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2005-03-15 Regular Meeting Minutes fD)~~~~\YlfE~ Ul1 SEP 2 2 2005 I!!J Architectural Review Board 15 March 2005 7:00pm KFRC Conference Room BOROUGH CLERK'S OFFICE A. Call to Order Chairman Scott Arndt called the meeting to order at 7:00pm. B. Roll Call Present were: Board members Scott Arndt, Jerrol Friend, Gregg Hacker and Brent Watkins. Absent members were Mike Anderson, Charlie Jerling and Jay Johnston. Also in attendance were Robert Tucker, Doug Mathers, Gary Carver and Laura Kelly. In attendance from the KIB ElF Department were Bud Cassidy, Ken Smi th and Sharon Lea Adinolfi. The Chair asked for a motion excusing those Members absent - all were out of town. J. Friend made a motion to excuse absent Members. The motion was seconded by B. Watkins. There was a unanimous affirmative voice vote. C. Approval of Agenda The Chair informed the Board that the first meeting of the Board in the new year required election of officers - both Chair and Vice Chair. He suggested adding to the Agenda [G 1.] Election of Officers. B. Watkins moved to accept the Agenda as amended, J. Friend seconded the motion and there was an affirmative unanimous voice vote. D. Approval of Minutes The Chair advised that the Minutes [10 May, 9 June and 14 Sept. 2004] would be reviewed at the next meeting. E. Presentation of Bayside FD Development Plan S. Arndt, Chair of Fire Protection Area # 1, presented plans re development of area at Bayside FD. A training area made up of a 2-story modular unit [burn building] is planned and has been brought before P&Z for approval. There will also be a small addi tion on the backside of the existing utility building to house a backup generator and a new boiler area. At a point further in the future there are plans to add a 4 bay addition. S. Arndt said that what was being requested at this meeting was \\dove\Departments\EF\Projects\Architectural Review Board\Minutes ARB 15 Mar 2005.doc Page 1 of 4 .. approval by the ARB to place the modular structure on the site and to add onto the existing utility building. Doug Mathers, President of the Volunteer Firefighters Association passed out information on the modular burn unit and gave a presentation using line drawings of the structure. The unit is 60' X 40' - 1/2 of the unit will be 1 story and 1/2 will be 2 story. D. Mathers reviewed the layout and specs of the unit. S. Arndt indicated that the Volunteer Association is providing the funds for this unit. The unit will become Borough property to access the necessary liability insurance. The purpose of the unit is to train firefighters. The unit will be made available to other firefighting entities for training. D. Mathers indicated that this unit will be of benefi t to the entire community. B. Watkins questioned the lifespan of the unit. S. Arndt responded - 30-40 years. D. Mathers added that depending on use and maintenance the lifespan could be indefinite. S. Arndt asked for approval by the ARB to continue forward with this project. J. Friend made a motion to approve this part of the plan [the modular burn unit] at Bayside FD. B. Watkins seconded the motion. There was a unanimous roll call vote In the affirmative. Next approval sought was for a 20' X 30' addition to the utility building which would house a new generator and boiler room. J. Friend made a motion to approve the addition. The motion was seconded by B. Watkins. There was a unanimous affirmative roll call vote. F. Review and Rating of Proposals for Seismic VUlnerability Assessment B. Cassidy, Director, Eng/Fac Dept., introduced Ken Smith. Ken lS a civil/structural engineer and has been hired by the Borough to work on the bond issue projects as Project Manager/Inspector. B. Cassidy told the Board that 11 proposals had been received by the Borough in response to an RFP for Seismic Vulnerability Assessment. There is a great deal of material/detail for the Members to review and absorb. The consensus was that more than one meeting wOllld be req\.lired to review the proposals. The Members present agreed to review the material over the next 2 weeks and return on 29 March to complete the review that would then lead to a "short list" of proposers to interview for the seismic valuation of the schools. \\dove\Departments\EF\Projects\Architectural Review Board\Minutes ARB 15 Mar 2005.doc Page 2 of 4 With regards to disseminating copies of the proposals to parties other than the ARB, B. Watkins moved that those interested parties [G. Carver, L. Kelly, H. Weston] receive copies of the proposals for their review. J. Friend seconded the motion and there was a unanimous voice vote. Dr. Gary Carver let the Board know that although he had been approached by some of the proposers to provide consultation services, he would rather volunteer his services to the ARB and the community. He made himself available via internet/phone for any technical assistance as the Board Members reviewed the Seismic Proposals. G. Memo - Price Escalation and Money Saving Considerations B. Cassidy had prepared a Memo for the Board Members re the escalation of the cost of materials and labor which has taken place since the Bond Issues were voted on. Included in the memo were some cost-saving ideas and he encouraged the Members to give some thought to ways ln which the design/construction process could be accomplished in a cost effective manner. G.l. Election of Officers A motion was made by J. Friend and seconded by B. Watkins to retain Scott Arndt as Chair and Jay Johnston as Vice Chair. There was a unanimous affirmative voice vote. H. Public Comments K. Smith expressed his pleasure in attending the meeting and said he looked forward to working with the ARB. I. Board Member Comments G. Hacker questioned G. Carver re the importance of looking at the proposals in terms of geotechnical expertise. G. Carver responded that there are 2 important areas to consider: ground motion and structural performance. There needs to be a balance between the 2 disciplines - hazard risk [geotechnical] has to be assessed and the engineering aspect [structural] must be assessed. L. Kelly said that from an engineering perspective the building codes are, for the most part, at a "bare minimum". The IBC has begun to make some progress in the area of seismic evaluation. \\dove\Departments\EF\Projects\Architectural Review Board\Minutes ARB 15 Mar 2005.doc Page 3 of 4 F' Her concern is that not all firms will be attuned to the stricter guidelines because this is new territory. G. Carver indicated that the seismic analysis must be accomplished in the best possible way - with strict adherence to FEMA regulations. He noted that firms familiar with working with FEMA would be helpful in attracting Federal dollars for the projects. There were no other Board Member comments. J. Adjournment The Chair adjourned the meeting at 8:10pm. Respectfully submitted: Date: /t.3 Approved by: ~or//r#ff. Date: 'fo/?;;uJ;- Scott Arndt, Chair Architectural Review Board \\dove\Departments\EF\Projects\Architectural Review Board\Minutes ARB 15 Mar 2005.doc Page 4 of 4