward. d.; Johnston "questioned if the distance of a firm would be an impediment. S. Thompson responded that distance could be an issue with any firm taking on the job/ and it was imperative that whichever firm was awarded the Project they would need to have someone on site - someone who was capable of making on site decisions. The Chair thanked S. Thompson for his input and then asked J. Johnston for suggestions as to how to approach the review of the Proposals. J. Johnston said that all of the proposals pretty much put forth the same kind of information/ experience/ etc. and that he felt the Board should take each of their proposals/ discuss the information presented and then rate each using numbers between 1 and 10 on a master sheet. The Board proceeded to review the proposals. Note: Attached to these Minutes is a copy of the Individual Evaluation Score Sheet and a spreadsheet plotting the ratings. The Board unanimously agreed to select the top two rated firms to proceed to the interview process. The firms selected were prochaska & Associates and ECI/Hyer Architects. A tentative schedule for conducting the interviews on 7/ 8 or 9 June 2004 was agreed to. Once the interviews are completed the ARB will make a recommendation to the KIB Assembly - the Assembly will meet on the 10th of June 2004. J. Johnston noted that comfortable with each master site plan. he had worked with both firms of their abilities to provide and was a good B. Cassidy suggested to the group that he would like to go back to the person who had helped develop the evaluation sheet and get additional direction on the kind of questions to be used in the interview process. He noted that past ARB Minutes are also a source for interview questions. \\dove\Departments\EF\Projects\Providence Kodiak Island Medical Center\Hospital CHC Space Build Out\ARB\Minutes ARB 10 May 2004.doc Page 2 of 3 S. Arndt expressed concern re the ARB being part of the whole process and he felt the ARB had not been fully utilized in the past. 5. Commissioners' Comments J. Johnston indicated that he would be interested in working a little more with the evaluation form for future reviews. There were no other Commissioner comments. 6. Adj ournmen t The meeting was adjourned at 8:53p. Respectfully submitted: Date,cPf 1t2f i6 Approved b.y: J~ /- -~/? ~ ~cGJ~ /7/'/1~ Scott Arndt, Chair Architectural Review Board Date :? -;2 9 -;200~- \\dove\Departments\EF\Projects\Providence Kodiak Island Medical Center\Hospital CHC Space Build Out\ARB\Minutes ARB 10 May 2004.doc Page 3 of 3