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2006-03-30 Regular Meeting Regular Meeting Minutes l~~M:~::~~ Fire Protection District No. 30 March 2006, at 7:30pm Bayside Fire Hall BOROUGH CLERK'S OFFICE I. Call to Order. Scott Arndt, Chair of Fire Protection Area No.1 Board, called the meeting to order at 7:30pm. II. Roll Call. Present were, Scott Arndt, Cliff Davidson and Mike Dolph. Also present were Bob Himes, Bayside Fire Chief, Jessica Kepley, Support Staff and Doug Mathers, FFA. III. Acceptance of Agenda. It was moved, C. Davidson and seconded, M. Dolph to accept the agenda. The motion carried unanimously. IV. Financial Report. It Davidson to approve carried unanimously. was the moved, M. financial Dolph report. and seconded, The motion C. was V. Approval of Minutes. at this time. There were no previous minutes to approve VI. Visitor's Comments. None. VII. Public Hearing - FY2007 Budget. It seconded, M. Dolph to approve and including the current 1.5 mill unanimously. The budget as approved Borough Assembly. was moved, C. Davidson and adopt the proposed budget rate. The motion passed would be submitted to the VIII. Old Business. A. Burn Building Update. Meril was scheduled to perform the work during the first part of April. It would be moved to the property of fluids and disposal. The cost approximately $250. Brown, of Brown Excavators, to the burn building site was decided that the dozer Lee Russell to drain the to remove the fluids lS B. Cossette Property Update. It was reported that the Cossette property would be cleared of brush and stumps. B. Himes \\Dove\Departments\EF\Service Districts\Fire Protection Area No. I Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2006\Minutes 30 March 06.doc r-"-' ~.,' : r H e6id ~h~Board that because of the situation out at the Landfill there is no longer a burn pile area. So the only option is to burn"t;p.e debris on site. S. Arndt asked if it was cheaper to remove half' of the debris and burn it, In portions. It was suggested~ thc$.t the cost could be as much as $4900 to clear and burn the debris. If it was burned on si te it would be much cheaper. IX. Chief's Report. B. Himes reported that the CPR/First Aid classes would be held at the department on the second Saturday of each month. The training center certification was being changed from AHA to ASHI, which would in fact be better due to not needing a contract with ASHI. C. Davidson asked who would be issuing the certifications for the classes and was told that there are approximately 12 instructors that are able to send in the paperwork to certify the class attendees. It was suggested that other possible participants be notified of the classes, i.e. Horizon Lines may be an option for more clientele. Chief Himes reported that as of this meeting there were 34 volunteers on the department roster. 99% of them are 50% active or more. A new recruit class would be held in June of 2006. He was told that there lS a possibility that the City Fire Department would be dropping their reserve program due to difficulty of training, which would leave room open for Bayside to pick up volunteers. The new city-wide communication system was to begin In July/August 2006. There would be new dispatch procedures and digi tal pagers given to city personnel, however for the time being Bayside and Womens Bay Fire Departments would continue using the program and pagers already in place. So far there have been a total of 27 calls for the district: 1 fatality fire, 1 near fatality fire, 3 fire calls, 11 EMS calL 3 MVAs, 8 other calls, and 2 mutual aide calls. X. Chair's Report. The Chair reported that al though the stumping and brush work was being done on the Cossette property, he had noticed that there were root sections that had been left behind. They were supposed to be moving the banya of f of the property soon. S. Arndt suggested that it may be wise to assist the Cossettes in moving the things that had to be removed from the property. M. Dolph inquired as to the renewal of the lease, and was told that there was no news presently. He asked that the situation be resolved urgently. \\Dove\Departments\EF\Service Districts\Fire Protection Area NO.1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2006\Minutes 30 March 06.doc island. His concern was of purchasing something that couldn't be maintained locally. It was moved, C. Davidson and seconded, M. Dolph to authorize a purchasing agreement to work with WBFD to purchase additional pagers, NTE $2,500. S. Arndt asked the Board to return to the purchasing discussion at the next meeting, 18 April 2006, when there would possibly be quotes available from WBFD. C. Davidson moved to table the motion until 18 April 2006. M. Dolph seconded the motion. The postponement of purchasing pagers in cooperation with WBFD was passed unanimously. S. Arndt asked B. Himes when the new pager system would be incorporated in the Fire Protection Area. It was estimated at 2 years or less depending on the operation. The response process of the fire department was discussed and how it would work wi th the new proposed communication system that the ci ty would be adopting soon. XII. visitor's Comments. D. Mathers. Inquired about what would be done with Engine 11. S. Arndt responded that it would be put in storage. D. Mathers returned that some of the roads in the area were very bad during the winter months, especially Sheratine Way. He suggested that the Board look into getting an engine with AWD w/studs to use in the Fire Protection Area to use for winter driving. S. Arndt suggested waiting to see what was proposed later on and B. Himes said that it would be good to consider how often 4 wheel drive is used before including that in the specifications. XIII. Board.Comments. S. Arndt. None. C. Davidson. Thanked B. Himes and S. Arndt for preparing the New Engine purchase timeline. He suggested that AWD on the new apparatus is not a bad idea, due to the fact that he had gotten stuck in the KOC parking lot at one time. M. Dolph. None. XIV. Meeting Schedule. April 2006. mh~ .l.llC "Y'\ ,........., +- 1.1C::~L... regular rrleeting T.T~ C"I vvu.:::> scheduled i",........ .L.'-'.L. 1 Q -i-U xv. Adjournment. The meeting adjourned at 9:00pm. \\Dove\Departmcnts\EF\Service Districts\Fire Protection Area No. I Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2006\Minutes 30 March 06.doc XI. New Business. A. Proposed timeline for new engine purchase. The Board discussed the proposed timeline for the new fire englne purchase. It was amended to present a draft of the specifications to the Board at the meeting scheduled for April 18, 2006. Once this was approved the specs. would be presented to the firefighters and then a final draft would hopefully be presented at the Board meeting on May 16, 2006. M. Dolph cautioned the Board to move speedily on approval of the specifications so that it would speed up the delivery date of the actual apparatus. C. Davidson asked for a ball park cost of a new engine. S. Arndt estimated the cost at $236,000-275,000. B. Himes notified the Board of an additional cost of $15,000 for the new emission control required for all vehicles. The Board decided to put the Bid packet release date on hold until it was determined where the process was during the April and May meeting dates. B. Copier Replacement {Discussion Item}. Per the request from the meeting dated 17 March 2006, S. Arndt issued comparison price quotes for a new copy machine for the department. Quotes were received from Xerox and Frontier Business Systems. Preferences discussed were, dual page printing/copying capabilities, 20page/minute copying, capability to connect to a computer to use as multiuse printer, and at least a 5 year service warranty. It was suggested by C. Davidson that more information be gathered and then bring the option back to the table. M. Dolph agreed to possible action on the' subj ect be given during the April meeting. C. Grant Application. B. Himes reported that the grant application for the new PPE and infra-red camera was almost complete. The grants were due on April 7, 2006. S. Arndt requested that the grant be issued to the Board members prior to submitting it to FEMA. D. Pager Purchase. B. Himes told the Board that Womens Bay Fire Department was looking into purchasing 5 new pagers for their department. Bayside being short a few pagers has the option to join wi th WBFD in purchasing addi tional pagers. He asked that the Board authorize the purchase of 5 new pagers for the department in an amount not to exceed $2000.00. S. Arndt asked for a second bid on the pagers. There was a brief discussion held regarding local preference for purchases vs. off island vendors. M. Dolph raised the question, could local contractors support the maintenance of anything bought off \\Dove\Departments\EF\Service Districts\Fire Protection Area No.1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2006\Minutes 30 March 06.doc Respectfully submitted: Date: 0/!lP/O(f' Dept. Approved by: s; 017 /;7, v? /1- Date: 5"- /6"- ;2.00~ Scott Arndt, Chair Fire Protection District No. 1 Board \\Dove\Departments\EF\Service Districts\Fire Protection Area No. I Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2006\Minutes 30 March 06.doc I I l