2004-04-20 Regular Meeting
Minutes
~EM~y~::E~
Architectural Review Board
20 April 2004
Providence Kodiak Island Medical Cen er
BOROUGH CLERK'S OFFICE
1. Call to Order
Chairman Scott Arndt called the meeting to order at 7:00p.
2. Roll Call
Present were: Board members Scott Arndt, Jerrol Friend, Gregg
Hacker, Jay Johnston, Brent Watkins. Absent members were
Charlie Jerling and Nancy Wells. Also present were Jimmy Ng,
Kodiak Island Health Care Foundation, Stan Thompson, PKIMC and
Bud Cassidy and Sharon Lea Adinolfi from the KIB ElF Department.
3. Election of Officers
It was moved, seconded and unanimously voted upon to retain
Scott Arndt as Chairman and Jay Johnston as Vice Chairman.
4. New Business - Overview of CHC Project
B. Cassidy asked J. Ng to provide the Board with an overview of
the Project. J. Ng speaks re grants received the Denali
Foundation has awarded $1.25M, the Kodiak Island Borough has
provided $125K in matching funds and there are grant
applications out to the Rasmussen and Murdock Foundations in the
amounts of $750K and $500K respectively. J. Ng says that the
federal program sponsoring this kind of an entity has been
around for quite sometime. There are approximately 3000
Community Health Centers [CHC] in the US with 8-9 in Alaska.
The goal of the program is to break down barriers [which exist]
and allow for access to heal thcare by all. He went on to say
that 25% of the population has no health insurance and a
significant percentage beyond that figure have only catastrophic
insurance.
J. Ng went on to say that buying property and building new,
buying an existing building or adding onto PKIMC were all ideas
looked at for this project but the concept of a "medical campus"
at the existing hospital site seemed to make the most sense,
both from a practical standpoint; services are already in place,
and from an economic standpoint in that a design plan for the
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efficient use of existing space would be more cost effective.
This arrangement [medical campus concept] allows for benefits to
flow between the hospital and the clinic - both entities will
benefit.
B. Cassidy tells the group that there have been 5 proposals
received. These proposals will be reviewed by the Board. He
introduces Stan Thompson who is head of the Maintenance
Department at PKIMC. S. Thompson takes the group on a tour of
the facilities.
Highlights of the Tour
The first space looked at was the room in which the meeting was
held. It is an unfinished space presently used as a training
room. It is projected that a good use for this area would be
for administrative offices and additional storage of active
medical records.
Looked at larger unfinished space which could be "carved out" to
provide useful space for a meeting room and an AIV area for
video conferencing.
Mechanically, systems are in place airlsewerlwater, etc.
Sprinkler capability was questioned. Heat source will come from
existing duct work, but reheat boxes will need to be installed.
A need for more space
technology [IT] growth.
to evolve as technology
for biomedical repair also for info
A healthcare facility needs to be able
grows.
Serviceslstorage areas
integrated. Note: J.
excellent example of
working well together.
[i.e. CHC/Specialty Clinic] need to
Ng says that this facility would be
a hospital and a CHC collaborating
be
an
and
Parking lot area outside Specialty Clinic - B. Cassidy indicates
that this area should be part of the overall project
handicapped slots are needed and S. Thompson says that there is
a 44 space shortage [per Borough Code] at this point.
Exam rooms and physicians' offices are looked at and how
the Project is to be scheduled without disrupting
hospitallclinic activities will be an important issue.
work on
ongoing
The group returns to the Conference Room.
Thompson for the informative tour.
S. Arndt thanks S.
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Page 2 of 4
efficient use of existing space would be more cost effective.
This arrangement [medical campus concept] allows for benefits to
flow between the hospital and the clinic - both entities will
benefit.
B. Cassidy tells the group that there have been 5 proposals
received. These proposals will be reviewed by the Board. He
introduces Stan Thompson who is head of the Maintenance
Department at PKIMC. S. Thompson takes the group on a tour of
the facilities.
Highlights of the Tour
The first space looked at was the room in which the meeting was
held. It is an unfinished space presently used as a training
room. It is projected that a good use for this area would be
for administrative offices and additional storage of active
medical records.
Looked at larger unfinished space which could be "carved out" to
provide useful space for a meeting room and an AIV area for
video cohferencing.
Mechanically, systems are in place airlsewerlwater, etc.
Sprinkler capability was questioned. Heat source will come from
existing duct work, but reheat boxes will need to be installed.
A need for more space
technology [IT] growth.
to evolve as technology
for biomedical repair also for info
A healthcare facility needs to be able
grows.
Serviceslstorage areas
integrated. Note: J.
excellent example of
working well together.
[i.e. CHC/Specialty Clinic] need to
Ng says that this facility would be
a hospital and a CHC collaborating
be
an
and
Parking lot area outside Specialty Clinic - B. Cassidy indicates
that this area should be part of the overall project
handicapped slots are needed and S. Thompson says that there is
a 44 space shortage [per Borough Code] at this point.
Exam rooms and physicians' offices are looked at and how
the Project is to be scheduled without disrupting
hospitallclinic activities will be an important issue.
work on
ongoing
The group returns to the Conference Room.
Thompson for the informative tour.
S. Arndt thanks S.
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20 April 2004.doc
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Review of AlE Proposals
B. Cassidy calls attention to
distributed to Board Members, along
used in evaluating the proposals.
the proposals previously
with evaluation forms to be
There is a discussion among the Board Members re length of time
for review of proposals and steps in the review process. The
consensus was that there should be individual reviews and then
group discussion/review.
Hospital staff will also be part of the review process. J. Ng
noted that he will bring the new Director of the CHC into the
process once an architectural firm is selected.
B. Cassidy advises that the review process and the proposals
submitted are not about design concepts, but rather, building a
relationship. The Board should make a selection based on
qualifications, experience, etc. which seem to be the best "fit"
and would allow for a good working relationship.
5. Commissioners' Comments
G. Hacker questioned how the fees for services of the AlE firms
would work - a percentage?
.
B. Cassidy said that issue was spoken to in the RFP - there
probably be different kinds of billing lump sums for
kinds of activities, hourly for others. The Borough staff
give some direction re billing during the interview phase.
will
some
will
6. Adjournment - Next Meeting
27 April 2004 was tentatively scheduled for the next meeting for
the Board to collectively review the proposals.
The meeting was adjourned at 8:28p.
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Respectfully submitted:
Date: / f}
01-
Approved by:
5'c ~#7!-v(~
Scott Arndt, Chair
Architectural Review Board
Date: S-~/?-;l.OO,/
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