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2003-03-18 Monashka Bay Service Area Service Area meeting minutes March 18,2003 ~ECE'VE~ JAM 3 1 200S j BOROUGH CLERK'S OffiCE L Call to order Chair Darlene Turner called the meeting to order at 7:00 P.M. Il Roll Call Members Present: Jeff Hamer, Chas Glagolich, Darlene Turner, Bruce McNeil Dave Sundberg. Members Absent: None Others Present: Bud Cassidy, Engineering and Facilities Department lIL Minutes The January 27, 2003 minutes were approved. IJ': Old Business A. SNOW REMOVAL CONTRACT Staff stated that the contract would be o~tl~r bid this spring. The board ~ would recommend awarding the contra"J1'Vthe contractor that the board chooses. This recommendation will be forwarded to the Assembly. Board Member Glagolich inquired as to whether the present two-year term could be increased. Staff will inquire. B. DIGGING OUT POND AT THE BOTTOM OF THREE SISTER'S DRIVE. The board discussed the need to excavate the pond at the bottom of Three Sisters drive to aid in the drainage of this road. The pond has filled in with sediment. This sediment is plugging culverts and backing up drainage water onto private property. This three-way intersection is an important one for the neighborhood. Chair Turner will meet with the service area contractor to discuss the cost. Staffwill check with the proper state agencies to see if any permits are required. The board touched on the issue of how this project may appear to benefit two of the board members living in the area. After discussion, the whole board spoke about the importance of this intersection and the need for proper drainage through out the service area. " f": New Business A. FY 04 Budget Chair Turner passed out budget documents, After board discussion, the draft budget was set, This document will be available for public review at the Borough Clerk's office prior to the budget adoption meeting to be held April 1, 2003. Primarily the board added $500.00 to the Personnel line item. $42,000 to the Service District Work and Maintenance line items ($12,000 for Snow Removal and sanding, $25,000 for Repairs and Maintenance, and $5,000 for the Grading and Ditching line item) and $1,000 to Support Goods and Services. Board Member Hamer, who is also the most senior member, pointed toward the history of board frugality in budget deliberations, but its ability to respond to the needs of the district. He felt comfortable with the proposed FY 04 budget. He also felt that the Monashka Service Board budget process is a model. The Board did have a number of questions about the budget that they asked staff to investigate, The Budget as determined was unanimously approved. VI. Comments The board discussed the need for culverts in places where there was not a culvert. Some of the missing culverts are in driveways for structures that were built prior to the borough code requiring culverts. The Board asked who is responsible for installing these culverts? Staff stated that normally it is the homeowner's responsibility. Staff will investigate when this requirement went into effect. VIL Adjournment Chair Turner adjourned the meeting at 8:20 P.M. .' Monashka Bay Service Area Service Area meeting minutes March 18 2003 1.1. ~~-------'---'"-""'---'-Ir~:v , ::111,--. ,I \iI ii 1_'< . i I Iii I C 11 t d ~! II c-Yl i : I Jill . . a 0 or er . i L i.:J I Chair Darlene Turner called the meeting to order at 7:00 P. . . "', . I L___.. 8"P"llc'I' r'L........, ;~-r.I('r ) U ~ \; U LI \3.l L; _ t ~ (i \ ~) U r ( I J L .--1 II. Roll Call Members Present: Jeff Hamer, Chas Glagolich, Dart McNeil, Dave Sundberg. Members Absent: None Others Present: Bud Cassidy, Engineering and Facilities Department III. Minutes The January 27,2003 minutes were approved. IV. Old Business A. SNOW REMOVAL CONTRACT Staff stated that the contract would be out for bid this spring. The board would recommend awarding the contract on the contractor that the board chooses. This recommendation will be forwarded to the Assembly. Board Member Gtagolich inquired as to whether the present two- year term could be increased. Staff will inquire. B. DIGGING OUT POND AT THE BOTTOM OF THREE SISTER'S DRIVE. The board discussed the need to excavate the pond at the bottom of Three Sisters drive to aid in the drainage of this road. The pond has filled in with sediment. This sediment is plugging culverts and backing up drainage water onto private property. This three-way intersection is an important one for the neighborhood. Chair Turner will meet with the service area contractor to discuss the cost. Staff will check with the proper state agencies to see if any permits are required. "T'TI__ ,_____..J .....____1__...:1 ___ ......1__ ~_____ _.rl_____..Ll_~_ ___~_~.L_____ ______..L_ '-___-c..... lIlt: ouaru LUUl:11t:U U11 lllt: ISSUt: Ul11UW l111S prUJt:l:l111i::lY i::lppt:i::ll LU Ut:11t:11l two of the board members living in the area. After discussion, the whole board spoke about the importance of this intersection and the need for proper drainage through out the service area. V. New Business A. FY 04 Budget Chair Turner passed out budget documents. After board discussion, the draft budget was set. This document will be available for public review at the Borough Clerk's office prior to the budget adoption meeting to be held April 1, 2003. Primarily the board added $500.00 to the Personnel line item. $42,000 to the Service District Work and Maintenance line items ($12,000 for Snow Removal and sanding, $25,000 for Repairs and Maintenance, and $5,000 for the Grading and Ditching line item) and $1,000 to Support Goods and Services. Board Member Hamer, who is also the most senior member, pointed toward the history of board frugality in budget deliberations, but its ability to respond to the needs of the district. He felt comfortable with the proposed FY 04 budget. He also felt that the Monashka Service Board budget process is a model. The Board did have a number of questions about the budget that they asked staff to investigate. The Budget as determined was unanimously approved. VI. Comments The board discussed the need for culverts in places where there was not a culvert. Some of the missing culverts are in driveways for structures that were built prior to the borough code requiring culverts. The Board asked who is responsible for installing these culverts? Staff stated that normally it is the homeowner's responsibility. Staff will investigate when this requirement went into effect. VII. Adjournment Chair Turner adjourned the meeting at 8:20 P.M. ~ ;Q~. / / /f,,-A / L-C--~/ ~ene T rner, Chair / G Monashka Bay Service Area 3/18/03 Budget Questions 1. Fund Balance? Ans: $55,127 ,--., r- . : n' I r~ I! jjl r--- ! i \ - Iii ll~ uU ,II:! t)(\f\; ! I 1,; '\ ,,: L'JUI \01 L_~-- 'H_.P "M.___J I BOROUGH CLERt\'S OFfiCE I 2. Personnel Expenditure fees where there use to be none? Ans: KlB Staff time 3. FY Actual Expenditures Ans: I sent to you. It is the Short Report. 4. Insurance Costs to Service Areas increase? Ans: Just part of the overall increase in Insurance for everything! 5. Why are Service Area Revenues going down? Ans: Local Taxes increasing. State Revenue Sharing going down 6. How much revenue is projected for the Service Area? Ans: $25,000