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2007-02-27 Regular Meeting KODIAK ISLAND BOROUGH f5) [E ~ [E ~ WI [E rn PARKS & RECREATION COMMITTEE lJl1 APR - 4 2007 t!d REGULAR MEETING-FEBRUARY 27,20 7 MINUTES BOROUGH CLERK'S OFFICE CALL TO ORDER The regular meeting of the Parks & Recreation Committee was called to order at 7:00 p.m. by COMMITTEE MEMBER SALTONSTALL on February 27,2007 in the Borough Conference Room. ROLL CALL Committee Members Present Absent Excused Others Present Mike Sirofchuck-Chair X Duane Dvorak Hans Tschersich X Community Development Pam Foreman LATE Sheila Smith Kevin Foster X Community Development Jeff Huntley LATE Patrick Saltonstall X Andy Schroeder X Cassandra Juenger X Lori Demi X Wayne Biessel X Chris Lynch X Ian Fulp X Roy Brown X A quorum was established. APPROVAL OF AGENDA COMMITTEE MEMBER SALTONSTALL requested that Linda Freed be moved to AUDIENCE COMMENTS AND APPEARNCE REQUESTS. COMMITTEE MEMBER TSCHERSICH MOVED TO APPROVE the agenda as amended. The motion was SECONDED by COMMITTEE MEMBER SHCROEDER, and it CARRIED by unanimous voice vote. MINUTES OF PREVIOUS MEETING Smith stated there are two corrections to be made to the minutes; COMMITTEE MEMBER SALTON STALL moved to excuse CHAIR SIROFCHUCK until April 24, 2007and COMMITTEE MEMBER HUNTLEY seconded the motion. COMMITTEE MEMBERSCHROEDER MOVED TO APPROVE the amended minutes of February 13, 2007. The motion was SECONDED by COMMITTEE MEMBER TSCHERSICH, and it CARRIED by unanimous voice vote. Pam Foreman joined the meeting at 7:05 pm. AUDIENCE COMMENTS AND APPEARANCE REQUESTS Linda Freed brought signed copies of the joint use agreement between the City of Kodiak, Kodiak Island Borough, and Kodiak Island Borough School District, which is now a three year 5/9/2006 Parks & Recreation Committee Page 1 of 4 agreement. It covers issues between the three agencies with regard to the Parks and Rec programs the City runs. The only facilities, programs, and activities identified in this agreement are those sites where the City of Kodiak runs programs for the community. The Cities update of what the City is engaged in with regard to Parks and Recreation is they have five full time employees with the rest being temporary employees. Ian Fulp, the Parks Director, Joe Bailer, in charge of Teen Center, Joel DeLeon, maintenance program and in charge of the ice rink, File Quintana, does registration and monitors the Teen Center, and Keith Johnson, who is in charge of the maintenance equipment. Freed stated the City bought a track vehicle about 1 11 years ago that allows them to do a lot more with their facilities. The City Council approved a new piece of equipment Thursday night that will allow them to keep the sidewalks clear. It has three major functions; it will blow snow off the sidewalks, it has a big brush for cleaning the sidewalks in the spring, and it has a brush attachment. It will improve the sidewalk areas inside the City of Kodiak. There is one piece of equipment for the parks that is like a rototiller that picks up rocks, and the piece of equipment that was just approved will be in Public Works that will primarily be for sidewalks and overhanging brush. Freed stated in the summertime someone visits each park 2-3 times a week. There's a program schedule in the Parks & Rec office in BaranofPark that tells how often which park will get park trail maintenance, which park will be groomed, when the grass is going to be cut, and who is going to do what. COMMITTEE MEMBER HUNTLEY joined the meeting at 7: 11 p.m. Freed stated the Administrative staff budget is $545,000, the Teen Center budget is $270.000, the aquatic program budget is $94,000, and the ice rink budget is $78,000. The total of all Parks and Recreation funding for operational activities is just a little over $1 million. Freed said some facilities that she has talked to the Borough about is: Coon Field, which is State owns and they would like to get rid of it. The City manages the facility and has put money into managing the field. Freed said she has talked to the Borough and the State, and she told the State the City would like to take a long term lease or ownership of the property and make it part of the City system. Limited maintenance is being done there because we run the programs. The Woody Way sports field across from KANA is Borough owned, and we do the maintenance and program it. It's hard for us to put money into it since we don't own it. Ian Fulp suggested to Freed that the fields would benefit from expansion, the south field could be expanded into a full size adult softball field, and seating both fields for use as softball/soccer fields. It was suggested to Freed that the Borough pay for the improvements and the City provide management and maintenance. There was a plan originally to put a second field at the Dark Lake softball field, and once the field is complete the City would operate and maintain it. There's still some question of what is going to happen to that field. It's owned by the Borough. At East Elementary we are working on doing some improvements there. City of Kodiak donated $10,000 to the BMX facility through an anonymous donor. The big project now is to do renovations at BaranofPark. The preferred option chosen doesn't include 8 lanes at the track, it includes 6 lanes. We've been asked to go back to look at an alternative that would put 8 lanes in, the track and what the additional costs would be. It would include completely renovating the track and putting artificial turf in the middle, it also includes facilities for the school track program, a dedicated long jump pit and a dedicated high jump pit. Also, all the bleachers need to be redone. The estimated cost now for the improvements with the 6 lane track is about $3.1, with an estimated engineering and design cost of about $250,000. The City Council amended their CIP List and reduced their request to the State Legislature for $250,000 for the engineering and design money. Another concern is the City Cemetery; we would like to move the cemetery boundaries in some fashion. What could we do to look at moving forward with doing long term planning for the facility? The suggestion was to get all the key players to another meeting to look at the property boundaries again. The City 5/9/2006 Parks & Recreation Committee Page 2 of 4 will have to make a decision of where to put the access road, and based on the survey information the drive that goes into the cemetery and the area where the hearse parks is on Borough property. The area they don't want to have to move a lot of graves to or the access road to is on the Mill Bay Road side of the property because it is so steep. The best place for the road is where the trail is. We don't want to make it a thoroughfare for vehicles, but in order to maintain the cemetery and get people to gravesites we would like to see some access along there and some designation of different boundaries, so we can expand the cemetery in a way that meets the communities needs. She will try to make this meeting happen and the intent would be, from a staff perspective, of how to change the boundaries so that the Borough would have additional land they could use to develop a long term facility and other things, and we would have the land we need to expand the cemetery. At the same time, keep the trail-way open for pedestrians. Freed stated improvements were done at Potato Patch Lake, and the master plan shows how a trail system could link into the transportation system we have with some improvements. Some improvements were done to the South trail above Trident Basin on Near Island. Freed also said there is $45,000 allocated for improvements to Larch Street Park, $80,000 appropriated to replace SeliefPark, and an off-season surface for the ice rink. Freed asked Wayne Biessell if the City could pay State Parks to do the trail work. Freed stated there is $45,000 allocated for Larch Street Park, $80,000 to replace Selief Park. OLD BUSINESS A. Implementation of the Parks & Recreation section of the Borough Wide Comp Plan It was the consensus of the committee to keep this item on the agenda under Old Business until the new draft comes out, and then it will go under New Business. B. Parks & Recreation Budget Discussion regarding the park inventory and the need for seasonal staff to do preventative maintenance. Wayne Biessel recommends purchasing a pre-engineered bridge. COMMITTEE MEMBER TSCHERSICH MOVED to start the design process for a bridge for the Island Lake Park Trail and Bridge. The motion was SECONDED by COMMITTEE MEMBER SAL TONST ALL, and it CARRIED by unanimous voice vote. COMMITTEE MEMBER FOSTER MOVED to budget $35,000 for the maintenance of the seven (7) major parks that were identified as Panamaroff Creek Park, Sargent Creek Park, Harlequin Park, Mill Bay Beach, Otmeloi Park, End of the Road Park, and Island Lake Park and Trail. The motion was SECONDED by COMMITTEE MEMBER SCHROEDER, and CARRIED by unanimous voice vote. Discussion regarding the Lester Lightfoot brochures. It was the consensus of the committee to review copy of Lester Lightfoot brochure. NEW BUSINESS A. City of Kodiak Recreation Facility Planning & Issues Linda Freed spoke earlier under Audience Comments and Appearance Requests. COMMUNICA TIONS Dvorak reported the Comp Plan Open House is on Wednesday, March ih at 7:30 p.m. in the KIB Assembly Chambers. This meeting is to unveil the draft maps to get the public thinking about what land use designations they would like to see for Kodiak, and then on April 4th will be the meeting with the consultants with the principle purpose of getting public feedback. 5/9/2006 Parks & Recreation Committee Page 3 of 4 REPORTS A. Meeting Schedule: . March 13,2007 P&R meeting at 7:00 p.m. in the KIB conference room. . March 27,2007 P&R meeting at 7:00 p.m. in the KIB conference room. It was the consensus that the March 13th Quarterly Update to the Assembly will be their March 13 th meeting. AUDIENCE COMMENTS There were no audience comments. COMMITTEE MEMBERS' COMMENTS COMMITTEE MEMBER FOREMAN stated she will be out of town for the March 2ih meeting COMMITTEE MEMBER SCHROEDER said he was glad Linda Freed was here, and he feels we should listen to Freed's request about the cemetery. The cemetery land and trail has recreational value. Biessel said on April 25th the Alaska Recreation and Parks Association is sponsoring a trails training program in Anchorage that will be on trails classifications and trails objectives. Dvorak said he has a poster regarding the trails training and will email that out to them. COMMITTEE MEMBER JUENGER said Freed was talking about partnering with the State Parks. Is there any way we can talk about this for remote areas. COMMITTEE MEMBER TSHCERSICH stated he will miss the next two meetings. He also said the new trail group that COMMITTEE MEMBER SCHROEDER formed is great. ADJOURNMENT VICE CHAIR FOREMAN requested a motion to adjourn. COMMITTEE MEMBER HUNTLEY MOVED TO ADJOURN the regular meeting. The motion was SECONDED by COMMITTEE MEMBER FOSTER. The meeting adjourned at 9:04 p.m. P ATTEST By: Ohe..Clo. ~~ Sheila Smith, Secretary Community Development Department DA TE APPROVED: March 27, 2007 5/9/2006 Parks & Recreation Committee Page 4 of 4