2003-10-02 Report10702/2003 13:45 4868425 SUTLIFF PAGE
S D
Date• —Sign:Sign: CANNED
Report of the Mission Lake Service District
October 2, 2003
My name is Norman Sutliff and I was appointed as Chairman to the Mission
Lake Service District. My family has lived on Mission Lake for five
generations. I have maintained the tide gate for 33 years.
The Kodiak Island Borough created the Mission Lake Service District. They
appointed three members. The members were instructed to:
1. Design
2. Install
3. Maintain a new tide gate
The first meeting of the new service district was held in August of 2002.
The borough dictated the date, time, and place for this meeting. At the first
meeting, we agreed on three goals:
1. A plan for a new tide gate
2. Acquire necessary easements
3. Estimate cost
Goat #1— The Plan:
1. A plan was presented by Peratrovich, Nottingham, & Drage, Inc., in
June of 1998
2. This plan had been given to the borough manager six years ago.
3. The Mission Lake Service District committee unanimously approved the
plan.
4. The plan showed the location of the new tide gate at the right hand side
of the reef.
5. The new location was approved, as the minutes will verify.
0J
The borough rejected the plan because it was not stamped. A question was
posed: why did the borough have the plans for six years and not get them
stam _pW There is not an excuse as to why the plans were not stamped.
KODIAK ISLAND BOROt G51
OFFICE OF THE BOROLG:. �K
COPIED TO:
orr - 2 ✓
ASSEMBLY ✓ MAYOR
MANAGER
ORIGINALS TO: CLERK_ FILE
10702/2003 13:45 4868425 SUTLIFF PAGE 02
It has been pointed out that the project is a very simple one. That the
borough engineer could have studied the plan to see if it worked, and signed
it. This he refused to do.
Goal #2 - Easement:
It was decided by all that an easement was necessary before the project
could go to bid. It was also agreed by all that a survey was necessary to
locate the proposed project. The minutes will show that all agreed as to the
location —it should be on the right hand side of the reef.
As chairman of the service district, I contacted Horizon Surveyors regarding
conducting the survey necessary for the proposed tide gate. They
understood what had to be done, offered to do it, did so at my request, and
sent me a bill for $450. This bill was presented to the chief engineer and to
date, I have not been paid. Ordinance 80-29-0, section 4.15.050, states that
"Board members shall be compensated as provided by resolution of the
assembly, and shall be reimbursed for reasonable expenses incurred in the
performance of their duties."
It has been pointed out that the engineering department should acquire the
easement because they tell us we cannot advertise for bids until this is
accomplished. At this point in time, the engineer has not made any attempt
to acquire the easement It is also pointed out that the engineers have had
six years to acquire an easement. One must come to the conclusion that the
Borough is not interested in the tide gate nor has it made any effort which
might result in a new tide gate --- a shameful situation. They tell us that they
are too busy, that they have other projects with higher priority, and after all,
the old tide gate is still working. It is true that the old tide gate is still
working part of the time. It works fine in good weather, but when we have
bad storms and heavy rainfall, I have to go over and dig it out, which I have
done on several occasions.
A new tide gate would eliminate the cost of maintenance. The taxpayers of
Mission Lake are having to pay for the maintenance of the old tide gate,
which is absolutely ridiculous, when a new tide gate would eliminate that
expense. It is a fact that a year ago I could have installed the new tide gate
for $30,000, complete. We had two grants of $10,000 each at that time,
which meant that the tide gate would only cost us $10,000. Today, the
Borough estimates that the new tide gate will cost $50,000 as a result of the
10/02/2003 13:45 4868425 SUTLIFF PAGE 03
Borough's indecision to do anything. It is obvious that the Kodiak Island
Borough Engineering Department has a problem. They either have more
work than they can handle, or they don't have enough help, or they are not
capable of handling the situation. Perhaps all three are true.
The Borough has developed a bad habit of not answering telephone calls,
£axes, and letters on a timely basis. I think any tax -paying citizen that
communicates with the Borough for information deserves an answer.
Perhaps the Borough Assembly should establish a policy.
Respectfully submitted by
Norman Sutliff
Board Chairman,
Kodiak Mission Lake Service District
3
Mission Lake
Update
OCT - 2
PROJECT
Install a new tide gate to replace the existing tide gate that is 34 years old.
RECENT STORM FLOODING
. This storm has created flooding in a number of places around town including
Mission Lake. The flooding occurring along Mission Lake is a result of the
amount of rain falling, an ineffective tide gate and the plugging of the intake
structure by aquatic grasses. (These are grasses that grew thick in Mission Lake
this summer and are now dying and floating as "grass island" down to the exit of
the lake). Though not clogging the culvert, this grass is clogging the intake
structure.
. A lot of water has fallen on Kodiak. Mr. Sutliff's hangar is flooded. His hangar is
located at the water's edge, and with the increase in rain and the raisir g of the
lake level it appears that his is the only structure that has been flooded by the rain.
MISSION LAKE TIDE GATE SERVICE AREA
. The group consists of Norm Sutliff, Marian Johnson and Bill Hinkle. This group
needs to meet to again. They want to hold a public hearing for residents around
the lake and discuss the plans drawn up by the engineer.
. Staff received as of September 122003 the tide gate design by the marine
engineer hired by service area.
PERMITS
There are at least two agencies that may have jurisdiction over this project and probably
more.
. Corps of Engineers' review (navigable waters review)
. ADF&G review (Anadromous Fish/fish passage permit)
EXISTING TIDE GATE
. The tide gate is failing. During this last storm, the front of the culvert (holding
one of the flapper valves) fell off. Though it may not provide any real protection it
is an indication of the condition of the rest of the pipe.
STATUS
. KID has actively maintained that tide gate using KID personnel. Since this storm,
staff has been babysitting the tide gate due to the vegetation issue cited above.
. Staff received a copy of the engineer's design as of September 12, 2003
. NEEDS
1. Review and approval of design by the service area board and Agencies
2. Drafting easement documents
3. Approval of easements by effected property owners is needed
4. Composition of project specifications
5. Advertising and award of bid
6. Construction of tide gate
7. Installation of a tide gate
CONCLUSION
Mr. Sutliff's concern about the speed of the process is a good one. Borough staff has
been focusing on other projects that, up until the storm, were of higher priority. But the
speed of the project has not been an issue with others on the committee. This speed is
dictated by having the proper items in place, design drawings, agency review, easement
acquisition, and public meeting needs.
As an option, the group may want to hire an independent person who can move this
process at the pace Mr. Sutliff may want to go.
25
42.~ CORRUGATED HDPE PIPE
L = 75' S = 0.0%
20 ... .'. . . . . . . . . ... . . . . . . . . ... . . . . . . . .
~
..J
~ 15 ............. .'.
~ lAKE:
z EL 9.49'
~ 10 .. ............
~
GRAVEL ROAD .
. . .
-................................ -.......
. . . .
HTl=10.7'
........................................ -..
. . . .
... "."....... -.:...... - .....
. ---t.4HW-7.6'
o
. . . . . .
......... -.................................................. -. -..
. . . . . .
CHECK
GAT.E
20'
50'
60'
10'
30'
40'
0'
SECTION
SMALL TIDE GATE
FOR FISH PASSAGE
(OPEN POSITION)
o
I
00
t
J
5'-10"
9'-8"
15'-6"
INTAKE VAULT DETAIL
PURPOSE: REPLACEMENT OUTLET
STRUCTURE FOR MISSION LAKE
DISCHARGE INTO SHAHAFKA COVE
SECTION & DETAil
ADJACENT PROPERTY OWNERS:
ROBERT & MARION JOHNSON
KODIAK IS. BOROUGH TIDELANDS
PAT CARLSON, BOROUGH MGR,
KODIAK ISLAND BOROUGH
710 MILL BAY ROAD
KODIAK, AK 99615
DATUM: MLLW = 0.0 FEET
70'
t.4LLW=O.O'
90'- 100'
80'
LARGE TIDE GATE IN
FULL-OPEN POSITION
SMALL TIDE GATE
OPENING MECHANISM
(COUNTER WEIGHT)
/42"\t> CORRUGATED
/ HOPE PIPE
N
I
1"1
t
MISSION LAKE OUTLET
KODIAK, ALASKA
IN: SHAHAFKA COVE, CHINIAK BAY,
GULF OF ALASKA
A T: CITY OF KODIAK, ALASKA
BY: KODIAK ISLAND BOROUGH
SEPT 12, 2003 SHEET 2 of 2
QUANTITIES
FILL VOLUME BELOW HTL:
FILL AREA BELOW HTL:
TIDAL DATUMS
EXTREME HIGH WATER (EST.)
HIGH TIDE LINE (HTL)
MEAN HIGHER HIGH WATER (MHHW)
MEAN HIGH WATER (MHW)
MEAN LOWER LOW WATER (MLLW)
EXTREME LOW WATER (EST.)
,
\
\~-
14
12
----=
10
< 1 0 CU. YD.
<100 SQ. FT.
13.0 FT
10.7 FT
8.5 FT
7.6 FT
0.0 FT
-4.0 FT
EX'STING MISSION LAKE OUTLET
(ABANDON IN PLACE)
MISSION LAKE
WATER LEVEL AT 10:15 A.~. ... .
'/"/- .." T
NEW INLET WEIR EL. = 9.45'
SHAHAFKA COVE
INV. EL. = 6.50'
SCALE IN FEET
~-_ I
o 25 50
PURPOSE: REPLACEMENT OUTLET
STRUCTURE FOR MISSION LAKE
DISCHARGE INTO SHAHAFKA COVE
ADJACENT PROPERTY OWNERS:
ROBERT & MARION JOHNSON
KODIAK IS. BOROUGH TIDELANDS
DATUM: MLLW = 0.0 FEET
PLAN
MISSION LAKE OUTLET
KODIAK, ALASKA
PA T CARLSON, BOROUGH MGR.
KODIAK ISLAND BOROUGH
710 MILL BAY ROAD
KODIAK, AK 99615
IN: SHAHAFKA COVE, CHINIAK BAY,
GULF OF ALASKA
AT: CITY OF KODIAK, ALASKA
BY: KODIAK ISLAND BOROUGH
SEPT 12, 2003 SHEET 1 of 2