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2005-09-23 Regular Meeting~~ Fire Protection District Regular Meeting Minute 23 September 2005 at 7:3 Bayside Fire Hall 1. Call to Order. Scott Arndt, Chair of Fire Protection Area #1 Board, called the meeting to order at 7:47pm. 2. Roll Call. Present were Scott Arndt, Cliff Davidson and Greg Spalinger. Absent was Dave Billings. Also present was Doug Mathers, FFA and Sharon Lea Adinolfi, E/F Department. 3. Public Comments. None 4. Approval of Agenda. It was moved and seconded to approve the Agenda. 5. Approval of Minutes. Minutes dated 11 March 2003, 20 May 2003, 24 March 2004, 5 April 2004, 22 October 2004, 23 November 2004, 21 February 2005 [copies of Minutes having been mailed to all Board Members in August 2005] were approved unanimously. 6. Assistant Chief's Report. there was no Report. Chief Himes was out of town - 6. New Business. a. Electrical Modifications to Utility Building. The Chair reported that the original 4 circuit breaker in the utility building needs to be replaced and 2 lights need to be removed and one light put on a sensor. He received a quote from Local Electric - 3-Way Electric was non responsive. The cost estimate from Local Electric was $1000.00. C. Davidson moved and G. Spalinger seconded the motion to have Local Electric do the work. There was a unanimous affirmative vote. b. Freight on Burn Building Modules. The Chair reported that Horizon's cost, per container, was just under $2000.00. Samson Tug & Barge will charge $1000.00 per container plus a $120.00 fuel charge [per container]. He noted that ownership of the units had transferred to the Kodiak Island Borough for insurance purposes and that the FFA had purchased these units \\dove\Departments\EF\Service Districts\Fire Protection Area No. 1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2005\Minutes 23 September 05.doc Page 1 of 4 from their bud~,et„m„. ,~ He would like to entertain a motion to have ,,..... ,,:M B Fl~r~~ jP,~c~t~:~tiorl ;?area #1 pay for the shipping charges [using ~: S~m~ba~~~--`9" & " $a~ge]'. C. Davidson made such a motion, it was ;seconded by G. Spalinger and a unanimous affirmative roll call tr©te was .taken„; e. Foundat°iQn' for Burn Building. The Chair received 2 ~. _ , ~q~iotes for foundat o~ work for the burn building - Kodiak Metals ' anc'C'Ar'c `n'' Spark. The cost would be under $500.00 - the low bidder was Kodiak Metals. The Chair entertained a motion to authorize the purchase from Kodiak Metals. C. Davidson moved and G. Spalinger seconded the motion. There was a unanimous affirmative roll call vote. d. Removal of Alders, Stumps and Brush. The Chair received several quotes to clear the land around the Fire Department - the quotes were for clearing and burning on site or clearing and hauling away. Bids were received from Brechan, Brown Excavation, Anderson Construction, Red Hook Construction and T.C. Enterprises. The low bidder was T.C. Enterprises at $4900.00 for clearing and removing. The work is to be accomplished between the end of September and the end of October. The Chair is to be responsible for making sure the work is done properly and on time. G. Spalinger made a motion to accept the bid for the work from T.C. Enterprises. C. Davidson seconded the motion and there was a unanimous affirmative roll call vote. e. Gravel for Training Lot. The Chair reported he received two quotes for hauling, placing and compacting 1000 cy of 3" minus rock to the training area. Quotes were received from Anderson Construction and Brechan Enterprises with Brechan being the low bidder. The Chair entertained a motion and a second to award the rock contract to Brechan Enterprises in an amount NTE $20,000. There was a unanimous affirmative roll call vote. f. Trade 1 year Extension on Occupancy of House [Mary Cossette] for Utility Easement Across Her Property. The Chair showed a map indicating the point where Thompson's, Cossette's and the BSFD properties meet. There is an existing utility easement on the Thompson property, but because of the topography [a drop-off], it would be costly to run piping down a 15' cliff. Mary Cossette is agreeable to have a utility easement run on her property. The motion was made by C. Davidson and seconded by G. Spalinger authorizing the Chair to make the trade with M. Cossette of a one year extension on the occupancy of her house \\dove\Departments\EF\Service Districts\Fire Protection Area No. 1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2005\Minutes 23 September 05_doc Page 2 of 4 [on Bayside property] allowing BSFD to have a utility easement on her property for a new sewer line. There was an affirmative unanimous roll call vote. 8. Fire Fighter Association Report. D. Mathers told the group that the Phoenix units were in Seattle - it is anticipated they will be in Kodiak in 10 days to 2 weeks. He gave a brief financial report and re "work night" for helping with the foundation for the burn building, indicated that would be postponed. 9. Chair Report. The Chair said he was going to request of the Borough that BSFD activities be added to the CIP list - the addition to the utility building and new generator - at a cost of $140,000.00, with an emphasis on emergency preparedness; a new tanker and engine at a cost of $500,000.00 and a 4 bay addition at a cost of $980,000.00. 10. Public Comanents. SL Adinolfi noted that she had applications to present to fill the vacant seat on the Board. The Chair said the applications would be reviewed after the upcoming elections. D. Mathers questioned the use of "calling the Question" in a meeting. The Chair explained. C. Davidson - requested more frequent meetings - last meeting was in February - and more lead time in the scheduling of meetings. D. Spalinger - said that he was pleased the surrounding area was going to be cleared - good for neighbor relations. S. Arndt - none. \\dove\Departments\EF\Service Districts\Fire Protection Area No. 1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2005\Minutes 23 September 05.doc Page 3 of 4 11. Adjournment. The meeting was adjourned at 8:35pm. Respe f ly submi ed: Date: .s Sharon Lea inolfi, Secretary KIB Engineering/Facilities Dep App oved by: -~'' Date : ~~~ / ~~~ S Gre Spalinger, Vice Chair Fire Protection District No. 1 Board \\dove\Departments\EF\Service Districts\Fire Protection Area No. 1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2005\Minutes 23 September 05.doc Page 4 of 4