2007-01-02 Regular Meeting
Minutes
Architectural/Engineering Review Board Meetinn
2 January 2007 - 7:00 pm ~ ~ ~ ~ ~ 2WJO 07 ~ 1~
KFRC Conference Room U
A. Call to Order FEB 1 4
The meeting was called to order by the Chair at 7:00 pm. BOROUGH CLERK'S OFFICE
B. Roll Call
ARB Members present were Scott Arndt, Gregg Hacker, Jay Johnston, Reed
Oswalt and Brent Watkins. Absent Members were Jerrol Friend and Charlie
Jerling. Representing the School District was Robert Tucker and representing
the KIB Engineering and Facilities Department were Bud Cassidy, Ken Smith and
Sharon Lea Adinolfi.
There was a motion made and seconded to excuse Jerrol Friend's absence.
There was a unanimous affirmative voice vote.
C. Approval of Agenda
It was moved and seconded to approve the Agenda. There was a unanimous
affirmative voice vote.
D. Approval of Minutes
It was moved and seconded to approve Minutes from the 24 October, 5, 6 and 7
September 2006 meetings. There was a unanimous affirmative voice vote.
E. Election of Officers
It was moved and seconded that the Chair, Scott Arndt, and the Vice Chair, Jay
Johnston, remain in place for another term. There was a unanimous affirmative
voice vote.
F. Review of RFP #2 Proposals
Before beginning a discussion of the submitted Proposals, the Chair requested
an update on Projects in progress. K. Smith responded that this RFP #2 was for
the remainder of the seismic projects and the remaining bond projects. Ouzinkie
should be done this year and Peterson is scheduled for 2008. He noted that the
Larsen Bay School Floor Project should be looked at; may want to look at doing
the roof instead. Both S. Arndt and B. Cassidy noted that the floor covering at
Larsen Bay was not in bad condition.
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S. Arndt said that Eidinger's report has suggested going to a pitched roof for both
Larsen bay and Old Harbor.
S. Arndt questioned the necessity of going to an interview stage with the firms
responding to RFP #2.
K. Smith suggested that if the firms selected this evening for recommendation to
the Assembly were ones who have interviewed before, the selection be a "paper"
one rather than a face to face.
R. Oswalt questioned Jensen Yorba Lott's work on Ouzinkie referenced in their
Proposal. If that firm did the original work why nothing was done about the
foundation at that time?
R. Tucker said that Yorba's firm did work on only one area - not the areas where
the foundation work now needs to be done.
G. Hacker said there was very little structural work done at that time.
B. Cassidy and R. Tucker both noted that structural work was not part of the
Scope of Work given to Yorba's firm at the time they did their work.
K. Smith said that the portion of the school Yorba did work on was properly
braced.
S. Arndt gave his rating of the firms:
1. Jensen Yorba Lott
2. PorathlTatom
3. Architects Alaska
4. PGDC
G. Hacker:
1. Jensen Yorba Lott
2. PorathlTatom
3. Architects Alaska
4. PGDC
B. Watkins:
1. Jensen Yorba Lott
2. Porath/Tatom
3. PGDC
4. Architects Alaska
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J. Johnston:
1. Jensen Yorba Lott
2. Architects Alaska
3. Porath/Tatom
4. PGDC
Note: 3 and 4 very close and felt AA had put together a good proposal for this
project
R. Oswalt:
1. Architects Alaska
2. Jensen Yorba Lott
3. Porath/Tatom
4. PGDC
J. Friend:
Rating given to SI prior to meeting:
1 . Jensen Y orba Lott
2. Architects Alaska
3. PorathlTatom
4. PGDC
Note: J. Friend expressed concern re Yorba's workload, although he felt there
was staff to accomplish both sets of projects. He suggested it be made part of
the contract that all work would be accomplished simultaneously.
S. Arndt said that he saw it as a cost benefit to have the same firm working on all
the projects.
K. Smith:
1 . Jensen Y orba Lott
2. Architects Alaska
3. Porath/Tatom
4. PGDC
Note: K. Smith said he had been pleased working with Yorba so far - found him
to be very responsive and easy to work with.
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B. Cassidy:
1 . Jensen Y orba Lott
2. Architects Alaska
3. Porath/Tatom
4. PGDC
Note: B. Cassidy said he also had some concern with Yorba's workload and
suggested that it be made clear that we do not want a schedule slip. He noted
also that Yorba's diligence [working on the first set of projects] had been
impressive.
The Chair asked the Board for a recommendation to present to the Assembly the
firm of Jensen Yorba Lott as the Board's first choice and Architects Alaska as the
second choice.
G. Hacker moved that the firm of Jensen Yorba Lott as the Board's first choice
and Architects Alaska as the second choice be recommended to the Assembly.
The motion was seconded by B. Watkins. There was a brief discussion
regarding the process. All agreed that both firms have been interviewed and
both firms have been consistent in their interviews - it has been a competitive
process.
The Motion passed with a unanimous affirmative roll call vote.
G. Public Comments
None
G. Board Member Comments
S. Arndt asked for any updates on the new pool project.
K. Smith responded. Small parts of the saline system are already here. The rest
of the equipment is on a barge and should arrive in Kodiak on the 8th of January.
A purchase order for the UV system has been generated and the system is
expected shortly in Seattle and will be put on a barge for transport.
Reed Elect and 3 Way Electric are scheduled for a meeting tomorrow to quote on
bringing in power for the systems.
Gym floor at Northstar completed and under budget.
Asbestos removal and new floor covering at the HS completed and under
budget.
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Structural repairs to the existing pool completed and under budget.
R. Oswalt asked how soon the new water treatment systems would be installed.
K. Smith said the equipment for UV should be here soon. Will get the electrical
done as soon as quotes are in. Have a quote from Tundra Bob for labor and will
gather information on parts needed. He showed the group piping diagrams he
had generated.
R. Oswalt asked if Tundra Bob had given a timeframe.
K. Smith indicated that there would be a couple of days of work and some of the
work could be prebuilt. He noted that it should be a real simple installation.
Should be able to complete fairly soon.
J. Johnston questioned the grounding.
K. Smith said that will be part of the electrical work.
J. Johnston asked about rebar in the concrete.
K. Smith indicated there would be no problem.
S. Arndt questioned status of tank bid.
K. Smith said bids had been received and Greer Tank was the low bidder.
Purchase Order would be generated.
B. Cassidy said that there would be design drawings for the Hospital project for
the ARB to review and would like to schedule a meeting for late January.
J. Johnston asked what the design schedule for the new pool was.
K. Smith said that 65% drawings would be ready in February and we should be
ready to bid the new pool in July or August.
G. Hacker questioned if the site work were broken apart?
K. Smith said the architects did not feel that breaking the contract into preliminary
and final site work would save sufficient time to make it worth the effort.
J. Johnston asked where we were with the new floorplan.
K. Smith said the architects have taken comments at the 35% stage and
incorporated them into the 65%.
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G. Hacker questioned the redesign of the admin area.
S. Arndt asked the Board if they would like to meet to review the new plans
before the 65% presentation.
B. Cassidy suggested notes and updates of new plans be sent out to everyone
for review and then decide whether or not to meet.
There were no further Board Member Comments.
Adjournment
The meeting was adjourned at 7:45 pm.
Respectfully submitted:
Date: /+-171
haron Lea AClinolfi, Project As
KIB Engineering/Facilities Dep
SQ7r#:n~
Scott Arndt, Chair
Architectural/Engineering Review Board
Date: /;1 h.6 cJ?
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