2007-02-12 Regular Meeting
Minutes
Architectural/Engineering Review Board Meeti
12 February 2007 -7:00 pm
KFRC Conference Room
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BOROUGH CLERK'S OFFICE
A. Call to Order
The meeting was called to order by the Chair at 7:00 pm.
B. Roll Call
ARB Members present were Scott Arndt, Jerrol Friend, Gregg Hacker, Charlie
Jerling, Jay Johnston and Brent Watkins. Absent Member was Reed Oswalt.
Representing the Hospital/CHC were Capt. Ng, Brenda Friend and Stan
Thompson. Representing the Fire Department was Fire Chief Andy Nault.
Representing the KIB Engineering and Facilities Department were Bud Cassidy,
Ken Smith, Sharon Lea Adinolfi and Jessica Kepley. Also present from
Prochaska were Don Prochaska, Steve Riley, Curt Field, Anson Nowka and
Patrick Wagner.
C. Approval of Agenda
It was moved and seconded to approve the Agenda. There was a unanimous
affirmative voice vote.
D. Approval of Minutes
It was moved and seconded to approve Minutes from the 2 January 2007
meeting. There was a unanimous affirmative voice vote.
F. Presentation of 35% Drawings for the CHC Addition
Curt Field, Project Manager, began by noting that they had made other
presentations during the day -working primarily with the interior - this
presentation would be more structural/mechanical.
J. Johnston said that he felt out of the loop since the last meeting on this project
was a few years ago over at the Hospital. Inquired what level of completion was
being presented this evening?
CF responded 35% and the design is basically the same footprint as that first
meeting. Since that time, schematic design, DD, the roof system, the mechanical
and electrical systems were near completion - there is a fully developed interior
- casework, cabs, finishes, etc.
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JJ asked if the program requirements had changed.
CF said that early in the game they had talked about using the parking lot area-
got approved site plan, basic parking layout-
S. Arndt asked who had approved the parking plan.
B. Cassidy said that the Community Development Department had handled the
parking lot plan.
SA asked if it weren't part of the ARB's responsibility to review and recommend
for approval? He said that there may have been some preliminary work on the
parking issue that had come to the ARB, but did not remember anything further.
BC said that he could show what has been planned.
CF said that a parking plan and drawing had been submitted in order to get a
waiver and the plan had been approved. He noted that civil engineers had
reviewed the plan, stalls were available for handicapped near the entrance, turns
would be negotiable by larger vehicles, allowed for one way drive and felt that the
plan was an improvement.
Steve Riley of Prochaska interjected noting that what was originally part of the
masterplan had not changed much - it was just more developed.
J. Friend asked if there was a plan [for parking] during construction phase.
CF - Not yet - but will be working on it.
JF - have you been informed about the solarium?
CF - Yes and it will work with this plan.
Capt. Ng said that it was important to keep in mind that these were two projects -
parking and the CHC addition. The parking lot project has been an issue for
years and because the parking lot relates to the CHC addition, the opportunity is
being taken to plan both at the same time - the clinic will need more spaces -
but he did not want to lose sight that there are 2 different projects.
CF continued. Exterior walls - 6" stud, fully insulated. Roof has been analyzed
for snow impact - also analyzed for seismic considerations - sheer walls have
been added inside - did considerable investigation into drainage.
JF questioned the rating.
CF - 24-26.
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CF continued talking about meeting high wind criteria - have a secondary roof
drain system.
JJ asked: the structure is dead level and the roof is slopped?
CF - No - the building is pitched.
SA requested that when it came time for the 65% presentation the ARB would
want to have drawings a week before the presentation.
CF continued his review:
Windows are the same - as in the addition [to the Hospital].
The canopy entry will be columned and sheathed - a vertical fascia.
The drawing set has bathrooms and floorplans enlarged.
Elevations on the sets ARB will get are fairly fleshed out - want the addition to
look like it was always there.
The set to be forwarded to the ARB will have a roof plan on it.
The cabinets are elevated on the interior package.
The interior package is contemporary - very nice looking.
Structural sheets will show foundation plans.
Soil report has been completed by DOWL.
Have a footing schedule.
Revised roof framing to wide flange with a central ridge.
SA questioned the snow load.
CF noted that the IBC has various values, but he didn't have that information with
him.
SA said that a 40 Ib load is a minimum and he would hope it would be more than
that.
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SR continued to speak about the interior aspects of the Project - Ceramic tile,
sheet vinyl - plastic laminate for counters - there will be some wall covering in
the lobby - the public will see the nicer finishes.
B. Watkins questioned systems for seismic integrity.
SR said they had worked with a seasoned engineer
The fellow who built the building [don't have a name] - noted that the design for
sheer walls was very standard throughout the lower 48 and across Alaska.
Plumbing presentation was given by Anson Nowka. He reviewed the plans -
standard copper piping - will have to make some connections outside the
footprint - everything is pretty much standard.
Questions -
JF - questioned materials to be used.
AN said he will take a look at the difference in pricing - copper v stainless steel.
AN goes to the HV AC plan - using the existing capacity off the unit from the 97
addition - still working on that - only concern is the air handler's ability to properly
move the additional air required - might need a stronger motor or a different fan.
Said that adequate air is required but do not want to overwork the equipment.
SA questioned the unfinished areas in the Hospital.
AN said that there is capacity to take care of those areas when they are
developed. He noted that they are treating it as if it were finished space.
JF - questioned the change in the 2003 vs 2006 air quality standards.
AN said he would look into that - with that in mind would make any necessary
changes.
SA - when will 65% be done?
SR -would probably be in March - show final CDs scheduled for 1 st week in
April.
SA - that gives you time to check the 2006 codes.
AN reviews locations of sprinklers - control valves.
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Next presentation was given by Patrick Wagner. He reviewed the lighting plan -
using lighting to match what is already in place - also using energy efficient lights
- there is under cabinet lighting for work stations - surgical lighting in the
procedure rooms - multiple ballasts in the break room - requirements for down
lighting - compact fluorescent - egress lighting, emergency lighting - fog lights.
CF noted that the parking lighting will match what is already in place.
SA questioned the load.
200 amp service -
PW went on to the power and systems plan -shows the locations - still working
w/telephone, receptacles, etc. Also noted having a fire alarm system - matching
the existing data jacks.
JF - on data/phone - standalone?
The storage room will be used for the controller.
SA - post and beam to support the roof system?
CF - Yes and he then went through the specs.
SA - in providing healthcare services - things change and evolve - 20 years
from now this building could end up being gutted.
CF said the structure is designed for evolution - say for PT.
CJ questioned the width of the hallways.
Answer - 6' corridor and 5' into the rooms
JF - questioned size of the doors - seem too small.
CF said they are to code - and it is a way to save money.
JF - would like to look at creating a vapor barrier - energy savings. Also
suggested applying a new adhesive to the interior gypsum. It creates a barrier
for heat loss - it's a cheap way to do it. It shouldn't be a problem to apply on the
interior walls.
SA - what's the R value on the roof?
28-30
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JF - talks about residential standards for R factors - they're cost effective
measures - how would this apply to commercial?
CF - we'll look at that.
SA - requested they look at adding an inch to the roof.
CF - want to bump it up?
SA - Yes. On commercial facilities the upfront costs are cheap - it's the O&M
that becomes expensive.
A. Nault said there would be a need to install a new fire hydrant - and the new
parking lot will change the way the FD operates - the one way set up looks
restrictive - have some concerns - the other concern - is this one or two
projects?
BC said there was different funding but one project.
SA said the Board had not seen a parking plan. He noted that the lot is a total
disaster in the winter - snow removal - is a problem - very interested in looking
at the proposed parking lot.
CF said the area is very limited. The design team has tried everything. As it is
designed now the parking lot is legal as far as the Borough is concerned.
BC -this project has been touched by everyone - critical to make sure who is
responsible for what.
SA - this is a major change - I'm speaking from a snow removal perspective-
and the 8 degree grade will still be like bumper cars.
BC - it meets the Code.
CF said the bulk of the folks will be encouraged to use the main entrance -
deliberately encourage traffic that way.
SA thanked them for their presentation.
BW - look to using the 2006 Code.
SA to BC - what do you want from us [ARB]?
BC - how would you like to approach it?
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KS - if you wait until 65% to make changes it will be costly - better to make them
sooner rather than later.
JF - let's get these plans first and then if we need to meet - we'll do that and
maybe meet before the 65%.
B. Friend commented that the parking might not be perfect but it is livable -
thinks they have done a really good job with what they had to work with.
D. Prochaska asked if the ARB thought the Architects had done justice to the
site?
SA - needs to see more.
G. Public Comments
None.
G. Board Member Comments
None.
Adjournment
The meeting was adjourned at 8:40 pm.
Respectfully submitted:
Date: cPt r~.2t'~ '1
Sharon Lea ACli Ifi, Project Assis n
KIB Engineering/Facilities Dept.
~cJtr~n~/ -
Scott Arndt, Chair
Architectural/Engineering Review Board
Date: .? --2. 7 </ ;l..(jO 7
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