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2005-09-13 Regular Meeting Minutes ~IEI!;IEBWIE~ DEe 2 3 2005 BOROUGH CLERK'S OFFICE Architectural Review Board 13 September 2005 7:00pm KFRC Conference Room A. Call to Order Chairman Scott Arndt called the meeting to order at 7:02pm. B. Roll Call Present were: Board Members Scott Arndt, Gregg Hacker, Charlie Jerling, Jay Johnston, Reed Oswalt and Brent Watkins. Absent Member was Jerrol Friend. Also ln attendance were Robert Tucker, Norm Wooten, David Horne [KIBSD] and Jim Willis. In attendance from the KIB E/F Department were Bud Cassidy, Ken Smith and Sharon Lea Adinolfi. C. Approval of Agenda The Agenda was accepted and approved D.Approval of Minutes The Chair asked that a motion be made to approve the Minutes from 29 March 2005 - it was moved and seconded to approve the Minutes as received. There was an affirmative unanimous voice vote. E. Presentation of Updates on Hospital Master Plan and Seismic Vulnerability Assessment Projects B. Cassidy gave a brief update on the Master Plan for PKIMC. He said that prochaska & Associates had spent time in Kodiak gathering information and interviewing locally and a report had been generated with recommendations. K. Smith continued with a slide presentation showing the Hospital complex as it exists and offering two different options as design possibilities. Next K. Smith presented a slide report prepared by G&E showing progress and preliminary findings re seismic valuation of Kodiak schools. It was noted that the G&E team will be in town the w/o 9/19/05 to continue their investigation of schools. They will tour all of the Village schools and update the E/F Department as to progress to date. \\dove\Departrnents\EF\Architectural Review Board\Minutes ARB 13 Sept 2005.doc Page 1 of 3 .' - F. Review and Rating of Proposals - New Pool Facility B. Cassidy to h:li the group that he was pleased with the high quality of the 1proposal s received and that the Board would be ., .t~ ...,- , tasked with Levi ewing and scoring the Proposals and deciding ,.upon a "short'~list" . The short listed firms would then be invited to be interviewed by the Board. Jay Johnston questioned the number of firms to make up the short list three? B. Cassidy suggested that once the scoring 1S done, a natural break point will frequently occur so the number could be only two [or more] and tha t would be a Board decision. The Chair suggested that this particular selection [for the firm to head up the Pool Project] could be an important decision because the same firm might also go on to handle other Bond Projects. The Chair suggested the ~oup come back together again next week glv1ng everyone addi ional time to read and review the Proposals. An earlier iscussion had set Monday, 19 September 2005, 7: OOpm in the KFR~conference room as the next meeting date. At the next meeting the Proposals will be reviewed as a group and scored, leading to a short list of firms to be interviewed. G. Public Comments J. Willis asked for clarification re information presented on the Hospital Master Plan. H. Scheduling of Next Meeting Next meeting date scheduled earlier in the meeting for 19 September 2005 at 7:00pm in the KFRC conference room. I = Board Member Comments Wi th the exception of Jay Johnston who said these were good proposals - and he may have already selected his two contenders and everyone will need to spend a fair amount of time to properly review the proposals, there were no Board Member comments. \\dove\Departments\EF\Architectural Review Board\Minutes ARB 13 Sept 2005.doc Page 2 of 3 J. Adjourmnent There being no further business before the Board, the meeting was adjourned at 7:50pm. Date:o?; ~ct5 Sharon Lea fit Secretar KIB Engineering/Facilities Approved by: ~~o"y- ~J- Date: /;l- ;</-;(OO~- Scott Arndt, Chair Architectural Review Board \\dove\Departments\EF\Architectural Review Board\Minutes ARB 13 Sept 2005.doc Page 3 of 3