90-20 SOA - Coastal Management Program Grant AgreementWALTER I. NICKEL, GOVERNOR
DEPT. OF COMMUNITY AND REGIONAL AFFAIRS
MUNICIPAL AND REGIONAL ASSISTANCE DIVISION
11949 EAST 36TH AVENUE, SUITE 400
❑ P.O. BOX 348
❑ P.O. BOX 295
❑ 1514 CUSHMAN STREET, ROOM 210
ANCHORAGE, ALASKA 99508.4302
BETHEL, ALASKA 99559.0348
DILLINGHAM, ALASKA 99576-0041
FAIRBANKS, ALASKA 997018286
PHONE: (907) 5618586
P ONE:(907)543-3475
PHONE: (907)842-5135
PHONE: (907) 452-7126
11 P.O. BOX BH
710MILL BAY ROAD
C1 P.O. BOX 350
El P.O. BOX 41
JUNEAU, ALASKA 99811-2110
KODIAK, ALASKA 99615
KOTZEBUE, ALASKA 99752-0280
NOME, ALASKA 99762-0041
PHONE: (907) 465-4750
PHONE: (907) 486-5736
PHONE: (907) 442-3696
PHONE: (907) 443.5457
April 23, 1991
s
The Honorable Jerome Selby APA 2 3 91
Mayor of the Kodiak Island Borough
710 Mill Bay Road i/:< „
Kodiak, AK 99615 MAYORS OFFICE
Dear Mayor S�u�i
RE: KODIAK ISLAND BOROUGH - COASTAL MANAGEMENT PROGRAM ACMP
2118174
Enclosed is a fully signed and executed copy of Amendment #1 to
the Grant Agreement for the above referenced project. This copy
of the Amendment is to be kept in your file.
Please feel free to contact me should you have any questions.
Sincerely,
Thomas Peterson
Regional Office Manager
Enclosure
cc: Linda Freed, Planning Director, Kodiak Island Borough
Sara Hunt, Division of Governmental Coordination
Sam Thomas, Division of Administrative Services,
Nelda Warkentin, ACMP Grant Program Manager, Municipal &
Regional Assistance Division
arsres
State of Alaska Page 1 of 1
AMENDMENTNO. 1 TO THE GRANT AGREEMENT
Between the Department of Community and Regional Affairs,
Municipal and Regional Assistance Division,
and Kodiak Island Borough
dated August 5 1991
Project Title Kodiak Island Borough Coastal Management Program
Grant Agreement Number 2118174
March 15, 1991
Effective Date of Amendment
Effective the date shown above, this grant agreement is hereby amended as follows:
The amount in Section I is changed to $58,100.
Attachment B, Budget is amended as follows:
Income:
Federal 306/State General Fund $58,100
Expenditures:
Line Approved Amount of Revised
Item Budget Change Budget
Personal Services $ 27,600 $ (5,450) $ 22,150_
Travel 4,500 (1,500) 3,000
Contractual: 14,000 18,950 32,950
Total 46,100 12,000 58,100
Attachment C, Article 1 the amount is changed to $58,100.
Attachment C, Article 2 the amounts are changed to $58,100 and
5,810, respectively. The total amount of compensation is not
to exceed $58,100.
ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.
Department
Grantee
Sign re
Signature
l�P
P hied Name and Title
Printed N46 and Title
Robert H. Knight, Jr. Director
Jerome Selby, Mayor
Date
Date
j /7 /
This amendment takes effect upon signature by the Department.
arsres
ALASKA COASTAL MANAGEMENT PROGRAM
FY91 SUPPLEMENTAL GRANT APPLICATION
GENERAL INFORMATION
1. District Name:
2. Address:
3. Coastal Coordinator's Name:
Title:
Address:
Phone:
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615-6398
Linda L. Freed
Community Development Director
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615-6398
(907) 487-5736, extension 253
4. Total Amount of Funding Requested: $25.000.00
5. Applicant Signature: The applicant certifies this application is the coastal
district's submittal.
Signature of on Authorized to Sign for District
Linda L. Freed
Director, Community Development Department
Printed Name and Title
October 24, 1990
District Name: Kodiak Island Borough
Page 1 of 4
SPECIAL PROJECT
Priority # 1 Project Title: Phase II (completion) - Wetlands Mapping Project
1. Project Description:
In FY90 the Kodiak Island Borough initiated a wetlands mapping project with
ACMP funds. As a result of some technical difficulties the project did not get
underway until late in the fiscal year. In order to complete the project $42,350.00
in funding was requested in FY91. Unfortunately, only $25,000 was funded. As
a result, in order to complete the project, which is the number one Coastal
Management project priority of the Kodiak island Borough, the Borough is
submitting this supplemental request for funding.
If the supplemental request is not funded, the Kodiak Island Borough will have to
request a grant amendment to allow us to use budgeted routine impementation
funds ($20,000) to complete the project. We consider this somewhat of a
hardship since in FY90 the Kodiak Island Borough requested no routine
implementation funds, hoping to secure adequate funding for the wetlands
mapping project, and in FY91, due to the technical difficulties previously
mentioned, turned back funds to the State.
2. Justification (for the FY91 grant request):
The completion of this project will significantly resolve a local coastal conflict over
the development of wetlands. Development of wetlands has become a
controversial and sensitive issue in Kodiak as wetlands make up a large part of
the land currently available for development.
On a regional/State level, we hope that this project will improve upon the Homer
wetlands mapping project and provide other coastal districts with a methodology
and type of result that may assist them in the resolution of wetland development
issues in their districts.
This project is needed in order to equitably implement the Kodiak Island Borough
Coastal Management Program (KIBCMP), as well as to reduce the cost of
implementing the program by providing good information upon which to base
consistency review decisions.
3.
District Name: Kodiak Island Borough
Page 2 of 4
SPECIAL PROJECT
The Kodiak Island Borough has thestaffto coordinate this project. Specifically,
the Borough's Resource Management Officer will be responsible for project
administration with support from the Kodiak Island Borough Community
Development Department. We believe that our budget request and work
program are well documented, especially since this project is the continuation of
a project funded in FY90 and FY91.
We believe that the Kodiak Island Borough's past performance in the
administration and application of ACMP grant funds has been satisfactory.
This project has and will continue to be supplemented by in-kind contributions
from the Kodiak Island Borough (office space, copying, clerical support,
telephone, etc.) and State and federal governments.
The Kodiak Island Borough will fund airphoto costs associated with this project
of $37,798.00, and has secured private funding for an additional $6,050.00 of the
airphoto costs.
Specifically, this project is supported by the Kodiak Island Borough Planning and
Zoning Commission, Assembly, as well as local residents.
Staffing: (identify job titles, responsibilities)
Bud Cassidy, Resource Management Officer. Mr. Cassidy will be responsible for
all aspects of project administration, except for the preparation of the quarterly
reports which will be the responsibility of the Community Development
Department Director. General staff support will be provided to the Resource
Management Officer by the Community Development Department.
4. Position Cost(s): (show totals, how much charged to grant)
Bud Cassidy, Resource Management Officer. As project administrator, we
anticipate that Mr. Cassidy will spend at least six (6) hours per week
administering this project.
District Name: Kodiak Island Borough
Page 3 of 4
SPECIAL PROJECT
Salary $19.39 per hour times 6 hours per week = $116.34 plus $40.72 (35%
benefits) _ $157.06 per week times 48 weeks
$7,538.88
(rounded to $7,500.00)
5. Travel: (identify and justify)
The project will fund several trips to Kodiak by representatives of the U.S. Fish
and Wildlife Service in order to assure their participation in the project. Each
three (3) day trip is now estimated to cost $1,300.00 for a total cost of
$2,600.00.
6. Contractual: (identify and justify)
Delineation of wetland boundaries from up to eighty four (84), 1 inch = 2400 feet,
9 inch by 9 inch airphotos on to 1 inch = 100 feet orthophotos to provide site
specific wetlands information. The contractor will also provide the information in
digitized form compatible with the Borough's computer mapping system.
The specific cost for this portion of the project is identified below:
A. Excess airphoto costs not covered by the Kodiak Island Borough
$1,816.00
B. Finalize Kodiak maps - 50 maps times $329.00 per sheet
C. Draft and Finalize:
1. Womens Bay 15
2. Swampy Acres 6
3. Salonie Creek 8
4. Three Sisters lakes
and Womens Bay Sawmill 3
32
32 maps times $484.00 per sheet
$16,450.00
$15,488.00
District Name: Kodiak Island Borouah
Page 4 of 4
SPECIAL PROJECT
D. Reduced orthophotos t" = 200' 84 maps times $67.00 per sheet
$5,628.00
E. 5 Complete sets of maps (paper copies) approx. 500.00
TOTAL COST
39,882.00
District Name: Kodiak Island Borough
GRANT BUDGET (tor RCMP funds only)
SPECIAL PROJECT - WETLANDS MAPPING
PERSONAL SERVICES $7,500.00
Nonstaftboard trav 0.00
Staff travel $2,600.00
TRAVEL (Totals)
$2,600.00
CONTRACTUAL
(Subowtiacm)
39,882.00
CONTRACTUAL
(PROFS)
CONTRACTUAL
(Office)
EQUIPMENT
SUPPLIES
INDIRECT/ADMINISTRATIVE
TOTAL (only include travel
total, not boxed area)
$49,982.00
CURRENT FY 91 GRANT
-25.000.00
TOTAL SUPPLEMENT REQUEST
24,982.00
ROUNDED TO:
$25,000.00
i STEVE COWPER, GOVERNOR
DEPT. OF COMMUNITY AND REGIONAL AFFAIRS
MUNICIPAL AND REGIONAL ASSISTANCE DIVISION
D 949 EAST 36TH AVENUE, SUITE 400
D P.O. BOX 348
D P.O. BOX 295
D 1514 CUSH MAN STREET, ROOM 210
ANCHORAGE, ALASKA 99508-4302
BETHEL, ALASKA 99559.0348
DILLINGHAM, ALASKA 99576-0041
FAIRBANKS, ALASKA 99701.6286
PHONE: (907) 561-8586
PHONE: (907) 543-3475
PHONE: (907) 842-5135
PHONE: (907) 452-7126
❑ P.O. BOX BH
YJ-/lO MILL BAY ROAD
❑ P.O. BOX 350
D P.O. BOX 41
JUNEAU, ALASKA 99811.2110
KODIAK, ALASKA 99615
KOTZEBUE, ALASKA 99752-0280
NOME, ALASKA 99762-0041
PHONE: (907) 465.4750
PHONE: (907) 486.5736
PHONE: (907) 442-3696
PHONE: (907) 443-5457
The Honorable Jerome Selby
Mayor of the Kodiak Island
710 Mill Bay Road
Kodiak, AK 99615
Dear Mayor Se y:;
August 20, 1990
Borough
RECEIVED
0 2 0 so
KODIAK ISLAND BOROUG':
MAYOR'S OFFICE
RE: KODIAK ISLAND BOROUGH - COASTAL MANAGEMENT PROGRAM
ACMP 2118174
Enclosed is a fully signed and executed copy of the Grant
Agreement for the above referenced project. This copy of the
Grant Agreement is to be kept in your file.
Be advised that the Department requires a resoluton from the
Borough to accept the grant funds prior to the release of any
grant funds. Please provide this office with a copy of the
adopted resolution at your earliest convenience.
Please note the above referenced Grant Agreement number. It
will be appreciated if you would use the Grant Agreement number
in all correspondance sent to the Department.
Should you have any questions, please do not hesitate to
contact me.
Sincerely,
Thomas Peterson
Regional Office Manager
THP/tp
Enclosure as stated
A
The Honorable Jerome
August 20, 1990
Page Two
Selby
cc: Linda Freed, Community Development Director, Kodiak Island
Borough
Sara Hunt, District Program Coordinator, Division of
Governmental Coordination
Sam Thomas, Division of Administrative Services
Nelda Warkentin, ACMP Grant Program Manager, Municipal &
Regional Assistance Division
Grant Agreement
�pAZtsENT OF Cntt
"`�0NA1.'"' State of Alaska
Department of Community and Regional Affairs
Municipal and Regional Assistance Division
�,t,SM
ma+
Alaska Coastal Management Program
Project Title
Grant Agreement Number
Kodiak Island Borough Coastal Management
2118174
Basis of State Authority to
Collocation Code
Contract AS 44.47.050
Grantee/ContactPerson
Department Contact Person:
Name
Name
Linda Preed
Tan Peterson
Title
Title
Colmninity Develounent Director
Kodiak Re Tonal Office
Street/P.O. Box
Street/P.O. Box
710 Mill BaV Road
710 Mill Bay Road
City Staate/Zip
K ik, AK 99615
City/State/Zip
Kodiak, AK 99615
Phone
Phone
486-5736
486-5736
AGREEMENT
The Alaska Department of Community and Regional Affairs, Municipal and Regional Assistance Division (hereinafter 'Department) and
Kodiak Islalnd Borough (hereinafter 'Grantee) agree as set forth herein.
Section I. The Department shall pay the Grantee for the performance of the project work under the terms outlined in this agreement.
The amount of the payment is based upon project expenses incurred which we authorized under this agreement. In no event shall
the payment exceed 46.100
Section II. The Grantee shall perform all of the work required by this agreement
Section III. The work to be performed under this agreement shall begin -TUIV 1. 1990 and shall be completed
no later than June 30, 1991
Section IV. The agreement consists of this page and the following:
ATTACHMENT A - Standard provisions APPENDICES:
Appendix A- Audit Regulations
ATTACHMENTB -Scope of Work
ATTACHMENT C -Payment Method Appendix B - Audit Compliance Supplement
AMENDMENTS - Any fully executed amendments to this agreement
Grantee
Department
Signature
Signature
Jercrne M. Selby, Mayor
Rutherford, Director
Printed NameTitle
ted N nd T' e
�c.tn..--r_._ -
Lt.
Date
O Z ?0
Date
This agreement take effect upon signatwe by the Department
ATTACHMENT A — STANDARD PROVISIONS Pae 2 of 4
The Grantee shall include the provisions of this E^c0 article in every
contract relating_ to this grant agreement and stall require the
inclusion of these provisions in every agreement entered into by any
of its contractors, so that those provisions will be binding upon
each contractor and subcontractor.
Article 6. Termination. The Certifying Officer, 'oy written notice
may terminate this grant agreement, in whole or in part, when it is
in the best interest of the State. The State is liable only for
payment in accordance with the provisions of this grant agreement for
services rendered before the effective date of termination.
Article 7. No Assignment or Delegation. The Grantee may not assign
or delegate this grant agreement, or any part of it, or any right to
any of the money to be paid under it, except with the written consent
of the Certifying Officer.
Article 8. No Additional Work or Material. No claim will be allowed
for services, not spec r_cally provided for in this grant agreement,
which are performed or furnished by the Grantee.
Article 9. Indeoendent Grantee. The Grantee and any agents and
employees of the Grantee act in an independent capacity and are not
officers or employees or agents of the State in the performance of
this grant agreement.
Article 10. Pavment of Taxes. As a condition of this grant
agreement, the Grantee shall pay all Federal, State and Local taxes
incurred by the Grantee and shall require their payment by any
contractor or any other persons in the performance of this grant
agreement.
Article 11. Workers' Compensation Insurance. The Grantee shall
provide and maintain workers' compensation insurance as required by
AS 23.30 for all employees engaged in work under this grant
agreement. The Grantee shall require any contractor to provide and
maintain workers compensation insurance for its employees as required
by AS 23.30.
Article 12. Insurance. The Grantee is responsible for obtaining any
necessary liability insurance.
Article 13. Current Prevailing pates of Waae and Employment
Preference. Certain grant projects are constrained by the provisions
of AS 36. PUBLIC CONTRACTS. To the extent that such provisions apply
to the project which is the subject of this grant agreement, the
Grantee shall comply with the law.
Article 14. Budget Flexibility. Notwithstanding the provisions of
Article 18, Attachment A, "Changes", the Grantee may revise the
project budget in Attachment B without a formal amendment to this
agreement. Such revisions are limited to a maximum of 10% of the
total amount of this agreement or $10,000, whichever is less over the
entire term of this agreement. Such budget revisions shall be
ATTACHMENT A — STANDARD PROVISIONS Paoe 4 of 4
1f the Grantee is a non-profit corporation that dissolves, the assets
and liabilities from the grant project are to be distributed
according to statutory law, AS 10.20.290 - 10.20.452.
Article 20. Site Control. If the grant project involves occupancy
and use of real property, the grantee shall acquire the legal right
to occupy and use such real property for the purposes of the grant,
and further that there is legal access to such property.
Article 21. Operation and Maintenance. Throughout the useful life
of the project, the Grantee shall be responsible for the operation
and maintenance of any facility, equipment, or other items acquired
under this grant.
Article 22. Assurance. The Grantee shall spend monies appropriated
under this grant only for the purposes specified in this grant
agreement.
Article 23. Remission. The Grantee shall return all unexpended
grant monies to the State within 90 days of the project completion.
Article 24. Reporting Requirements. The Grantee shall submit
progress reports to the Department according to the schedule
established in Attachment B of this grant agreement. The Department
shall provide forms and instructions necessary for the preparation
such reports.
Article 25. Right to Withhold Funds. The Department may withhold
payments under this grant agreement for any violation of the
Provisions of this grant agreement.
Article 26. Sovereign Immunity. If the Grantee is an entity which
possesses sovereign immunity, it is a requirement of this grant that
the Grantee irrevocably waive its sovereign immunity with respect to
State enforcement of this grant agreement. The waiver of sovereign
immunity, effected by a resolution of the entity's governing body, is
hereby incorporated into this grant agreement.
Article 27. Audit Requirements. The Grantee shall comply with the
audit requirements established by 02 AAC 45.010, set forth in
Appendix A of this grant agreement.
Article 28. Federal Requirements. For those grant projects
involving federal funds, the grantee shall comply with all applicable
federal laws, regulations and requirements, including but not limited
to: USOMB Circular A-87, Cost Principals for State and Local
Governments; USOMB Circular A-102, Uniform Requirements for
Assistance to State and Local Governments; USOMB Circular A-110,
Grants and Other Agreements with Institutions of Higher Education,
Hospitals, and other Non-profit Organizations; USOMB Circular A-122,
Cost Principals for Non-profit Organizations; USOMB Circular A-128,
Audits of State and Local Governments.
ATTACHMENT B -SCOPE OF WORK Page _1_of_Z
BACKGROUND/PURPOSE
The Kodiak Island Borough Coastal Management Program (KIBCMP)
has served as the basis for consistency review at the federal,
State, and local levels since 1984 when the program was placed
into effect.
In the FY 90 program year, the Borough adopted the final draft
of the Comprehensive Development and Capital Improvement Plan
for the City of Old Harbor and made it a part of the Borough's
Comprehensive Plan. The Borough continued consistency review
of federal, State, and local project applications and commented
on legislation that would impact the Alaska Coastal Management
Program (ACMP) and the KIBCMP. The Borough also initiated the
first phase of the Wetlands Mapping Project by identifying,
inventorying, and mapping wetlands in the Kodiak urban area.
The Borough will continue to implement the KIBCMP by conducting
consistency reviews of federal, State, and local project
applications through the zoning compliance and land use review
processes. The Borough will also continue to review
legislation having an impact on the ACMP and the KIBCMP. In
addition, the Borough will develop a set of orthophotos that
accurately locate the wetland areas identified during last
program year as a continuation of the Wetlands Mapping
Project. The Borough will also revise their KIBCMP boundary
map to correspond with the new jurisdictional boundaries
created by the March 4, 1989 annexation of a portion of the
Alaska Peninsula.
WORK PROGRAM
Work Tasks
The grantee shall complete the following:
TASK 1. Annual Progress Report: The Grantee shall submit an
annual progress report describing the district's activities and
accomplishments for the period of July 1, 1989 to June 30, 1990
to the Division of Governmental Coordination (DGC) by September
30, 1990. (This progress report is required under the Alaska
Administrative Code, 6 AAC 85.120 (b)).
Task 2. Quarterly Progress Reports: The Grantee shall submit
quarterly progress and financial reports to the Department as
required in Attachment C. The reports shall be prepared on the
form or in the same format provided by the Department. A copy
of the progress report shall be sent to the Division of
Governmental Coordination.
Wi
ATTACHMENT B—SCOPE OF WORK Page 2 of
Task 3. Coastal District Conference: The Grantee shall send
at least one representative, preferably the coastal district
coordinator, to at least one coastal district conferences
sponsored by the Division of Governmental Coordination:
Task 4. Consistency Reviews: The Grantee shall review and
comment on local, State, and federal coastal management related
permit activities, including project consistency reviews
coordinated by the State under 6 AAC 50. The number and nature
of comments shall be reported in the quarterly report
referenced in Task 2.
For project consistency reviews, if the Grantee has no comment,
the Grantee shall respond with a "no comment" written response
rather than not responding. If the Grantee has comments, the
comments shall be sent to the coordinating agency.
Task 5. ACMP Coordination: The Grantee shall respond to
questions and be the local coastal management contact.
Task 6. Comments to Agencies: The Grantee shall provide
comments to State and federal agencies on coastal management
related concerns. The number and nature of comments shall be
reported in the quarterly report referenced in Task 2.
Task 7. Review and Comment on Proposed Legislation: The
Grantee shall review and comment on federal and State
government proposed legislation impacting the KIBCMP.
ance Review of Zo
Applications: The Grantee shall review local zoning
compliance applications to ensure consistency with the KIBCMP.
Task y. KIBCMP Compliance Review of Planninq and Zonin
Commission Cases: The Grantee Shall review local
variance, exception, conditional use permit, and subdivision
applications as part of the Planning and Zoning Commission
review process to ensure consistency with the KIBCMP.
Task 10. Comprehensive Plan/Zoning Code Updates: The Grantee
shall continue work on updating the borough -wide and urban area
comprehensive plan, and zoning regulations. Updates will be
compatible with KIBCMP.
Task 11. KIBCMP Map Revision: The Grantee shall revise the
district boundary map for incorporation into the KIBCMP.
MENT B—SCOPE OF
Pape _ I of _ 7
Task 12. Wetlands Mapping Project: The Grantee shall produce
up to one hundred twenty (120) orthophotos of urban area
wetlands and work with the U.S. Corps of Engineers to evaluate
and rank the values and functions of the mapped inventoried
wetlands.
The Wetlands Mapping Project has been identified as a
significant improvement task in the FY 91 federal ACMP grant.
The Wetlands Mapping Project products have been identified as
benchmarkss to be submitted to the federal Office of Ocean and
Coastal Resource Management. Therefore, the Grantee shall
submit to the Division of Governmental Coordination three (3)
copies of the complete set of orthophotos identified in task 12.
Program Staffing
Performance and accomplishment of the work described in Tasks 1
through 12 will be the responsibility of the Director of the
Department of Community Development. In accomplishing the
tasks the Director will utilize staff assigned to the Community
Development and other Departments, and a subcontractor for the
development of the maps. The salaries of staff assigned to the
tasks will be partially funded by the grant during the
performance of the Agreement's Scope of Work.
Subcontracts shall be reviewed and approved by the Department
prior to the Grantee entering into a contract with the
subcontractor.
Schedule
Due Date
September 30, 1990
Task
Submit annual progress report
October 15, 1990 First quarterly progress and
financial reports
October 30, 1990 Draft wetland orthophoto map
overlays completed
November 30, 1990
January 15, 1991
April 15, 1991
2115M
KIBCMP Boundary map revision
Second quarterly progress and
financial reports
Third quarterly progress and
financial reports
ATTACHMENT B—SCOPE OF WORK Paps 4 or
Schedule (continued)
Due
Date
Task
June
30,
1991
Wetland orthophoto maps
complete
June
30,
1991
Consistency review of project
applications
June
30,
1991
Review and comment on
proposed legislation
June
30,
1991
KIBCMP compliance review of
zoning compliance
applications, comprehensive
plan and zoning ordinance
June
30,
1991
KIBCMP compliance review of
planning and zoning
commission cases
July
15,
1991
Fourth quarterly progress and
financial reports
211W
Products
B—SCOPE OF WORK Pays 5 of
Products from this Grant Agreement will include
- Annual progress report (Task 1)
- 4 Quarterly progress and financial reports (Task 2)
- Orthophoto Wetland Maps and copies (Task 12)
The quarterly progress and financial reports shall, at
a minimum, identify what has been accomplished for each
of the work tasks, the number of State and federal
permits rendered a no comment and the number of permits
commented upon, a summary of substantive permit
comments and discussion of any related concerns,
discusion of coastal management related travel and
meetings, any difficulties encountered by the Grantee
in meeting the terms of the Grant Agreement, whether an
amendment to the Grant Agreement is needed, and grant
expenditures.
3. The Grantee shall forward a copy of all significant
correspondence with subcontractors, State and federal
agencies, and other interested parties, to the
Department and the Division of Governmental
Coordination. This requirement may be modified by
mutual agreement between the Department, Division of
Governmental Coordination and the Grantee.
4. All products prepared by the Grantee shall be
consistent with relevant provisions of the Alaska
Coastal Management Program Standards and Guidelines.
5. All report, maps, and other documents completed as part
of this Grant Agreement, other than documents
exclusively for internal use within the Department,
shall carry the following notation on the front cover
or a title page (or in the case of maps, in the title
block):
"The preparation of this (report, map,
document, etc.) was financed in part by
funds from the Alaska Coastal Management
Program which is funded by the State of
Alaska and the Office of Ocean and Coastal
Resource Management, National Oceanic and
Atmospheric Administration, U. S. Department
of Commerce, administered by the Department
of Community and Regional Affairs, Municipal
and Regional Assistance Division."
211584
ENT 'S—SCOPE OF WORK Paas 6 or
6. The Division of Governmental Coordination reserves the
right to require any district or district subcontractor
to contact any party whose involvement is deemed
essential in the development of the district program.
7. Unless otherwise agreed upon by the Department and the
Grantee, all original work for products funded by this
grant shall be retained by the Grantee, including
original work prepared by contractors.
8. Twenty (20) copies of final published program products
shall be sent to the State Library, P. 0. Box G,
Juneau, AK 99811-0500.
9. Prior to publication, the Department shall review and
approve the camera ready copy of all publications
produced as part of this Agreement. The Division of
Governmental Coordination shall review and approve the
camera ready copy of public information documents,
concept approved draft and final coastal management
plan. This requirement may be modified by mutual
agreement between the Department, the Division of
Governmental Coordination, and the Grantee as
appropriate.
ATTACHMENT B—SCOPE OF WORK Paye 7 of
BUDGET
Income•
Federal 306/State General Fund $46,100
Expenditures:
Personal Services $27,600
Travel $ 4,500
Contractual (sub -contracts) $14,000
Printing
Consultant
Contractual (office) $ -0-
Equipment $ -0-
Commodities/Supplies $ -0-
Indirect/Administrative $ -0-
TOTAL $46,100
Budget Narrative:
The following identifies amounts associated with work
tasks. If the Grantee fails to perform the work task
satisfactorily (including being late), the amount listed
will be used by the Department to determine whether
reimbursement shall be made and the amount. Reimbursements
for work tasks not listed below may also be withheld if
performance is unsatisfactory.
Attendance at coastal district $ 1,000
conference (each)
Special project $25,000
The special project total is allocated as follows:
Personal Services $ 7,500
Travel $ 3,500
Contractual $14,000
(orthophoto maps)
7
ATTACHMENT C—PAYMENT METHOD Page 1 of 2 1
Article 1. Compensation, The Department agrees to pay the
Grantee a maximum of $46,100 for costs incurred under the
terms of this Agreement and for the satisfactory performance of
services described in this Grant Agreement.
Travel and per diem/expenses will be paid in accordance with
the established policy of the Grantee, but shall not exceed the
General Government Bargaining Unit State rate. Written
authority must be obtained from the Department for all
out -of -State travel.
Article 2. Method of Payment. Upon full execution of this
Grant Agreement, a State treasury warrant will be released
contingent upon the following:
- expenditures to cover previous disbursements have been shown,
and
- projected expenses are demonstrated, and
- receipt and acceptance of a current progress report (as
described in Attachment B), and
request for payment by the Grantee.
Grant funds shall be released quarterly to the Grantee on a cost
reimbursable basis. Upon full execution of this Grant Agreement,
and receipt and approval of quarterly progress and financial
reports, the Department shall issue payment to the Grantee for
costs incurred during the reporting period in accordance with this
Grant Agreement. In no case shall the total amount of payments
exceed $ 46,100 Under no circumstances shall the
Department release funds to the Grantee unless all required
reports are current.
The Grantee, if the Department concurs, may submit certified
billings to the Department rather than billings as described
above. A certified billing is a summary of expenditures to date
by line item budget categories (Personal Services, Travel,
Contractual, Equipment, Commodities, Indirect/Administrative).
This information is presented on a form provided by the Department
and certified by a responsible official of the Grantee, such as
the chief executive officer or chief financial officer, as to the
correctness of the billing and compliance with all applicable
grant terms and conditions.
A progress report is also required to be submitted with a
certified billing.
The Department or its representative may inspect the Grantee's
records at any time to ensure adequate documentation exists and
all expenditures have been made in compliance with terms of this
Grant Agreement.
ATTACHMENT C—PAYMENT METHOD Page 2 of 2_
Documentation of expenditures as described above need not be
submitted with any certified billing, but must be retained by
the Grantee.
Unless formally waived by the Department, 10 percent of the
total grant amount ($4.610 ) shall be withheld by the
Department and paid to the grantee when the services have
satisfactorily been completed, as determined by the Department
and a final progress and financial report has been received and
accepted by the Department.
It is expressly understood and agreed that in no event will the
total compensation paid by the Department, if any, exceed
$ 46,100 The Grantee shall submit the final progress and
financial report no later than 45 days after the grant
agreement ending date, as specified in Attachment B (Schedule).
Article 3. Termination of Agreement If funding from the
State or federal government is withdrawn, reduced or limited in
any way after the effective date of the grant and before the
completion of performance, the Department may terminate the
Grant Agreement. If the Department determines that it is in
the best interest of the State, it may renegotiate the terms of
the grant in accordance with the new funding limitations and
conditions. A termination under this article shall be
implemented under the same conditions as a termination under
Article 6 of Attachment A.
Register 95/
October, 1985
A - AUDIT R
Administration
2 AAC is amended by adding a new chapter to read:
CHAPTER 45. GRANT ADMINISTRATION.
Section
10. Audit Requirements
Page 1 of 4
2AAC 45.010
02 AAC 45.010. AUDIT REQUIREMENTS. (a) As part of the
financial information required under AS 37.05.030, a state agency
that enters into a financial assistance agreement to provide
financial assistance to an entity shall, in coordination with any
other state agencies providing financial assistance to that entity,
submit to the Department of Administration through the state
coordinating agency an audit of the recipient entity if that entity
is subject to audit under (b) of this section. The audit must be
conducted and submitted as described in this section. In order to
ensure compliance with this subsection, the audit requirements of
this section must be contained in any financial assistance agreement
entered into by a state agency.
(b) An entity that enters into an financial assistance
agreement, or agreements, with a cumulative total of
(1) $300,000 or more during a state fiscal year shall
submit to the state coordinating agency, within one year after the
end of the audit period, an annual audit report covering the audit
period; or
(2) at least $100,000 but less than $300,000 during each
of two consecutive state fiscal years shall submit to the state
coordinating agency
(A) a biennial audit report covering the audit
period, due within one year after the end of the audit period;
or
(B) if the recipient entity chooses, or the state
requests, an annual audit report covering the audit period, due
within one year after the end of the audit period.
(c) An audit required by this section must be conducted by an
independent auditor, according to the following audit standards:
(1) S
comptroller general of the
for Audit of Governmenta
Functions, 198 revision
United States; or
ns
(2) generally accepted auditing standards, as accepted
by the American Institute of Certified Public Accountants on
July 1, 1985, for the entity being audited.
APPENDIX A - AUDIT REGULATIONS page 3 of 4
Register 95/ 2AAC 45.010
October, 1985
recipient entity and the state agency responsible for the financial
assistance award agreement involved.
(i) A third party that receives financial assistance through a
recipient entity, in an amount described in (b) of this section, is
subject to the applicable requirements of the section. A recipient
entity that disburses $100,000 or more in state financial assistance
to a third party shall ensure that the third party complies with the
requirements of this section. That recipient entity shall also
ensure that appropriate corrective action is taken within six months
after a third party's noncompliance with an applicable state statute
or regulation, or financial assistance agreement, is disclosed.
(j) This section takes effect on August 1, 1985 for an entity
subject to audit under (b) (1) of this section and whose fiscal year
ends on or after June 30, 1986.
(k) This section takes effect on July 1, 1986 for an entity
subject to audit under (b) (2) of this section and whose fiscal year
ends on or after June 30, 1987.
(1) For purposes of this section, if an entity has not
identified its fiscal year, that entity's fiscal year is July 1
through June 30.
(m) For purposes of this section,
(1) "audit period" means
(A) for an annual audit under (b)(1) of this
section, the recipient entity's fiscal year in which the entity
entered into the financial assistance agreement or agreements;
(B) for a biennial audit under (b)(2)(A) of this
section, the recipient entity's two consecutive fiscal years in
which the entity entered into the financial assistance
agreement or agreements;
(C) for an annual audit under (b)(2)(B) of this
section, the recipient entity's fiscal year in which the entity
entered into the financial assistance agreement or agreements;
(2) "entity" does not include the University of Alaska
or any other state agency;
E APPERDIX B"
DEPARTMENT OF COMMUNITY AND REGIONAL AFFAIRS
ALASKA COASTAL MANAGEMENT PROGRAM
I. PROGRAM OBJECTIVES
The program provides grant funds to coastal resource
districts for research, planning, development, and
implementation of district coastal management programs.
II. PROGRAM PROCEDURES
Grants are awarded annually on a competitive basis to
coastal resource districts.
III. COMPLIANCE REQUIREMENTS AND SUGGESTED AUDIT PROCEDURES
The statutes and regulations for the Alaska Coastal
Management Programs relate primarily to standards and
requirements for coastal management plans and districts.
There are no specific statutes or regulations governing
the administration of the grant program. The compliance
requirements for the grants will be contained within the
individual grant agreements.
A. TYPES OF SERVICES ALLOWED AND UNALLOWED
Compliance Requirements
° Grants are made for research, planning,
developing, and implementing coastal management
programs. (AS 44.47.095)
° The grant agreement will specify the specific
activities and types of services the grant was
provided for.
Suqqested Audit Procedure
° Review the grant agreement, test financial and
related records to determine the purposes for
which the funds were expended.
B. ELIGIBILITY
The auditor is not expected to verify eligibility
for the receipt of the funds.
C. MATCHING, LEVEL OF EFFORT, AND/OR EARMARKING
REQUIREMENTS
Compliance Requirements
° The grant agreement will identify any matching,
level of effort, or earmarking requirements.
21-3 1/86
By:
Introduced:
Adopted:
KODIAK ISLAND BOROUGH
RESOLUTION NO. 90-41
Mayor Selby
08/02/90
08/02/90
A RESOLUTION ACCEPTING A STATE GRANT IN
THE AMOUNT OF $46,100 FOR COASTAL MANAGEMENT PLANNING
WHEREAS, the Kodiak Island Borough wishes to provide for
coastal management planning in the community; and
WHEREAS, the Kodiak Island Borough Community Development
Department submitted a grant application requesting continuing
funding assistance for implementation of the Kodiak Island Borough
Coastal Management Program; and
WHEREAS, the funding request has been approved by the
State of Alaska Department of Community and Regional Affairs, in
the amount of $46,100.00; and
WHEREAS, these funds will be used for the completion of
the wetland mapping project and for routine implementation of the
Kodiak Island Borough Coastal Management Program;
NOW, THEREFORE, BE IT RESOLVED by the Kodiak Island
Borough Assembly that the Mayor is hereby authorized to negotiate,
execute, and administer any and all documents and contracts
required to obtain the funds. The Mayor is further authorized to
manage the funds on behalf of the Borough, including the execution
of any subsequent amendments to the grant contract to allow for
adjustments to the project within the scope of services or tasks
specified in the grant.
Resolution No. 90-41
Page 1 of 2
PASSED AND APPROVED THIS 2nd DAY OF AUGUST, 1990.
KODIAK ISLAND BOROUGH
Bo ghh May�or
siding Officer
ATTEST:
i
Boro�!W Clerk U
Resolution No. 90-41
Page 2 of 2