2006-09-19 Special Meeting
FIRE PROTECTION AREA NO.1 BOARD
SPECIAL MEETING MINUTES
September 19, 2006 @ 7 :30 P.M.
BA YSIDE FIRE HALL
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BOROUGH CLERK'S OFFICE
CALL TO ORDER:
CHAIR S. ARNDT, called the meeting to order at 7:30 p.m.
ROLL CALL:
Present:
Scott Arndt, Chair
Andrew DeVries
Mike Dolph
Greg Spalinger, Vice Chair
Absent:
Cliff Davidson
Staff:
Chief Bob Himes, Ex-Officio
Jessica Kepley, ElF
Bud Cassidy, ElF
A quorum was established.
C. Davidson was excused from the meeting.
ACCEPTANCE OF AGENDA:
It was MOVED, G. SPALINGER, and SECONDED, M. DOLPH to accept the agenda
as presented. The motion CARRIED unanimously.
VISITOR'S COMMENTS:
None.
OLD BUSINESS:
A. Purchase of Heavy Duty Walk In Rescue Vehicle
B. CASSIDY explained to that the Board had previously recommended that an RFP for
the aforementioned vehicle be made available to the public to receive bids. There was a
brief glitch in the email system at the Borough, eventually RFP packets were given to
Pierce/Hughes and Quality Sales. They were the only two interested manufacturers for
the vehicle. Quality rep, Jonathan Belanger, contacted B. CASSIDY on Monday,
September 19, requesting clarification and an extension for the bids. B. CASSIDY
reviewed the request but felt that the reason was not material enough to justify an
extension. Therefore, at the time of bid opening, one bid was received from Pierce
Manufacturing/Hughes Fire Equipment. After review of the bid it was determined that
the bid qualified.
S. ARNDT further explained to members of the Board who were not in attendance at
previous meetings, the reasons for going to bid for a second vehicle. Multiple unit
discounts would be received for purchasing this second vehicle as well as being able to
order a 2006 engine in order to receive the same chassis as the Pumper truck. These
engines are limited so ordering them within the time that we have is essential. Otherwise
the price to order the same rig in the future could cost an additional $37 to 41,000. The
price on the current vehicle per the bid from PiercelHughes is $360,639 with discounts
applied could lower the price to $342,603 FOB Kodiak.
At this point, CHAIR asked for a motion from the Board.
It was MOVED, G. SPALINGER and SECONDED, M. DOLPH, to recommend to the
Assembly to award the purchase of the Heavy Duty Walk In Rescue Vehicle to Pierce
Manufacturing/Hughes Fire Equipment in the amount NTE of $360,639. The motion
PASSED with an affirmative voice vote by the Board.
A brief discussion was held regarding minor changes to the specifications and S. ARNDT
explained to the Board where the funds would come from for the purchase of the two
vehicles. It was noted that this new vehicle would be classified as Squad 10.
S. ARNDT mentioned that this vehicle could be available to help out the City during
Mutual aid calls, because it is a vehicle that the City does not presently possess.
BOARD COMMENTS:
S. Arndt. None.
A. DeVries. None.
M. Dolph. None.
G. Spalinger. Commended the Board and the Chair for putting these bids together.
CHIEF HIMES, told the Board that there was an anonymous letter that was given to the
Assembly re the dispatch problems which were currently existing with the City of
Kodiak. He alerted the Board he would soon be traveling to Fairbanks to attend the
Firefighters Conference. Brief discussion on the upcoming Firefighters A wards Banquet
was held.
MEETING SCHEDULE:
Tentative meeting scheduled for October 17, 2006.
ADJOURNMENT:
The meeting was adjourned at 7:53 p.m.
SUBMITTED BY:
Date: / {)j 1 /D&
1 Y Secretary
ngineering / Facilities Department
APPROVED BY:
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Scott Arndt, Chair
Fire Protection Area No.1 Board
Date: I J.. -7 - 26 0-6