2006-03-28 Regular Meeting
MONASHKA BAY SERVICE AREA
Public Meeting at Bayside Fire Station
Meeting Minutes
March 28, 2006
~1~ A~R ~ : 2:6~1~
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BOROUGH CLERK'S OFFICE
I.
Call to order - 19:29
II.
Roll Call - Darlene Turner, Chaz Glagolich, Dave Sundberg,
Bruce McNeil, Andrew DeVries
III. Minutes - None
IV. Public Comments - Judy and John Dowell stated that the plow
trucks are missing Monashka Way.
V. Old Business - We are continuing with projects started last year
with this year's focus on Marmott Drive. Moderately used guard
rails and posts have been graciously been donated by DOT. They
are scheduled for installation by Brechan this Spring. A large
black fender on Spruce Circle is still impeding road maintenance.
The owner will be contacted and asked to remove it from the
Borough right of way. Options discussed by the board are; 1: lift it
up higher onto their property. 2: haul it off to the dump. 3: open
talks with the City to use it at the Oscar Dyson Dock.
VI. New Business -FY 07 Budget; Personal Services has been
increased to $600 from $400. $1130 was actually spent 2005 due
to letters being mailed among other things. We expected better
turnouts for the dollars spent. Furthermore, as a better alternative
to announcing meetings, we shall budget $50 towards a road to be
built and place on state land at the top of Three Sisters. Employee
Benefits shall stay the same at $115. This is Jessica's, at the
Borough, prorated salary from our District. Service District
Maintenance shall be increased to $15,000 from $12,000. As of
3/12/06, we have spent $13,322 and estimate that one more
plowing would put us up to $15K. So far money has been taken out
of repairs from last fall. To date $9,000 has been used and the rest
of the $20,000 shall be spent before the end of June. This will be
mainly used on catch basins, grading and ditching. Ditching and
grading shall be reduced from $10,000 to $7,000. Currently we
have spent $4,000. We have plans for the recurring potholes this
spring, which include clawing, dragging and compacting. In
support goods and services, office supplies shall stay at $100,
while insurance and bonding will be reduced from $200 to $100.
Weare required to advertise in the newspaper and this shall stay at
$100. Contingencies will be reduced to $50, which bring the
"support to go" total to $350 and the expense total to $43,015.00.
This is one year's operating budget. To receive $5,000 of more
funding property taxes were raised 'l4 mil this last year. In order for
us to stop dipping into our fund balance we are faced with two
options. Raise the mil rate another % mil or request a new property
assessment. Basically, we are spending more than we are taking in
and one bad year could put us below the red. Approximately ten
years ago the mil rate was lowered one mil before raising it a
quarter mil last year. By doing the prudent thing and raising the
mil rate % mil, this would be the lesser of two evils. On the other
hand this would bring us close to, if not more, than the biggest mil
rate on the island. Although we definitely would have the biggest
operating budget. We desperately need to stick to the plan and stop
putting band aids on the trouble spots. The fund balance is not
designed to be a savings account, but more there in case of
emergencies. For an example, when a diverted culvert started to
wash out Three Sister last year. Without a fund balance, we are not
able to act as quickly as needed. A bad winter or an earthquake
could easily bring us down to the red. Bruce proposes to raise the
% mil rate with the provision that the fund balance contain a
minimum of one year's operating budget and a maximum of two
year's operating budget. Chaz seconds proposal. Most likely it's
not a case of if all of our houses are going to be reassessed, but
when. Presently they are on the other end of town moving this
way. Proposal passes unanimously. Election of officers; Officers
have been elected to be the same positions as last year.
Darlene Chair, David Vice-Chair, Drew Sec/Treas
Budget FY2007
Personal Services
Employee Binifits
Service District Maint
Snow removal/sanding
Repairs/maintenance
Grading/ditching
Support Goods and Services
Office Supplies
Insurance and Bonding
Advertising
Notice Sign
Total
Mill Increase %
$600
$225
15,000
20,000
7,000
100
100
100
50
$43,175.00
VII. Board Comments - Bruce: we need to stay on schedule, and
keep Brechan accountable. Chaz: encourages everyone to look at
our options when considering the mil rate increase. The general
consensus is that it is the lesser of two evils. Andrew: thanks
everyone for the public support. We already pay enough, but there
is no other way. Every dollar needs to be the best bang for our
buck. Dave: agrees that it's for the best to raise the mil rate and
this shall be revisited yearly. Darlene: we appreciate everyone for
showing up. Weare profoundly here for you and ultimately have
good intentions for our neighbor hood. Feel free to call on us at
appropriate hours to convey your concerns or compliments. You
can expect us to be knocking on doors when spring projects come
up that are affecting your block.
VIII. A#dnr~ment -=3,O:2?_ _ / _
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President i 'a~len::Unfer
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Sec./Tres drew DeVries
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Date
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Date
I.
II.
III.
IV.
V.
\/1
" I.
MONASHKA BAY SERVICE AREA
Public Meeting at Bayside Fire Station
Meeting Minutes
March 28, 2006
Call to order - 19:29
~~ I~ II ~~1
U]L~~O:JUlJ
BOROUGH CLERK'S OFFICE
Roll Call- Darlene Turner, Chaz Glagolich, Dave Sundberg,
Bruce McNeil, Andrew DeVries
Minutes - None
Public Comments - Judy and John Dowell stated that the plow
trucks are missing Monashka Way.
Old Business - We are continuing with projects started last year
with this year's focus on Marmott Drive. Moderately used
guard rails and posts have been graciously been donated by
DOT. They are scheduled for installation by Brechan this
Spring. A large black fender on Spruce Circle is still
impeding road maintenance. The owner will be contacted
and asked to remove it from the Borough right of way.
Options discussed by the board are; 1: lift it up higher onto
their property. 2: haul it off to the dump. 3: open talks with the
City to use it at the Oscar Dyson Dock.
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increased to $600 from $400. $1130 was actually spent 2005
due to letters being mailed among other things. We expected
better turnouts for the dollars spent. Furthermore, as a better
alternative to announcing meetings, we shall budget $50
towards a road to be built and place on state land at the top
of Three Sisters. Employee Benefits shall stay the same at
$115. This is Jessica's, at the Borough, prorated salary from
our District. Service District Maintenance shall be increased
to $15,000 from $12,000. As of 3/12/06, we have spent
$13,322 and estimate that one more plowing would put us up
to $15K. So far money has been taken out of repairs from
last fall. To date $9,000 has been used and the rest of the
$20,000 shall be spent before the end of June. This will be
mainly used on catch basins, grading and ditching. Ditching
and grading shall be reduced from $10,000 to $7,000.
Currently we have spent $4,000. We have plans for the
recurring potholes this spring, which include clawing,
dragging and compacting. In support goods and services,
office supplies shall stay at $100, while insurance and
bonding will be reduced from $200 to $100. We are required
to advertise in the newspaper and this shall stay at $100.
Contingencies will be reduced to $50, which bring the
"support to go" total to $350 and the expense total to
$43.015.00. This is one year's operating budaet. To receive
$5,000 of more funding property taxes were raised % mil this
last year. In order for us to stop dipping into our fund balance
we are faced with two options. Raise the mil rate another 3/4
mil or request a new property assessment. Basically, we are
spending more than we are taking in and one bad year could
put us below the red. Approximately ten years ago the mil
rate was lowered one mil before raising it a quarter mil last
year. By doing the prudent thing and raising the mil rate 3/4
mil, this would be the lesser of two evils. On the other hand
this would bring us close to, if not more, than the biggest mil
rate on the island. Although we definitely would have the
biggest operating budget. We desperately need to stick to
the plan and stop putting band aids on the trouble spots. The
fund balance is not designed to be a savings account, but
more there in case of emergencies. For an example, when a
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Without a fund balance, we are not able to act as quickly as
needed. A bad winter or an earthquake could easily bring us
down to the red. Bruce proposes to raise the 3/4 mil rate with
the provision that the fund balance contain a minimum of one
year's operating budget and a maximum of two year's
operating budget. Chaz seconds proposal. Most likely it's not
a case of if all of our houses are going to be reassessed, but
when. Presently they are on the other end of town moving
this way. Proposal passes unanimously. Election of officers;
Officers have been elected to be the same positions as last
year.
Darlene Chair, David Vice-Chair, Drew SeclTreas
Budget FY2007
Personal Services
Employee Binifits
Service District Maint
Snow removal/sanding
Repairs/maintenance
Grading/ditching
Support Goods and Services
Office Supplies
Insurance and Bonding
Advertising
Notice Sign
$600
$225
15,000
20,000
7,000
Total
100
100
100
50
$43,175.00
Mill Increase 3f4
VII. Board Comments - Bruce: we need to stay on schedule, and
keep Brechan accountable. Chaz: encourages everyone to
look at our options when considering the mil rate increase.
The general consensus is that it is the lesser of two evils.
Andrew: thanks everyone for the public support. We already
pay enough, but there is no other way. Every dollar needs to
be the best bang for our buck. Dave: agrees that it's for the
best to raise the mil rate and this shall be revisited yearly.
Darlene: we appreciate everyone for showing up. We are
profoundly here for you and ultimately have good intentions
for our neighbor hood. Feel free to call on us at appropriate
hours to convey your concerns or compliments. You can
expect us to be knocking on doors when spring projects
come up that are affecting your block.
VIII. Adjournment - 20:29
//J j ~~ )IAM~'
~ene, Turner
President D 11/ ~
;11 .
Andrew DeVnes
Sec./Tres
Date
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Date