Loading...
2005-12-27 Regular Meeting Fire Protection District No. f5)1E~IE~WIEIm Ul) MAY 1 7 2006 lid) 1 Regular Meeting Minutes BOROUGH CLERK'S OFFICE 27 December 2005 at 7:30pm Bayside Fire Hall I. Call to Order. Scott Arndt, Chair of Fire Protection Area #1 Board, called the meeting to order at 7:50pm. II. Roll Call. Present were, Scott Arndt, Cliff Davidson, Mike Dolph and Greg Spalinger. Also present: Bud Cassidy and Jessica Kepley, ElF Department. III. Public Comments. None. IV. Approval of Agenda. Chair asked for a motion to amendment to the Agenda. Added to the Agenda was the minutes for the meeting held November 15, 2005. C. moved, G. Spalinger seconded the motion. approve the approval of Davidson so V. Approval of Minutes. Minutes dated 15 November 2005 were questioned by C. Davidson. Discussion was held regarding the oversight of acknowledging M. Dolph's intention to amend the Agenda. Clarification was given and the Board decided to make corrections to the minutes. It was moved to amend the minutes of 15 November 2005. C. Davidson made the motion with G. Spalinger seconding. Motion was unanimously carried. C. Davidson requested that the official minutes stated that a question on the minutes was made. The question was unanimously carried. VI. Assistant Chief's Report. None. VII. Fire Fighter Association Report. None. VIII. Old Business. A. Training Center's Footings. The Chair reported that although the Board had received 3 quotes for the work to be done on the foundation of the Burn building, those quotes were going to be rejected due to the fact that Little Davis Bacon Act Wages and the 1% administration fee for the amount of the work had unintentionally been overlooked when requesting and receiving \\Dove\Departments\EF\Service Districts\Fire Protection Area No.1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2005\Minutes 27 Dec 05 jk.doc Page 1 of 5 the bids from the contractors. B. Cassidy and S. Arndt spoke with a DOL representative on Friday, 23 December 2005 and were notified of the requirement to pay LDBA Wages for those projects that are over $2,000.00. It was recommended by the Chair that instead of paying a contractor to do the footings, perhaps the Board would be willing to reward the Bayside volunteer firefighters and Board members with dinner certificates for their help with establishing the footings. This work would include the materials for the proj ect to be purchased from various vendors in the local area. B. Cassidy stated that when S. Arndt had proposed the idea, the first concern was that the legal requirements were fulfilled and per the conversation with the DOL on Friday, it was told to him that LDBA wages did not need to be paid if they are employees of the Borough, however any outside drivers of the rigs could not get out of the trucks to help or do any of the work, otherwise these people would have to be paid LDBA wages. C. Davidson asked if this type of work was listed under the job description of the volunteers. He wanted it stated that the Board was in no way trying to short change the DOL or avoid paying the jurisdictional wages, this would be a legit hiring of the volunteers for the project and due compensation. The secondary issue with this proposed project was to ensure that insurance, specifically Worker's Compensation policies would be in effect for the volunteers and Board members that were working on the project. M. Dolph stated that there have been some cases that persons involved in a project were not covered during an accident because the project they were invol ved in did not the match the job description or covered instances at the centers. S. Arndt said that he believed that according to AML/JIA the project at Bayside Fire Department was a sanctioned proj ect and would in fact be covered. B. Cassidy was asked to get clarification of the Worker's Compensation coverage and also to find out if there is a distinction between Board members being covered versus volunteer firefighters. Clarification was given to the Board by B. Cassidy that although the Board had recommended that Coastal Services be given the contract for the footings to be done on the foundation for the burn building, there was no definitive award to the contractor because the recommendation had not gone before the Assembly, nor been approved by them. There would be no legal ramifications for rejecting the submitted bid, due to the LDBA issue. He suggested \\Dove\Departrnents\EF\Service Districts\Fire Protection Area No.1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2005\Minutes 27 Dec 05 jk.doc Page 2 of 5 that a letter be written to Coastal Services explaining the actions of the Board. It was suggested by M. Dolph that the Board look at the calendar to pick a target date in which to complete the foundation project. G. Spalinger suggested that weather permitting they focus on completing the project by the end of January. C. Davidson moved to direct the Board to purchase materials for the footings of the Burn building and to get the project done with in house volunteers and Board members. G. Spalinger seconded the motion and the motion passed unanimously. The question was called; it carried with a 4-0 vote. C. Davidson moved to direct the Board to issue dinner certificates to volunteers working on the burn building project, the amount not to exceed $100.00. M. Dolph seconded the motion. The question was called, and carried 4-0. IX. Chair Report. The Chair reported that he would like to start collecting policies that were included in past minutes from prior meetings In order to specify standard operating procedures. It was mentioned that the Bayside Fire Department would be losing the AHA Training Center classification to become an AHA Training Site. M. Dolph stated that ASHI had programs for Alaskan departments, their materials were cheaper and the accreditation is recognized by both State and National standards. There will be updates and changes made to some of the programs but there is the option to make the transition from AHA to ASHI. X. New Business. A. Board Policy Review. Chair's report. This was encompassed In the B. FDIC (Fire Department Instructor's Conference) April 24- 29, 2006 Indianapolis, Indiana. B. Himes is to look into getting additional information, however S. Arndt wanted the Board to be aware that this conference is coming up and asked for the Board's concurrence to pursue this. It was asked if this conference was budgeted and S. Arndt replied that it was budgeted for 7-8 people to attend. \\Dove\Departments\EF\Service Districts\Fire Protection Area No.1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2005\Minutes 27 Dec 05 jk.doc Page 3 of 5 It was discussed to have a work seSSlon meeting sometime during the month of January 2006. Due to varying availability of the Board members, a specific date was not determined at this time. XI. visitor's Comments. B. Cassidy stated that he was concerned that with the rating drop for the fire department that the insurance rates for home owners would go up and he encouraged the Board to do anything that they could to see that something be done to rectify this issue. The Board discussed the issue of the ISO rating for Bayside and talked about accomplishing the pump testing that is required in order for the apparatuses to meet the NFPA standard for annual pump testing. M. Dolph suggested that perhaps some of the testing could be done during the department's Monday night training drills. It was agreed by Chair and the members of the Board to direct staff to try to get the testing done as soon as possible and to get a wri tten notice of where the department stands if the pump truck were to be replaced. XII. Board Comments. C. Davidson Concurred wi th sugges ted that the Board keep proj ects that need completing: pieces of equipment are needed department. M. Dolph's final statement. He in focus that there were many 1 burn area to develop, 2 new and 2 new bays to add to the M. Dolph - Suggested that at the work session, the Board chart out a timeline and benchmark dates coinciding wi th the Borough for the upcoming projects so that the public and the Board members could see the progress that is being made. G. Spalinger Wanted to find out where they stood with the stump removal around the Bayside Fire Department. The Chair noted that the purchase order had been issued to T. C. Enterprises to do that work. As soon as Kevin Arndt comes back from vacation he will be asked what the deadline is to finish rnrlr nrn-ipl'r .........~............. J::"""-~..J--""'. Adjournment. The meeting was adjourned at 9:00pm. \\Dove\Departrnents\EF\Service Districts\Fire Protection Area NO.1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2005\Minutes 27 Dec 05 jk.doc Page 4 of 5 Respectfully submitted: Je~~~secretarY KIB0Engineering/Facilities Dept. , Date: 6jt(p/c)l( Approved by: ~d' #I'f~ Date: S-lb-20tJ-C Scott Arndt, Chair Fire Protection District No.1 Board \\Dove\Departments\EF\Service Districts\Fire Protection Area No.1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2005\Minutes 27 Dec 05 jk.doc Page 5 of 5