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1991-44 Agreement For Professional Services For Solid Waste, R.W. Beck and AssociatesRECORDS RETENTION EXTENSION FORM The Manager and Department Directors can extend the retention period of a record in the records center and delay the disposal of a record for up to five years if there is a valid administrative purpose. Aimee Williams REQUESTED BY: narough Manager DATE:C%- LOCATION:_ CONTENT SUMMARY: ! Gv iC*s DEPARTMENT: Manager RECORDS SERIES: CSL -09— .� {oY PrAFe<8,'p-aL0 YEARS REQUESTED: S EXTENSION EXP. DATE: (Not to exceed 5 years) IDENTIFY THE REQUIRED BOROUGH ADMINISTRATIVE PURPOSE BELOW: fKis is needed For jhe Ncxf-411 e, vie, puk out an ( Dwe, ov1► y vine, e6erS I -)b y ears FILL OUT BELOW FOR ANY SUBSEQUENT REQUESTS (MUST be approved by the Manager and Clerk) REQUESTED BY: DATE: CONTENT SUMMARY: YEARS REQUESTED: (Not to exceed 5 years) LOCATION: DEPARTMENT: Select One RECORDS SERIES: EXTENSION EXP. DATE: IDENTIFY THE REQUIRED BOROUGH ADMINISTRATIVE PURPOSE BELOW: APPROVED BY: IInn.. 1 ill i w.'',aQtiylyj' z MANAGER - The Records Management Code can be found here. Rev. 07/25/2024 CLERK CONTRACT TRANSMITTAL FORM RETENTION SCHEDULE: CL-09 CONTRACTS Records related to obligations under contracts, leases, and other agreements between the borough and outside parties, successful bids, and proposals. Each department maintains the file while the contract is active. once inactive, retain procurements for another 4 years and retain contracts, leases, or agreements involving real property for another 11 years. DEPARTMENT: Manager's Office CONTRACT NO.: FY1991-44 CONTRACT TITLE: CONTACT PERSON: Aimee Williams Agreement for Professional Services for Solid Waste VENDOR OR SERVICE PROVIDER: Administrative contracts are contracts approved by the manager within the spending authority allowed by code. Assembly approved contracts are beyond the manager's spending authority and require approval by the Assembly during a meeting. APPROVED BY: MANAGERO ASSEMBLY O DATE OF APPROVAL: TYPE OF CONTRACT: Select Type EXTENSION OPTIONS: N/A EXPIRATION DATE PURGE DATE FOR PROCUREMENT (Exp. + 4 yrs): OR PURGE DATE FOR INVOLVING REAL PROPERTY (Exp. +11 yrs) If there's no expiration date, give the process on how or when this record should be purged or flagged for review. FILL OUT BELOW IF THE RECORD AMENDS, EXTENDS, OR IS A CHANGE ORDER TO A CONTRACT CATEGORY: Amendment APPROVED BY: MANAGER O TYPE OF CONTRACT: Select Type EXTENSION OPTIONS: EXPIRATION DATE: 12/31/92 !ASSEMBLY O DATE OF APPROVAL: PURGE DATE FOR PROCUREMENT (Exp. + 4 yrs): 12/31/2029 OR PURGE DATE FOR INVOLVING REAL PROPERTY (Exp. +11 yrs): If there's no expiration date, give the process on how or when this record should be purged or flagged for review. These types of contracts are only done every seven to ten years. They hold valuable lessons learned. Please extend the destruction date. \\dove\borough\CL\U - RECORDS\FORMS\contract transmittal form NJ.docx Rev. 12/23 KODIAK ISLAND BOROUGH 'AMENDMENT t3 TO AGREEMENT FOR PROFESSIONAL SERVICES THE AGREEMENT BETWEEN THE KODIAK ISLAND BOROUGH AND R. W. BECK AND ASSOCIATES IS HEREBY AMENDED AND EFFECTIVE THE LAST DATE EXECUTED BY ITS PARTIES. AMENDMENT NO. AGREEMENT N11.C91-044 PROJECT No. 430-616 HEREAFTER THE CONTRACTING AGENCY, , HEREAFTER THE CONTRACTOR, CHANGES TO CONDITIONS OR SERVICES: Expand the current service contract between Kodiak Island Borough and R. W. Beck and Associates to include the following extra's: 1. Design and manage the KIB Spring solid waste sort, Season II THE FOLLOaING ATTACHMENTS TO THIS AMENFIEIIT ARE INCORPORATED HERE10: ATTACH"?PNT H0. TITLE DATE 1 Spring Solid Waste Sort 5/21/92 July 1, 1980 NO. PAGES 3 CHANGES TO COMPENSATION: METHOD(S) OF PAYMENT CURRENT AMOUNT(S) THRU AMENDMENT $ 17,000 'l A AMOUNT(S) FOR THIS AMENDMENT $ 7,200 REVISED AMOUNT(S) s 24,200 TOTALS $ 17,000 s 7,200 S 24,200 MAXIMUM APOUNT PAYABLE TO THE CONTRACTOR FOR ALL SERVICES PERFORMED UNDER THE AGREEMENT, REVISED TO INCLUDE THIS AMENDMENT, SHALL NOT EXCEED TWENTY—FOUR THOUSAND TWO HUNDRED — — — — — — — — — DOLLARS($ 24,200.00 ) ALL OTHER PROVISIONS OF THE ORIGINAL AGREEMENT REMAIN IN FORCE. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENDMENT. (SIGNATURES MUST BE AFFIXED IN ACCORDANCE WITH CONTRACTING AGENCY PROCEDURES.) CONTRACTOR: / // n / / CORPORATE SEAL SIGNATURE: TYPED NAME: TITLE: TYPED NAME: TITLE: CONTRACTING AGENCY: CERTIFYING OFFICER'S S TYPED NAME: TITLE: CERTIFYING OFFICER'S TYPED NAME: TITLE: DATE: DATE: J/O M16 OP=/GE pn DATE: ✓UDIG111=4 10•:1 rRUI'I R.W. DD�n a n uO . IU AND ASSOCL4M Denver National Bank SuiWinq, Suit, I90o a 11 Z5 Sevn"tm,th Stre,t (kn.cr, GJutwJu i?020Z•2615 USATekph,ne (303) Z94.SZW Fax (30.5) 297-2811 CC-1565-AAl—AA Mr. Robert Trousil Engineering/Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak, alaska 99615-6398 Sub3ect: SMina, Solid Wil-s-te Sort Dear Bob: Thanks for the call yesterday. It is really enthused about continuing the solid waste composition data to make positive gains in managing your solid waste. May 21, 1992 exciting that you are program and using the Attached is an estimate for designing and managing to sort. M 9 9 g g your spring solid 1 design thh��s9pt on��sune 17 and and arriconduct thve in e sortinon g on Juneo9June e 22 WsJyunenS. This period of time would fit well with your and my original schedule, a our second sort was to estimate the effects of construction activity, the salmon and sport fishing season, the tourist season and the cleanup season. Also, this sort would cover what you called the "transfer" season of coast guard personnel moving in and out. The attached estimate includes time for planning the sort on June 17 and 18. As I see it, your time expenditure prior to my arrival would include efforts, arrangement Contact with for lab, ers, andlers to form making�sure of my upcoming eeinthelanning proper equipment. However, to the extent that sorting supplies are available proper nothe KIS, I could pick them up for us on ,lune 17 and 18. I to the sorting early on Some addition I would s like torSpend � some u time that visiting withinishSafeway, Krafts and Coast Guard personnel (and others as appropriate) to obtain a better feel for how you could increase your recycling efforts. Also, I will work which wishsohcriticalito the solild to wastekcharactersure ization effort �ng volume data, Another issue would season like ito discuss with you, after we have a completed ithe versus a four—season sort. It appears to me that if we obtain three—season sufficient data during the upcoming sort, we may not need a fall sort. Given your time constraints, I would rather see you concentrate on a "doable and practical" Bn..ron, MA A Wumin", NE u rh.h n. CO ■ IrdkM,uli.. IN ■ Minm+tvlix, MN N,a.itk. TN - O.I.mi,.. M-P"I", AZ 0 �-"rntu, CA • SmN, WA ✓JD/G1/17 10•D: n11 .. ----------- - Mr. Robert Trousil —2— ' May 21, 1992 k three—season sort than a possibly "overwhelming" four—season sort. Also, while I propose being at Kodiak for a number of days, I would like to have some detailed discussions with you on where we should go in the study once we have finished the sorting study. If you are closer to installing your scale, such discussions would be especially appropriate. Bob, I hope this proposal is acceptable. If you give us the go—ahead, I do have those days in June available. I'm very excited about the prospect of working with you. Please let me know as soon as possible on you decision so that I can make appropriate flight and lodqing arrangwnents_ Sincerely, R. W. BECK AND ASSOCIATES Harvey Wtrand HNBcpab Principal Engineer (pb/3491) Attachment cc: Mike Hubbard 05i21/199d 1b:b2 FKUM K.W. dtl. x, Ht3 Uuu- U 1=Urv00»ro r.wr 1 1 1 1 9 KODIAK ISLAND BOROUGH PROPOSED SOLID WASTE SORT PROGRAM SEASON II: SPRING Labor Costs ReoTime Cost P¢j Total MJrent Houri� Cost Travel Time 8 hours $ 95.00 $ 760.00 Sort Design 16 hours 95.00 1,520.00 sort Supervision 40 hours - 95..00 _3,800.00 Totals 64 hours $ 95.00 $ 6,080.00 Expenses:(2) Airfare (3) S 400.00 Lodging: 9 days at $50 per night (4) 450.00 Food- 9 days at $30 per day 270.00 Total Expenses $ 1,120.00 TOTAL ESTIMATED COST SS 7"2t aa (1) This hourly rate assumes the services of Harvey Bertrand and includes Overhead, fringe benefits, and a 2.4 multiplier. (2) This estimate assumes that the KIB can provide a borough truck for Harvey Bertrdnd's travel during his stay. (3) The air rare is basso on the schedule as shown in the cover letter and the assumption that KIB would cover only the flight from Seattle to Kodiak and back, due to Harvey Bertrand's coincident travel to Seattle from Denver for other purposes. (4) Assuming lodging is available at Willie and Betty Heinrick's B&B, RAE CK TOTRL P.04 .rOD.IAK ISLAND BOROUGk AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THE AGREEMENT BETWEEN THE Kodiak Island Borough AND R. W. Beck and Associates, Inc. IS HEREBY AMENDED AND EFFECTIVE THE LAST DATE EXECUTED BY ITS PARTIES. AMENDMENT NO. 001 AGREEMENT NO. C 9/ -0 DIY PROJECT NO. poOfS l HEREAFTER THE CONTRACTING AGENCY, , HEREAFTER THE CONTRACTOR, CHANGES TO CONDITIONS OR SERVICES: This a no cost contract amendment. Referencing the document contained in the Agreement for Engineering Services, entitled "Kodiak Island Borough Proposal Document, Waste Characterization Study, September 1991", the first paragraph of Section IX, Part A.3. should be replaced with the following: Limitation of Liability The total aggregate liability of the Consultant to the Client for any and all claims, whether caused by negligence, errors, omissions, strict liability, breach of contract or contribution or indemnity claims based on third party claims, shall not exceed the total compensation received by Consultant under this Agreement or $150,000, whichever is less. The second paragraph of Section IX, Part A.3. remains intact. THE FOLLOWING ATTACHMENTS TO THIS AMENDIIEIIT ARE INCORPORATED HEREIN: ATTACHMENT 110. TITLE No Attachments July 1, lvbu DATE NO. PAGES CHANGES TO COMPENSATION: CURRENT AMOUNT(S) METHOD(S) OF PAYMENT THRU AMENDMENT f No Compensation Changes 17,000 AMDUNT(S) FOR THIS AMENDMENT f REVISED AMOUNT(S) $ 17,000 TOTALS $ 17,000.00 f -0- f 17,000.00 MAXIMUM ANJUNT PAYABLE TO THE CONTRACTOR FOR ALL SERVICES PERFORMED UNDER THE AGREEMENT, REVISED TO INCLUDE THIS AMENDMENT, SHALL NOT EXCEED Seventeen thousand and no _________ ------ _________ DOLLARS ($ 17, 000.00 ), ALL OTHER PROVISIONS OF THE ORIGINAL AGREEMENT REMAIN IN FORCE. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENMIENT. (SIGNATURES MUST BE AFFIXED IN ACCORDANCE WITH CONTRACTING AGENCY PROCEDURES.) CONTRACTOR: CORPORATE SEAL SIGNATURE: TYPED NAME: TITLE: JYLe�,'T,t-� TYPED NAME: TITLE: CONTRACTING AGENCY: /2- DATE: L DATE: HyYi#I CERTIFYING OFFICER'S SIGNATURES) i� ' TYPED NAME: p TITLE: CERTIFYING OFFICER'S TYPED NAME: TITLE: /P���w... 9<,9sK� 9 3 DATE: LG Cv-0q� AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT made this 25th day of November, 1991, by and between the Kodiak Island Borough and R. W. Beck and Associates,hereinafter called the Engineer. W I T N E S S E T H: That the Kodiak Island Borough and Engineer for the consideration hereinafter recited agree as follows: 1. Project The Engineer agrees to and performs all services as necessary for the professional completion of the project which shall be defined by the "Scope of Work" attached hereto as Exhibit "A", and the Engineer's Proposal, dated October 31, 1991, titled "Solid Waste Characterization Study" and any additional specifications and addenda thereto which are signed by the parties or incorporated herein as part of this Agreement, which documents are heerinafter referred to as the Contract Documents. The services provided shall be of professional quality, to the satisfaction of the Project Manager. 2. Job Commencement and Performance. (a) The Engineer shall commence work on this project on the 7th day of January, 1992. The start-up date may be changed for good cause. (b) The Engineer shall have substantially completed this project on or before the 31st day of December, 1992, which may be extended for good cause. 3. Project Manager. The project manager shall be the Director of the Engineering and Facilities Department of Kodiak Island Borough. 4. Compensation. The Kodiak Island Borough agrees to pay to the Engineer as compensation for services: Kodiak Island Borough Solid Waste Characterization Study $17,000 5. Payment. Payment shall be made at monthly intervals subject to receipt by the Kodiak Island Borough of invoices for payment from the Engineer specifying that he has performed the services and is entitled to the amount requested under the terms of this Agreement. The monthly payments due shall be equal to the percentage of services completed, or the hours expended, plus reimbursable expenses, as of the date of the request. The Engineer shall prepare monthly invoices and progress reports which clearly indicate the progress to date and the amount of compensation due in association with each task specified in the Engineer's proposal. Kodiak Island Borough: 710 Mill Bay Road Kodiak, AK 99615-6398 By: J ome M. Selby, r ATTEST: (;Alk �2 v--. it Donna Smi , Clerk i i n f Engineer: R. W. Beck & Associates,)'�' 2522 Arctic Blvd., Ste. 210 Anchorage, AK 99503-2516 By: `)tom r �. 4// --(- its: bite a,r-, Az -Ac -u rn' -'or s EXHIBIT A PROPOSAL DOCUMENT SOLID WASTE CHARACTERIZATION STUDY prepared by: KODIAK ISLAND BOROUGH ENGINEERING/FACILITIES DEPARTMENT SEPTEMBER, 1991 ADDENDA NO. 2 KODIAK ISLAND BOROUGH ENGINEERING/FACILITIES DEPARTMENT OCTOBER, 1991 PROPOSAL DOCUMENT: SOLID WASTE CHARACTERIZATION STUDY KODIAK ISLAND BOROUGH KODIAK, ALASKA These Addenda dated October 11, 1991 are to be incorporated in the Proposal Document, Solid Waste Characterization Study for the Kodiak Island Borough Engineering/Facilities Department, September, 1991. These Addenda include additional information to assist those firms which the Kodiak Island Borough has formally requested a proposal submission for solid waste characterization. This information is as follows: 1. Project start up date: January 1, 1992 2. Project finish date: December 31, 1992 3. Estimated available funding for contract: $17,000 4. The Kodiak Island Borough may request live interviews with the contractor. Interviews, should they occur, would be conducted in Anchorage. Interviewing facilities would be provided by the Kodiak Island Borough. Kodiak Island Borough i� ADDENDA NO. 1 KODIAK ISLAND BOROUGH ENGINEERING/FACILITIES DEPARTMENT SEPTEMBER, 1991 PROPOSAL DOCUMENT: SOLID WASTE CHARACTERIZATION STUDY KODIAK ISLAND BOROUGH KODIAK, ALASKA These Addenda dated September 20, 1991 are to be incorporated in the Proposal Document, Solid Waste Characterization Study for the Kodiak Island Borough Engineering/Facilities Department, September, 1991. Modifications to the original documents have been printed in bold. Deletions have [braeleets-enel-eberstri7�esJ. These Addenda correct Part VIII. "Proposal Submission and Selection Process" of the proposal document. The following date which proposals must be received is CORRECTED as follows: "VIII. PROPOSAL AND SELECTION PROCESS The proposal must be received by the Kodiak Island Borough by 5:00 P.M. (LOCAL TIME), October [1] 31, 1991." We appoligise for any inconvenience this may have caused. KODIAK ISLAND BOROUGH FORMAL PROPOSAL DOCUMENT WASTE STREAM CHARACTERIZATION STUDY SEPTEMBER, 1991 TABLE OF CONTENTS SECTION TITLE PAGE I. PROJECT SCOPE AND PURPOSE/PROPOSAL ELEMENTS. . 1 II. OTHER REQUIRED CONTENTS OF PROPOSAL . . . . . 2 III. PROJECT TERM . . . . . . . . . . . . . . . . . 2 IV. BACKGROUND INFORMATION EXISTING SOLID WASTE MANAGEMENT SYSTEM . . . . 2 V. STUDY UNIT . . . . . . . . . . . . . . . . . . 3 VI. PROJECT ASSISTANCE/COOPERATIVE STUDY . . . . . 4 VII. DELIVERABLES . . . . . . . . . . . . . . . . . 5 VIII. PROPOSAL SUBMISSION AND SELECTION PROCESS . . 5 IX. INSURANCE REQUIREMENTS . . . . . . . . . . . . 7 n r) 11 KODIAK ISLAND BOROUGH FORMAL PROPOSAL DOCUMENT WASTE STREAM CHARACTERIZATION STUDY SEPTEMBER, 1991 I. PROJECT SCOPE AND PURPOSE/PROPOSAL ELEMENTS Work to develop a comprehensive solid waste management plan. is currently being conducted by the Kodiak Island Borough (KIB) Engineering/Facilities Department. The overall management plan includes a study of the solid waste stream. Results from this waste stream characterization study will be used to form a factual base for decision making regarding the future management of solid waste materials. The Kodiak Island Borough is seeking assistance to conduct a WASTE CHARACTERIZATION STUDY in Kodiak, Alaska. The elements of this study are: a. cooperative study effort: contractor will utilize KIB staff to conduct field studies, for data collection and reduction and for assistance with final report preparation. b. protocol development: develop field protocol to characterize the solid waste stream. C. data base selection: assist KIB staff in selecting a suitable PC based database system which will allow tracking of appropriate solid waste data. d, data collection: with assistance from KIB staff, collect specific waste stream data: identify types, quantities, sources, condition and seasonality of wastes generated in the Kodiak urban area road system. e. characterize solid waste: identify character and determine waste generation rates for the following solid waste sub -streams: 1. city and borough residential 2. commercial 3. self -haul commercial/residential 4. MARPOL/fishing vessel 5. USCG Support Center 2 KODIAK ISLAND BOROUGH PROPOSAL DOCUMENT WASTE STREAM CHARACTERIZATION STUDY II. OTHER REQUIRED CONTENTS OF PROPOSAL In addition to those project elememts presented in Section I above, you are requested to submit a proposal that includes the following elements: 1. A letter of interest showing your experience with similar projects and discussing your firm's ability to perform the work. 2. Statement of experience covering the background of your firm. 3. Resume' profile for each professional who will contribute work on this project. 4. References, including current contracts, addresses and telephone numbers. 5. A description of your management structure and the names of your project manager III. PROJECT TERM Due to the need to acquire seasonal data, data collection should cover a period of approximately one year once the study is initiated. A suite of field studies once every month may be considered statistically adequate. KIB staff must be directly involved with field work, therefore, the presence of the contractor to conduct field work for each month of the study year is not necessary. Studies and associated project activities should commence December 1, 1991. IV. BACKGROUND INFORMATION EXISTING SOLID WASTE MANAGEMENT SYSTEM The existing solid waste management system involves collection of solid waste along the Kodiak urban area road system with processing and disposal at the Monashka Bay landfill, mile 6 Monashka Bay Road. A baler facility is located at the site and waste is delivered by 2 commercial haulers. Self -haulers also deliver garbage to the baler for processing and disposal. C! KODIAK ISLAND BOROUGH PROPOSAL DOCUMENT WASTE STREAM CHARACTERIZATION STUDY The seasonal nature of fishing dominates the activity of the community. The majority of the work force is transient with a large turnover in every segment. Large numbers of young single men and women come to Kodiak annually to fish or work in the canneries; many are family units. Fishing and seafood processing (32.3t), civilian government (18.5%) and military employment make up the majority of the persons employed in the area. Significant waste producing industries are the fisheries, the USCG station, civilian government, and construction. VI. PROJECT ASSISTANCE/COOPERATIVE STUDY KIB will provide staff assistance to the contractor. In addition, KIB will provide existing solid waste information to the contractor during the project term. This information includes, but is not limited to, the following: 1. a history of estimated solid waste stream volumes as produced by the city residential, borough residential, U.S. Coast Guard and commercial sectors. 2. historical amounts of waste received at the baler/landfill facility. 3. other studies regarding waste characterization (USCG waste study: report release pending) This study will be a cooperative effort between the KIB staff and the contractor. KIB staff should be utilized by the contractor to conduct field studies, for data collection and reduction and for assistance with final report preparation. KODIAK ISLAND BOROUGH PROPOSAL DOCUMENT WASTE STREAM CHARACTERIZATION STUDY Residential door-to-door pick-up service is available within the Kodiak city limits. In addition to the door-to-door service, twenty dumpsters are distributed throughout the city for the collection of residential garbage. Dumpsters are also provided by the City of Kodiak in the harbor area to meet the Federal MARPOL requirements. Approximately forty dumpsters are provided for the collection of residential wastes along the road system outside of the city limits. These dumpsters are intended to collect waste which is generated by borough residents only. Solid waste collected from the commercial sector residing in the city and borough utilize approximately 260 dumpsters. These dumpsters are rented by businesses from the collection contractor. The total number of dumpsters currently in use by the city, borough and commercial sectors is estimated to be 330. The average dumpster capacity is five cubic yards. Over 8,000 tons of waste is processed annually at the landfill/baler and consumes nearly 1 acre of balefill area per year. V. STUDY UNIT The planning unit for the proposed project is the Kodiak urban area road system including the City of Kodiak, Service District No. 1, Chiniak, Pasagshak, Womens Bay, USCG station, and Monashka Bay. The area encompasses approximately 70 miles of road including 13 township and ranges of approximately 500 square miles total. The majority of the Kodiak urban area road system population (13,866) is concentrated in the City of Kodiak, where approximately 433 of the total population lives. Approximately 183 of the area population resides on the USCG station, 6.5 miles southwest of the City of Kodiak; and 27% of the civilian population live outside the Kodiak city limits along the road system. The remainder of the population live in remote areas accessible only by air or boat. 11 11 5 KODIAK ISLAND BOROUGH PROPOSAL DOCUMENT WASTE STREAM CHARACTERIZATION STUDY VII. DELIVERABLES The contractor will submit a report describing the following: 1. recommendations for database selection 2. solid waste stream composition: a. type of waste materials encountered b. quantities of solid waste c. source of waste materials encountered d. general condition of wastes and e. seasonal variations in the waste stream 3. determine waste generation rates for the following solid waste sub -streams: a. city and borough residential b. commercial c. self -haul commercial/residential d. MARPOL/fishing vessel e. USCG support center VIII. PROPOSAL AND SELECTION PROCESS The proposal must be received by the Kodiak Island Borough by 5:00 P.M. (LOCAL TIME), October 1, 1991. Send proposals in sealed envelopes marked: Kodiak Island Borough Engineering/Facilities Department it 710 Mill Bay Road Kodiak, AK 99615 "SOLID WASTE CHARACTERIZATION STUDY" Upon receipt and review of proposals, the Kodiak Island Borough Engineering/Facilities Department will recommend a qualified contractor to the Kodiak Island Borough Assembly at their November 7 regular meeting. The recommendation will be largely based on the evaluation criteria presented on the following page. 6 KODIAK ISLAND BOROUGH PROPOSAL DOCUMENT WASTE STREAM CHARACTERIZATION STUDY Evaluation Criteria Each of the following will be scored from 0 to 10. (NOTE: RATING X WEIGHTED PERCENTAGE = SCORE) 1. Does this team have the experience necessary to conduct solid waste characterization studies? . . . . . . . _x_�=_ 2. Adequacy of the approach to the project including cost control measures. . . . . . . . . . . . —x- 3. Overall qualifications of the team. _x_$=_ 4. Addressed all items requested in the Request for Proposal Document: a. protocol development . . . . . . . _x_%= b. database selection . . . . . . . . _x_�=_ c. data collection . . . . . . . . . _x_�=_ d. identify character of solid waste . . . . . . . . . . . _x_g=_ e. letter of interest, resume' profiles, references . . . . . . . _x_%=. f. deliverables . . . . . . . . . . . _x_%=, g. cooperative study effort . . . . . _x_%= 5. Total anticipated cost to conduct the study . . . . . . . . . . . . . . . _x_%= TOTAL SCORE . . . . . . . . 7 KODIAK ISLAND BOROUGH PROPOSAL DOCUMENT WASTE STREAM CHARACTERIZATION STUDY IX. INSURANCE REQUIREMENTS A. The following language refers to the Consultant as Contractor and Subconsultant as Subcontractor. The Contractor shall not commence work under this contract until he has obtained all the insurance required under this Article and such insurance has been approved by the Kodiak Island Borough, nor shall the Contractor allow any Subcontractor to commence work on his subcontract until the insurance required has been so obtained. The Contractor shall maintain such insurance as will protect him from claims under Workmen's Compensation Acts and other employee benefits acts for damages because of bodily injury, including death, to his employees and all others for damages to property, any or all of which may arise out of the result from the Contractor's operations under the Contract whether such operations be by himself or by any Subcontractor or anyone directly or indirectly employed by either of them. Evidence of the following insurance policies will be furnished to the Kodiak Island Borough prior to award of the Contract. 1. Workmens Compensation. The Contractor shall procure and maintain, during the life of this Contract, Workmens Compensation Insurance as required by applicable State Law for all his employees to be engaged in the work. In case of subcontracted work, the Subcontractor shall provide Workmens Compensation Insurance for all of his employees engaged in the work. 2. Contractors Liability. a. All Contractors and Subcontractors shall procure and maintain, during the life of this Contract, Public Liability Insurance and Contractual Liability. The Minimum Acceptable limits of combined single limit coverage shall be in the amount not less than $1,000,000.00. 4 I 11 -3 KODIAK ISLAND BOROUGH PROPOSAL DOCUMENT WASTE STREAM CHARACTERIZATION STUDY b. vehicle and Automobile Liability and Property Damage Insurance: Limits, coverage to be in the same amounts specified in paragraph 2a, above. C. Subcontractor's Public Liability and Property Damage Insurance: the Subcontractors shall ensure the activities of their employees in type and amounts as specified in paragraphs 2a and 2b above. 3. Professional Liability. The Contractor, at his own cost and expense, shall effect and maintain at all times, during the life of the contract, a good and sufficient professional liability insurance policy of not less than $1,000,000.00, protecting the Contractor against claims of the Kodiak Island Borough for negligence, errors, mistakes, or omissions in the performance of the services to be performed and furnished by the Contractor. Nothing herein contained shall in any manner create any liability against the Kodiak Island Borough on behalf of any claim for labor, services, or materials , and nothing herein contained shall affect the liability of the Contractor or his sureties to the Kodiak Island Borough or to any workmen or materialmen upon bond given in connection with this Contract. B. The Contractor shall furnish certificates issued to the Kodiak Island Borough showing the type, amount, effective date, and dates of expiration of policies. Such certificates shall contain substantially the following statement: 'The insurance covered by this certificate will not be cancelled or materially altered except after thirty (30) days written notice has been received by the Kodiak Island Boroughs' KODIAK ISLAND BOROUGH REQUEST FOR QUALIFICATIONS The Kodiak Island Borough is soliciting qualifications from interested firms to provide professional assistance in conducting a WASTE STREAM CHARACTERIZATION STUDY of Kodiak, Alaska and vicinity. Work to develop a comprehensive solid waste management plan is currently being conducted by the Kodiak Island Borough Engineering and Facilities Department. Results from this waste stream characterization study will be used to form a factual base for decision making regarding the future management of solid waste materials. The project will consist of developing protocol to characterize Kodiak's solid waste stream, assist the Kodiak Island Borough staff in selecting a suitable PC based database system and assist Kodiak Island Borough staff in collecting specific waste stream data. Interested firms should submit their qualifications to: Engineering/Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615-6398 Telephone: (907) 486-5736 Ext 1334 Fax: (907) 486-2886 Qualifications will be received until 5:00 P.M. (local time), October 3, 1991. Qualified firms will be asked to prepare a formal proposal for evaluation and selection for performance of work. Publish: Kodiak Daily Mirror, Anchorage Times, Anchorage Daily News, September 13, 17, 24 RWBECK 2522 Arctic Boulevard, Suite 210 ■ Anchorage, Alaska 99503.251.6 ■ USA Telephone (907) 272.6225 ■ Fax (907) 276.1751 1111 �' L. Members of the Selection Committee Engineering/Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615-6398 aRe: Waste Stream Characterization Study Dear Members of the Selection Committee: October 25,1991 The Kodiak Island Borough (IIB) Engineering/Facilities Departmenthas wisely chosen to conduct a study in order to characterize its solid waste stream. This study has been conceptualized by the Department to produce meaningful data on the characteristics of the Island's current waste stream, and to put systems in place to enable continued characterization and study of the Island's changing future waste stream. Information from this effort will allow the KIB to improve existing as well as to design and implement new solid waste management programs which are best -suited to the unique features of waste generation and disposal on Kodiak Island. R. W. Beck and Associates is pleased to submit our proposal to provide assistance to the KIB staff for conducting the waste stream characterization study. This proposal builds on our statement of qualifications which was submitted to the KIB on October 1, 1991, and provides detailed descriptions of our relevant project experience, our ability to perform this work, background information on R. W. Beck, and resumes for project staff. Included in this submittal are a detailed scope of work, statement of understanding, budget, schedule, management structure and references. We invite you to review the attached proposal. We are confidant that R. W. Beck and Associates is best qualified to provide the KIB with the necessary assistance and guidance to meet its objectives of obtaining meaningful waste stream characterization data. Briefly, we bring you the following strengths: Experienced, knowledgeable staff. Mr. Harvey Bertrand, the Project Manager, has conducted a dozen hands-on waste characterization analyses, and has an in-depth understanding of all aspects of this field — including protocol development, actual sorting procedures, safety measures, data collection, and analysis methodologies, software/database selection and design, and appropriate use and interpretation of waste characterization data. Mr. Mike Hubbard, Director of Alaska Operations for R. W. Beck is the Assistant Project Manager, and will provide project coordination from our Anchorage office. Mr. Pete Grogan, Partner -in -Charge, is the firms Director of Materials Recovery and has a broad understanding of project management as well as waste management programs, particularly recycling and materials markets. Austin. TX ■ Boston, MA ■ Columbus. NE • Denver, CO ■ Indianapolis, IN • Irvine. CA ■ Minneapolis. MN Nashville, TN • Orlando, FL ■ Phoenix, A2 ■ Sacramento. CA • San Jose, CA a Seatde, WA Engineering/Facilities Departtnezit Kodiak Island Borough Page 2 ■ Ability to work as a team. We are experienced in working together with our clients to form a cooperative team for successful project execution. Mr. Bertrand has trained the staff of our municipal clients in carrying out field sorts of waste and in analyzing the resultant data. We have simple and effective communication tools in place to ensure understanding and cooperation among team members — be they KIB or Beck staff. ■ Ability to produce useful data. We stress in all our projects the importance of producing reports which are not just "shelf studies, but living documents that are useful tools for decision-making and project implementation. The report provided as a deliverable for this project will not only describe the information required in the RFP, but we are proposing will serve as a manual or guide for the KIB staff to continue characterizing its solid waste into the future. R. W. Beck is currently producing "how-to" manuals on conducting waste characterization analyses for two separate municipal clients; these are scheduled to be complete by January of 1992 and can serve as a basis for the design of KodiaKs manual. After reviewing our proposal, we hope that you will conclude that R. W. Beck and Associates is most qualified to help meet your goals. We are pleased to add that our Anchorage office is available for project prosecution. We would be happy to provide any additional information you may require. Please call Mr. Hubbard at the above number, or Mr. Bertrand at 303-299-5222in Denver. We look forward to working with you on this project. Very truly yours, R. W. BECK AND ASSOCIATES Michael Hubbard, P.E. Director of Alaska Operations �C& 61e6A4^, Pete Grogan Partner -in -Charge and Director of Materials Recovery Attachments CC0054/mb �,,.,.,„,A., mhn%E■ CO R.W. BECK N ..pn ii.„ti.<,mnxrzt, 11 -L Fl .AND ASKVATEJ h.nn.P •<: rzi-.',e'> Table of Contents TRANSMITTAL LETTER Section APPROACH TO THE PROJECT AND STATEMENT OF UNDERSTANDING ......................... 1 SCOPE OF WORK ........................................ 2 FIRM QUALIFICATIONS ................................... 3 PROFESSIONAL STAFF .................................... 4 REFERENCES ............................................ 5 PROJECT BUDGET AND SCHEDULE ......................... 6 MANAGEMENT STRUCTURE AND INSURANCE CERTIFICATION .............................. 7 APPENDICES ............................................ 8 A: Draft Solid Waste Characterization Study Plan, presented by R. W. Beck to the U.S. Virgin Islands B: "Garbage Sorting. Who Needs It?," R. W. Beck and Associates, Update, Summer 1991 CCO054 R.W. BECK AND ASSOCIATES Section 1 APPROACH TO THE PROJECT AND STATEMENT OF UNDERSTANDING STATEMENT OF UNDERSTANDING It is our understanding that the KIB wishes to obtain information on the composition of its solid waste in order to best plan for present and future solid waste management needs. The KIB is already recycling many elements of its waste stream; knowing the composition, quantities, and generating sources of all recyclable and compostable elements will enable the Borough to capture the value inherent in the resource stream through recycling, re -use, and composting. Further, by understanding seasonal patterns of generation and disposal, the KIB can create equitable waste disposal rate structures, recommend generator -specific waste reduction and management strategies, and plan to educate the public — both year-round and seasonal populations — in responsible waste management practices. APPROACH TO THE PROJECT INTRODUCTION R. W. Beck and Associates proposes to provide the Kodiak Island Borough (KIB) Engineering/Facilities Department assistance in conducting a solid waste characterization study in the City of Kodiak and certain other areas in the KIB. The project will consist of five study elements, in which we will work together with the KIB staff to: 1. Determine how best to utilize the KIB staff in all aspects of the study; 2. Develop a field protocol to characterize the targeted solid waste stream(s); 3. Select a suitable PC-based database system; 4. Collect specific waste stream data; and CCO054 R. W. Beck and Associates 1-1 Section 1 5. Execute the protocol developed in Study Element number two, above. The scope of work for this study is divided into these five major study elements. Each study element is summarized with the objective, approach, and anticipated deliverable, and is presented in full in Section 2. We have included for your information and use in Section 8, Appendices, a draft solid waste characterization study plan which was presented by R. W. Beck and Associates to the U.S. Virgin Islands earlier this year. Although Kodiak Island's characteristics are different in many respects from those of the Virgin Islands, Kodiak Island and certain of the Virgin Islands share some common characteristics. Perhaps the KIB staff can benefit from reviewing that plan in conjunction with the scope of work outlined in Section 2. OVERALL PROJECT OBJECTIVE To work with the KIB staff in developing reliable baseline information on the quantity and characteristics of the Kodiak Island Borough's solid waste stream, and to develop an ongoing approach to data collection to enable the KIB to pursue long-term solid waste management goals. GENERAL APPROACH A number of factors will shape the design and implementation of the KIB's solid waste characterization study. Based upon information gained to date relative to KIB, these factors have been taken into consideration in the preparation of the scope of work, and are discussed below. 1. Kodiak Island -specific conditions and variables. Kodiak Island presents a unique social, geographic and climatic environment in which to study solid waste. Special features of this study include: ■ Unique opportunity to study both solid waste generation and disposal in the island economy. Because the island has a relatively small population and because it is supplied primarily by only two shipping lines, it may be possible for the KIB to obtaind t n b t n�� n n ,.-...L � L L I'd data ^vth he "inputs" and vu.rruas� v. tate sohu waste stream. Obtaining both generation and disposal data will enable the KIB to corroborate the data and check the accuracy of the data in a way not possible in larger urban areas. Consequently, 1-2 R. W. Beck and Associates CCO054 APPROACH TO THF PROJECT, AND STATEMENT OF (UNDERSTANDING in this study, R. W. Beck will work diligently to respond to the KIB's proposed scope of work outline and to help the KIB deter- mine characteristics of its solid waste, its generation patterns, the amounts of solid waste being recycled and shipped off the island, and the amount of solid waste being landfilled. ■ Unique solid waste generation and collection characteristics of island economy. Based on solid waste management plans and solid waste composition studies which R. W. Beck has prepared for other island economies such as the Virgin Islands and Kauai and Oahu, Hawaii, certain solid waste generation characteristics appear to occur which would not occur in the continental United States or Canada. For example, in the Virgin Islands, very high per capita generation rates have been mea- sured in the 8 to 10 pounds per capita per day (pcd) range, related to large quantities of commercial solid waste generated by tourism activity. It appears likely that the solid waste genera- tion rate on the KIB is relatively high, as well, particularly in the commercial corrugated paper category. Other aspects of the KIB's commercial solid waste generation will be similar to commercial solid waste generation in the "Lower 48." It is hoped that this study will identify, in the commercial sector, significant opportunities for making reduction in quantities of landfilled solid waste. g Seasonal Population Variations. The seasonal population variation in the KIB, principally due to fluctuations in the num- bers of cannery workers, fishermen and tourists, is a special consideration for two reasons. First, these groups will generate different quantities of solid waste on a pcd basis, and also the character of solid waste generated by these groups will vary from that generated by full-time residents and businesses. m Types of waste generation. Unlike in some larger, more urban economies, individual commercial industries in the KIB, such as the canneries, will make a significant impact on solid waste generation and composition. Along with the solid waste genera- tors mentioned earlier, the KIB contains smaller commercial generators of solid waste as well as the U.S. Coast Guard instal- lation. Consistent with the requirements of the KIB staffs aCCO054 R. W. Beck and Associates 1-3 Section 1 request for proposals, R. W. Beck will take into consideration all the solid waste generators in the protocol design. ■ Types of solid waste management programs being con- sidered for the KIB. At present, the KIB is baling and shipping out certain recyclables, and it would appear likely that the mix of recyclables will change over the years. The solid waste cate- gories in the study will need to be carefully determined and re- viewed over time to reflect likely market opportunities available to the KIB. 2. A close working relationship with the KIB staff, other government agencies, and the private sector, as necessary. To ensure that the results of the study meet the needs of KIB, R. W. Beck will maintain close communications with the KIB. Meetings, telephone communica- tions, written communications, sharing of computer programs, and the review and approval of project documents will be a part of implement- ing this scope of work. We will also establish communications with other public and private sector representatives as agreed mutually between the KIB and R. W. Beck. 3. Attention to cost control, use of local labor and resources, and timely completion of tasks. Cost effectiveness is an important criterion in our execution of the scope of work, and selection of our suggested methodology will be based on optimizing time utilization and financial expenditures of both the KIB's and R. W. Beck's staff. As described in Study Element 1, we will focus on the use and education of the KIB's staff to execute as much of the scope of work as possible. In addition, R. W. Beck will utilize the efforts of Mr. Michael Hubbard of our Anchorage office to serve as assistant project manager. Also, Mr. Hubbard will visit with KIB staff and attend a limited number of solid waste composition field sorts to ensure proper conduct of the study. 4. Use of accepted methodology, as adapted by R. W. Beck and refined to meet the particular needs of the KIB. Field sorts and field and telephone surveys are called for in this study. ("Survey," for purposes of this proposal, is defined as an interview process requiring completion of pre -designed forms or questionnaires.) The study will include consideration of quantity and composition of the solid waste. The methodology proposed relies on research and sampling proce- dures based on work by Albert J. Klee, Ph.D. Dr. Klee is author of 1-4 R. W. Beck and Associates CCO054 APPROACH TO THE PROJECT AND ST II] I.CII Design and Management of Resource Recovery: Quantitative Decision Making, Volume 3,1980. Dr. Klee's approach, modified by subsequent analyses conducted by R. W. Beck, will be the basic methodology adapted to meet the specific needs of the KIB. Furthermore, safety procedures designed by R. W. Beck will be used in the study and suggested for continued use by the KIB. I/ CC0054 R. W. Beck and Associates 1-5 Section 2 SCOPE OF WORK STUDY ELEMENT 1: COOPERATIVE STUDY EFFORT OBJECTIVE To effectively combine the efforts of the KIB staff and R. W. Beck staff to conduct a meaningful solid waste composition study in the Kodiak Island Borough (KIB). APPROACH It is the understanding of R. W. Beck that the KIB wishes to obtain assistance in all aspects of its solid waste composition study and also put into place methodologies and computer systems which will allow the KIB to continue monitoring its management of solid waste well into the future. R. W. Beck believes that the most effective way to help the KIB staff meet these goals is to involve appropriate KIB staff members to the greatest extent and as early as possible in the study process. Such involvement will include placing certain individuals in positions of responsibility and making appropriate task assignments. Having conducted other studies in an almost identical manner, R. W. Beck has found that municipal staff members learn and contribute much more 'by doing." Essentially, R. W. Beck anticipates creating a "Project Team' comprised of members of the R. W. Beck staff and the KIB staff. R. W. Beck, as part of the Project Team, will make sure to provide PC computer programs, standard forms, formats, and other educational aids to assist the KIB in meeting its short and long-term study goals. Following are specific ways in which we anticipate involving KIB staff in the study effort, beginning with the establishment of objectives, and followed by the involvement of the KIB staff in the study elements listed in the request for proposals: CCO054 R. W. Beck and Associates 2-1 J KJ El Section 2 A. Cooperative Effort in Reviewing and Establishing Objectives R. W. Beck recommends, as a first step, the appointment of key KIB personnel and the delineation of their responsibilities during the study. We request that appropriate R. W. Beck personnel (the Project Manager and the Assistant Project Manager) be made acquainted with those personnel so that a working relationship could begin immedi- ately. Then, we recommend a sharing of information and data so that R. W. Beck can quickly gain valuable insight into Kodiak Island's solid waste generation characteristics, and we can, in tum, provide information and reports with the KIB staff on approaches which have been successful, in our experience, in similar solid waste composition studies. The next step in the study process will be R. W. Beck's and the KIB staffs working together as a Project Team to ensure that everyone involved understands the short- and long-term objectives of the study. For example, it will be necessary for the Project Team to understand how data is used once generated. And although it appears that the KIB staff has thought through to a great extent what portions of the Borough will be involved in this study, it may be prudent to consider once again the desired boundaries of the study area. Also, at this stage, it will be appropriate to reexamine probable current and future levels of funding which the KIB staff will have available to meet its long-term study objectives. It will be particularly helpful for the KIB staff to review with R. W. Beck the recyclables which are currently being and are anticipated to be recycled in the Borough, and their existing and likely markets. B. Cooperative Effort in Conducting Major Study Elements Once study objectives are well defined, R. W. Beck, upon approval from the KIB staff, will assist the KIB staff in preparing the protocol. R. W. Beck will provide sample protocols such as that prepared for the U.S. Virgin Islands, and contained in Section 8, Appendix A. R. W. Beck will assist the KIB staff in developing the protocol with special attention to issues such as classification of generator types, sample size, sampling procedures, vehicle load scheduling, waste category selection, crew selection and training, and logistics. 2-2 R. W. Beck and Associates CCO054 SCOPE OF WORK R. W. Beck will also involve and educate KIB staff as appropriate relative to database selection and data collection. At this point, it would be expected that we will provide written- information on this subject collected from a number of sources. Once all elements of the protocol development, database selection, and data collection process are determined, R. W. Beck will participate in the first on-site seasonal solid waste sort. R. W. Beck will train the KIB staff in all aspects of preparing for and conducting the sort. After the initial sort, one of the R. W. Beck personnel will assist on a limited basis in one or two other solid waste field sorts. After the first field sort has been completed, R. W. Beck will provide the KIB with software for the purpose of analyzing the solid waste composition data collected in the field, and will assist the KIB staff in analyzing and interpreting the data. After the initial field sort, R. W. Beck will review data analyzed in subsequent field sorts by the KIB staff for accuracy. After one year of the solid waste characterization study, or as request- ed by the KIB, R. W. Beck will assist the KIB in preparing a report summarizing the proceedings of the project. It is suggested by R. W. Beck, however, that this report take more of the format of a manual that can be used well into the future by KGB staff to continue to characterize solid waste. DELIVERABLES Direction and involvement from the beginning to the end of the project on all phases of the study, with on-site involvement during the first field sort and on-site guidance in one or two later field sorts. Tools to assist and structure the data -gathering and analytical tasks will be provided, such as software, forms and formats. STUDY ELEMENT 2: PROTOCOL DEVELOPMENT OBJECTIVE To assist the KIB staff in developing all aspects of the solid waste composition study protocol. CCO054 R. W. Beck and Associates 2-3 r E El U A Section 2 s APPROACH It appears, based on the KIB's request for proposals and conversations with KIB staff, that the solid waste on Kodiak Island is being generated principally by the following: 0 City and Borough residents ■ Canneries ■ Fishing boats, gearing up for fishing season and returning after the season • Major shipping companies, serving Kodiak Island (USDA and MARPOL V regulations apply) • Other commercial solid waste (including government) • U.S. Coast Guard Support Center • Construction and demolition waste generators Furthermore, it appears that major peaks in solid waste generation occur in association with cannery operation, with fishing boats gearing up or returning during the fishing seasons, residential "spring cleanup," and summer tourism. Based on the anticipated characteristics of the generators enumerated above, it would be expected that this solid waste characterization study would need to be designed to collect data during 6 to 10 times of the year in order to capture the "peaks" and "valleys" in waste stream generation. Furthermore, since one of the overall objectives of the KIB is to apportion costs fairly to users of the collection and disposal systems, it would be essential to have a data collection system which characterizes all the solid waste, including self -haul solid waste. For this reason, it would appear likely that the KIB staff would anticipate employing three methods of data collection: the field sorts, and field and telephone surveys.' In employing these three methods, perhaps a four -season field sort could be planned, along with field or phone surveys being conducted two to six times at other times during the year. Although the exact nature of the protocol will be decided in consultation with the KIB staff, we have assumed the surveys and field sorts will be used for obtaining data as a basis for proposing the following protocol. ' "Survey," for purposes of this proposal, is defined as an interview process requiring completion of pre -designed forms or questionnaires. 2-4 R. W. Beck and Associates CCO054 A n °SCOPE OF WORK A. Selection of Solid Waste Generator Types It is anticipated that the solid waste generators mentioned above will be selected, at a minimum, for further study. However, a multitude of generator types is available for consideration in this waste composi- tion study. For example in the Ottawa, Ontario, Canada solid waste composition study currently underway, multi -family residential units are considered a specific generator type, as distinguished from single- family residential units, as are hotel and restaurant establishments. In the Albuquerque, New Mexico study, manufacturing industries are placed in their own generator category. Essentially, the specific needs of the KIB will be addressed to deter- mine the generator types. It is proposed to the KIB that the number and type of generators selected for the study will depend on two criteria: N The impact of the generator on the waste stream, and 0 The ultimate use of the data. B. Number of Samples In the field sort, 200-300 pounds of solid waste is removed from the waste stream at pre -determined intervals and at pre -determined locations and then sorted for certain materials. The number of samples will depend on the number of generator types, the number of staff members available to conduct the fields sorts, the degree of precision required, and the degree to which seasonality is to be determined. The sorting methodology suggested for use by R. W. Beck is based on developing "90 percent confidence intervals" for specific solid waste categories. The 90 percent confidence interval is a statistical term developed to estimate degrees of variability around the mean, of any particular solid waste material. For example, if the mean percentage for paper in a particular generator type is 40 percent, and the 90 percent confidence interval is 35 percent to 45 percent, then the implication is that we are 90 percent confident that the mean falls into the 90 percent confidence interval of 35 percent to 40 percent. This is a particularly useful concept, because the more samples taken typically yield a lower 90 percent confidence interval, which implies more reliable data and greater statistical reliability. 0 CCO054 R. W. Beck and Associates 2-5 Section 2 Typically, to obtain statistical reliability for any particular characteristic, at least twenty samples are required. For example, if it were desired to determine the characteristics of the KIB's canneries at a specific time of the year, at least 20 samples would be required to make that determination. If it were desired to determine the changing character- istics of a particular industry or residential group whose solid waste quantity or characteristics fluctuate significantly through the year, then perhaps 80 (twenty times four) samples would be required for four seasons. If, on the other hand, it is desired to determine the nature of the solid waste generated by the U.S. Coast Guard installation, and it is assumed that the character changes little over the year, then perhaps five samples per season, totalling 20 samples for the year would likely represent that segment of the waste stream. Another rule of thumb worthy of consideration is that in a covered building, eight to ten samples per day can be sorted by a crew of five or six. Based on considerations such as the ones above, we will work with the 44 KIB to determine the correct number of samples. A precaution which the KIB will wish to use is that too few samples to determine a single characteristic may make the data invalid. Certain studies have been conducted over the years in a number of North American locations, which had little use because too few samples were taken to ensure validity. C. Sampling Period (Seasonality) As discussed above, seasonality is an especially important issue, particularly with the seasonal industries and population swings in the Borough. Climatic factors, such as the high amounts of both snow and rain, will affect the make-up and weight of solid waste being landfilled. Yard waste, in particular, is seasonally generated. Special challenges will be associated with determining the solid waste quantities and characteristics generated by the fishing industries. The short fishing seasons, such as for halibut and herring, happen with little advance warning for those who wish to observe solid waste generated by such activities. These factors will need to be considered 40 in planning the timing of sorts and in evaluating seasonal variations in the KIB's solid waste stream. -49 El 2-6 R. W. Beck and Associates CCO054 SCOPE OF WORK D. Solid Waste Categories Solid waste materials categories used for sorting will be selected mutually by KIB and R. W. Beck In order to provide the KUB with important information for future as well as present purposes, a sufficient number of categories should be included to ensure that all potentially recyclable products are represented in the solid waste sorts. It is suggested that, at a minimum the following categories be included: ■ Paper ❑ Newspaper ❑ Corrugated Paper ❑ Computer Paper ❑ Office Paper ❑ Mixed Scrap Paper ❑ Nonrecyclable Paper ❑ Disposable Diapers ■ Plastics ❑ PET Bottles ❑ HDPE Bottles (Milk, Juice) j ❑ Other Plastic Bottles ❑ Film Plastic ❑ Polystyrene ❑ Other Plastic Products L ■ Glass ❑ Refillable Beverage ❑ Other Recyclable Glass ❑ Nonrecyclable Glass ■ Metal ❑ Aluminum Cans ❑ Tin Cans aCCO054 R. W. Beck and Associates 2-7 Section 2 2-8 R. W. Beck and Associates CC0054 ❑ Bi -metal Cans ❑ Ferrous Metals ❑ Mixed Metal/Materials Rubber ❑ Tires ❑ Rubber Products Organic ❑ Food (excluding containers) ❑ Wood Wastes ❑ Textiles ❑ Leather ❑ Prunings ❑ Leaves and Grass ❑ Manure ❑ Vegetable Wastes ❑ Other Biodegradable Organic Matter ■ Other ❑ Miscellaneous Noncombustibles ❑ Gypsum Wallboard ❑ Fiberglass Insulation ❑ Construction Debris ❑ Bulky Waste (appliances, furniture, etc.) ■ Hazardous (excluding spent containers) ❑ Latex Paint ❑ Adhesives, Glues ❑ Oil Paint, Solvents ❑ Cleaners ❑ Pesticide, Herbicide ❑ Batteries 2-8 R. W. Beck and Associates CC0054 SCOPE OF WORK ❑ Gas, Kerosene ❑ Motor Oil, Diesel Oil ❑ Asbestos ❑ Antifreeze ❑ Other Chemicals As shown, quite a number of items in each category are included. Even if a particular recyclables market may not be developed or available at the present time, the additional effort of sorting extra categories may be of value at some future point. E. Vehicle Load Scheduling The process for defining the number and type of vehicle loads to be sorted each day will be identified by R. W. Beck and the methodology will be explained to the KIB staff. The schedule will be based on information such as the average number of vehicle loads per generator type using the landfill for each day of the week. It will also be important to know whether one of the Ngenerator types is not delivered some days of the week In addition, it will be required to ensure that the loads obtained are not represent- ing unusual peaks or events. For example, the time immediately after certain holidays may give skewed results regarding both composition and quantity of solid waste. F. Vehicle Load Selection The selection of vehicle loads will be accomplished on a "random" or "schematic" basis in order to avoid bias. Selecting vehicles simply on the basis of time (every half-hour) or progress of sorting (whenever you finish sorting the load) will result in a bias in selecting the sample. Random implies a truly random procedure, where a computer- generated random number list or other pre -determined procedure is used. A systematic method would be every nth load, e.g., every second or third. The various selection procedures will be discussed with the KIB to ensure proper conduct of the study and a complete understanding by the KIB staff. 0 CCO054 R. W. Beck and Associates 2-9 F1 Section 2 s G. Project Supervision and Sorting Crew Identification It is anticipated that the sorting will be held at the Monashka Bay, landfill. However, if a suitable building is not available at the landfill, it may be desirable to locate the sort elsewhere. With the likely inclement weather and long periods of darkness in the winter and high amounts of rainfall in other seasons, a building will probably be required for most of the sorts. The initial supervision will be conducted by one of the R. W. Beck staff, at which time a supervisor or supervisor appointed by the KIB will be trained for future sorts. In addition, Mr. Mike Hubbard of the Anchorage office will observe portions of one or two sorts to ensure proper procedures. The KIB will be requested to select five to seven people in addition to the supervisor to perform the actual sorting. The supervisor will be responsible for overseeing all sort operations, including the movement of vehicles around the sorting site. The supervisor will supervise the selection of samples, the cleaning of the sort area, quality control, and answering questions posed by the sorting crew. Very importantly, the supervisor will ensure the health and safety of the crew. The supervisor will provide a training session prior to the beginning of each sort, in which health and safety procedures, safety gear and sorting procedures will be discussed. H. Equipment It is assumed in this proposal that all the equipment will be provided by the KIB. R. W. Beck will work with the KIB to develop an equipment list suitable for the sort. At a minimum, the list shown on pages 3-13 and 3-14 of the Virgin Islands Plan, included in Section 8, Appendix A, will be necessary. In addition, it would appear likely that certain additional equipment will be required, depending on the expected weather conditions for that time of year. Please note the need for a weigh scale and a front-end loader. The weigh scale must be accurate to the nearest tenth of a pound, and a front-end loader or similar heavy machine is essential to proper selection of the sample. 1. Sorting Procedure The information about each sample will be recorded on an appropriate data collection sheets. As identified in the protocol, the waste will then be sorted into the various pre -determined categories by the 2-10 R. W. Beck and Associates CCO054 , SCOPE OF WORK g sorting crew. Each of the waste categories will be weighed and the information will be appropriately recorded. Waste sorting must be accurately executed. Even the most statistically valid sampling plan can be skewed by poor, under -supervised sampling and sorting. When sorting 200-300 lbs. of waste into 40 to 60 categories and projecting to the entire waste stream, relatively small mistakes in sorting and weighing will result in large errors in the final estimates. Quality control, training, and adequate supervision are mandatory to ensure purity of samples and precise weighing and recording. The KIB staff will be trained well in all aspects of the physical sorting procedures during the initial sort. The specific sorting procedures will be decided upon by the Project Team. A sample sorting procedure is shown on pages 3-15 and 3-16 of the Virgin Islands Plan. However, it is anticipated that special procedures will be required on Kodiak Island due to the heavy amounts of precipitation. The necessary cold, wet weather procedures will be well established on a sort which will be conducted by the Project Manager in Ottawa, Ontario, during January of 1991 J. Analysis The data collected by the Project Team during the sorting process will be tabulated on a computer spreadsheet. R. W. Beck uses a system developed with Lotus 1-2r3" for analyzing the data. Once this study is complete, and the computer program has been modified for KIB use, this computer package will be given to the KIB for later use. The method for analyzing the results developed by R. W. Beck includes calculation of 90 percent confidence levels and calculates the confidence interval for each solid waste component. A sample detailed methodology has been provided for the KIB's review on pages 3-16 and 3-17 of the attached Virgin Islands Plan. DELIVERABLES A complete protocol will be developed jointly by members of the Project Team with the anticipation that much of the actual protocol writing will be conducted by the KIB staff with supervision and samples provided by CCO054 R. W. Beck and Associates 2-11 Section 2 R. W. Beck Also to be furnished will be forms and formats, as appropri- ate, and the analytical tool developed in Lotus 1-2-3." STUDY ELEMENT 3: DATABASE SELECTION OBJECTIVE To assist the KIB in the selection of a PC-based database program which will meet the current and anticipated future database needs of the KIB. APPROACH Many database systems are available, and the needs of the KIB must be detailed to have a basis for suggesting a possible system. We will work with you to identify these needs. Possible options are discussed below. According to information from one of the KIB staff members, the KIB is considering the installation of a scale at the landfill some time in the relatively near future. The timing of this installation is particularly advantageous to the KIB since it is often practical to tie a database system into the scale computer system. Many scale systems exist which utilize standard PC hardware and software. For example, one unit uses a PC with an 80286 microprocessor and a MS-DOS operating system, and accommodates a fully relational database management system. Such a computer could be used to record information transmitted by the scale along with a wide range of other data including waste sources and volumes, and other conditions. If desired, such information can be collected for comparison on a seasonal basis. Also, if desired, such information can be transmitted from the scale house to another location for further analysis. One side benefit of obtaining a database system linked to a scale system is that the KIB would obtain additional free consulting by the companies selling the systems. It appears a given that such a system will not be in place at the beginning of this study. However, in anticipation of such a system, the KIB could be collecting data in the appropriate format to allow transfer onto such a system at some future time. Another approach, assuming a scale would be a long time coming, would be for the KIB to use a computer at the landfill and use a 'bar code scanner' (as used on consumer products) to associate volumes with certain 2-12 R. W. Beck and Associates CCO054 -1-1 SCOPE OF WORK { trucks entering the landfill. Then, the data could be analyzed and converted into tons much as is currently done. Depending on the KIB's desires relative to a landfill -oriented database, a number of databases can be shown and described to the KIB. You may already be familiar with these databases, which can be used along with a completely manual data gathering system. DELIVERABLES R. W. Beck will assist the KIB in determining specific database needs and the type of systems which will best serve the KIB's needs. R. W. Beck will provide information on various computer and scale manufacturers to enable the KIB to explore its options. STUDY ELEMENT 4: DATA COLLECTION OBJECTIVE To work with the KIB staff to identify the means for collecting appropriate solid waste data, including solid waste types, quantities, sources, condi- tions and seasonality. APPROACH One method of collecting solid waste composition was mentioned above in the context of the solid waste sort. And a number of methods of collecting quantity data were discussed relating to the landfill operation. Other methods which will be recommended for use in obtaining both quality and quantity data will be visual surveys, surveys at the landfill, and telephone surveys. R. W. Beck recommends at a minimum that the KIB conduct written and visual surveys at the landfill and at other locations in the Borough to identify and confirm solid wastes quality. Two examples apply here. First of all, it is important to identify self -hauled solid waste at the landfill, both in quantity (probably volume) and quality. If at all possible, the source of the self -hauled solid waste should also be obtained. Secondly, given the predominant use of dumpsters in the Borough, it is important to visually survey dumpster sites and to thus determine to what degree they receive 0 CCO054 R. W. Beck and Associates 2-13 Section 2 n waste from generators other than their intended sources (i.e., commercial trash going into residential dumpsters or vice versa). Such information will assist the KIB in determining the quality of data being obtained' through the solid waste sorts. Depending on KIB staff availability, telephone surveys can be particularly useful to identify and confirm both solid waste quantities and qualities. For example, it would be particularly interesting, assuming that most of the KIB's provisions enter the island via the two shipping companies, to obtain estimates of gross and net weights of goods to determine if the difference, which can often be correlated to solid waste generation, is appearing at the landfill. A similar telephone survey of canneries, the U.S. Coast Guard, commercial establishments and others can yield data on generated solid waste and recycled quantities. Over time, it may be helpful to keep records on commercial establishments' responses to recycling initiatives. In the Ottawa study, we are conducting an extensive telephone survey to link recycling programs to what is being observed at the landfill. Such information will help the City design recycling programs, particularly for the commercial sector. As can be gleaned from the above discussion, the methods of data collection are virtually limitless. However, several very manageable methods will make sense for the KIB. R. W. Beck will assist the KIB in identifying and carrying out these various methods. DELIVERABLES Through R. W. Beck's previous experiences and information obtained from the KIB staff, R. W. Beck will work closely with the KIB in developing data collection systems and installing those systems. STUDY ELEMENT 5: CHARACTERIZE SOLID WASTE OBJECTIVE Identify appropriate generators and determine waste generation rates for these generators. 2-14 R. W. Beck and Associates I CCO054 SCOPE OF WORK APPROACH In the previous study elements, approaches to determining solid waste quantities and qualities of solid waste will have been determined through various means, including landfill surveys, solid waste sorts, telephone surveys and visual surveys. In this study element, the various means of obtaining data will be executed, and the field sorts will be accomplished according to the protocol. Based on the resultant data, we will assist the KIB in determining present solid waste generation rates. In developing initial generation rates, many industry standards will be used for comparison, although it appears some of KIB's generation rates will .be unique. The KIB will probably be interested in tracking these rates over time to estimate the success of recycling and other waste management programs. DELIVERABLES Based on information developed in other study elements, R. W. Beck will assist the KIB in establishing a system for determining present generation rates and tracking those over time. STUDY ELEMENT 6: REPORT PREPARATION OBJECTIVE To assist the KIB in preparing a report, which could be in the form of a manual for future use by the KIB. APPROACH Given the great amount of involvement which we feel will be needed in assisting the KIB in various elements of this study, we believe that our budget will be best spent in other study elements. We will provide guidance to the KIB during the report/manual-writing stage. R. W. Beck recommends that the KIB take on the primary responsibility for preparing the report, under our supervision and based on samples provided by R. W. Beck We will work with the KIB to analyze and interpret data generated in earlier study elements, and to be sure that the report includes the information required in the RFP: CCO054 R. W. Beck and Associates 2-15 Section 2 ■ Recommendations for database selection ■ Solid waste stream composition: ❑ type of waste materials encountered, i ❑ quantities of solid waste, ❑ source of waste materials encountered, p general condition of wastes, and ❑ seasonal variations in the waste stream. t Waste generation rates for the following solid waste sub - streams: ❑ City and Borough residential ❑ Commercial a ❑ Self -haul commercial and residential ❑ MARPOL V and fishing vessels ❑ USCG Support Center ❑ Others as defined by the Project Team We recommend that the final report be produced in two sections - report and manual. The report section will include the above information, and a the proposed manual section is described below. s Since the KIB will be conducting solid waste composition and quantity analyses well into the future, it appears appropriate to assist the KIB in developing a'7iving' manual for continuous use and guidance in its solid waste characterization efforts. Based on manuals currently being devel- oped by R. W. Beck for the State of Wisconsin and Albuquerque, New Mexico, we will assist the KIB in developing a usable format and reporting procedure, so that periodic reports, including the first yearly report, can be included. Supporting software will have been identified as part of earlier study elements. r DELIVERABLES The final report, with the required information on waste composition and waste generation rates. Further, we will provide a recommended approach to developing a guidance manual on waste characterization procedures for on-going use by the KIB. 2-16 R. W. Beck and Associates CC0054 Section 3 FIRM QUALIFICATIONS After you review our prior experience and qualifications, as detailed in our Statement of Qualifications (SOQ) submitted on October 1, 1991, we hope to convince the members of the Review Committee that R. W. Beck and Associates is uniquely qualified to provide the Kodiak Island Borough with the necessary expertise to assist it in conducting a solid waste characterization study that will be statistically valid, usable by the KIB staff, and will provide sound information to aid in future solid waste management planning and development efforts. We review in this section our relevant project experience and firm qualifications. R. W. Beck and Associates is uniquely qualified to assist the KIB in a solid waste composition study, for several reasons: Alaska presence. R. W. Beck maintains an office in Anchorage and is familiar with the specific forces shaping engineering projects in Alaska. Mr. Mike Hubbard, the Director of Alaska Operations for R. W. Beck, will serve as Assistant Project Manager. • "Hands-on" waste characterization experience. R. W. Beck has completed a dozen waste sorts and has developed proce- dures to ensure the safety of the sorters as well as the validity and reliability of the sorting methodology. This experience in the field is crucial to working with the KIB staff to define objec- tives, design protocol, select a database, provide training in conducting sorts, and then to prepare a manual or report based on the realities of waste composition work The Project Manag- er, Mr. Harvey Bertrand, has supervised a number of waste sorts. His knowledge and experience will be invaluable in ensuring a quality product for the KIB. • Relevant project experience. Our broader knowledge and experience, which is key to this project, was discussed in our SOQ. Briefly, this includes: ❑ Twenty-five waste characterization studies; ❑ Solid waste work in Alaska; aCCO054 R. W. Beck and Associates 3-1 Section 3 ❑ Solid waste work in island environments; ❑ MARPOL V experience; ❑ West Coast and Pacific Rim recovered materials' mar- kets experience; and ❑ Extensive experience in all aspects of solid waste management planning and project implementation. Detailed descriptions of our experience in projects in all these areas were included in the SOQ. M Statistical design experience. R. W. Beck has analyzed waste characterization data to be used to evaluate a number of waste reduction, diversion, and disposal strategies. Because of this experience, we are skilled in providing statistical analyses and interpretation of study results that is useful for future planning. Communications experience. We are experienced in provid- ing training to staff who will supervise and perform field sorts, telephone surveys, and field surveys to obtain accurate and reliable data on waste composition. We know how to communi- cate technical, statistical, and safety information in a clearly understandable manner. Further, we have extensive experience in producing publications and other informational materials which are tailored to specific audiences. Our report and/or manual will be user-friendly, and will build on similar manuals we are currently preparing for other clients. Experience with governmental decision -makers. We under- stand the needs of the staff and decision -makers who will use the database and manual produced in this project. R. W. Beck has served municipal clients since our founding in 1942, and we have a working familiarity with their concerns and operating environments. 3-2 R. W. Beck and Associates CC0054 Section 4 PROFESSIONAL STAFF We have assembled a team of solid waste specialists to meet the specific needs of the Kodiak Island Borough in conducting a waste characterization study. We wish to stress that we envision the R. W. Beck staff working in tandem with the KIB staff to form the Project Team, which will prosecute the waste characterization study. We are proposing a team of three key Beck staff members to lead this project. These individuals are backed up by over 75 additional professionals who make up R. W. Becks solid waste practice. Qualifications and past experience of the key individuals, and several other members of the staff, are presented in summary form for your review. Full resumes were submitted in our Statement of Qualifica- tions on October 1, 1991. Pete Grogan will serve as Partner -in -Charge for this project. He is a Partner of the firm and serves as the Director of Materials Recovery. He coordinates the largest staff in an engineering firm dedicated to waste reduction/recycling. His responsibilities include all aspects of service provided in recycling solid waste, including waste composition studies, life -cycle composting analysis, market research and development, project economics, project development, and operations and implementation management. Most recently he was the Partner -in -Charge of the Firm's efforts in a recyclable commodity market analysis conducted for the Southeast Alaska Conference of Municipal Officials. Mr. Grogan has completed comprehensive waste reduction/recycling plans for numerous communities and has a hands-on knowledge of how recycled materials markets operate, built on his 11 years of experience as director of a large community recycling program. He is a member of the Board of Directors of the National Recycling Coalition and the Board of Directors of the Recycling Advisory Council, a non-profit group that recommends public policies and private initiatives to the U.S. Congress, state and federal agencies; the U.S. EPA; the private sector, and consumer groups on recycling issues. He has been an advisor to the Public Broadcasting Services (PBS), and is an advisor to Turner Broadcasting Services on solid waste matters. In addition, he performs expert witness services for solid waste legal cases and speaks at numerous conferences on solid waste matters. aCCO054 R. W. Beck and Associates 4-1 0 11 Section 4 Harvey Bertrand, P.E., will serve as Project Manager. He is the Director of Waste Composition in the firm's Solid Waste Management Group, and has primary responsibility for conducting waste stream sampling and analysis efforts. He is currently in charge of waste composition studies for Alliuquerque, New Mexico; Denver, Colorado; the Guam Environmental Protection Agency, and the Regional Municipality of Ottawa. Additionally, he is writing manuals for both the State of Wisconsin and the City of Albuquerque on how to conduct waste composition studies. Mr. Bertrand has also performed planning studies, financial analysis and appraisals connected with the financing of solid waste and cogeneration projects. Throughout his career, Mr. Bertrand has developed advanced skills in computer modeling involving a wide range of engineering problems. Michael D. Hubbard, P.E., is the Director of Alaska Operations for R. W. Beck and Associates in Anchorage and will be the Assistant Project Manager for the KIB project. He is responsible for directing and coordinating Beck efforts in Alaska. His twelve years of experience center on financial and economic evaluations of capital projects, risk assessments, and assistance in securing capital for project implementation. Mr. Hubbard is very familiar with the economic, climatic, regulatory and technical factors that shape engineering projects and resource management endeavors in Alaska. Also available to assist in project prosecution are the following staff: Bradley Schwartz will assist with data analysis. His experience includes investigative research of special wastes, residential and commercial solids waste flow, nationwide recycling and market activities, waste stream sampling and analysis and specialized research of legislative issues in waste management. Mr. Schwartz is currently co -developing a waste audit manual for use by commercial -sector clients. He has been involved with many of the firm's studies involving waste composition, recycling, and market analysis for communities in the Pacific Northwest, and is thus familiar with Pacific Rim markets, regulations and solid waste needs. Robin Robertson is a recycling specialist with R. W. Beck and Associates' Solid Waste Group. She will provide technical consulting on this project. Ms. Robertson has served as project lead on waste composition studies for the Cities of San Jose and Santa Cruz, and Sacramento County, California, Kauai, Hawaii; and the City of Seattle, Washington. Her experience includes waste stream sampling and analysis; paper, glass, aluminum, and 4-2 R. W. Beck and Associates CC0054 CCO054 PROFESSIONAL STAFF r plastics recycling issues; household hazardous waste collection and management; and moderate risk waste planning. Before joining R. W. Beck and Associates, Ms. Robertson was an assistant system analyst for the City of Seattle Solid Waste Utility. She developed, implemented and managed solid waste programs including household hazardous waste collection programs and an asbestos handling procedure for City transfer stations. She also researched plastics recycling and packaging legislation. Robert J. Schafish will be available to assist in waste characterization. He has over 20 years' experience in various technical aspects of solid waste management, and has served as project manager for several integrated, comprehensive solid waste management plans at the regional and state level. These include the U.S. Virgin Islands; Medina County, Ohio; the State of Indiana; and the two -county Metroplan area, Arkansas. His background encompasses development of solid waste management plans, analyzing and forecasting solid waste quantities and composition, economic and technical assessment of landfills and resource recovery projects, and design of landfill sites, leachate collection systems and treatment facilities. R. W. Beck and Associates 4-3 Section 5 REFERENCES We encourage you to contact our references on the following projects.' Regional Municipality of Ottawa -Carleton Waste Audit Year Completed: In progress Client: Regional Municipality of Ottawa -Carleton Contact: Mr. P. Lefebvre, Project Manager (613) 560-6040 Golden Crescent Regional Planning Commission Regional Solid Waste Management Planning Services, Including Waste Characterization Efforts Year Completed: Client: Contact: 1991 Golden Crescent Regional Planning Commission, Victoria Texas Mr. Mark Donaldson Director of Regional Planning (512) 578-1587 City of Albuquerque, New Mexico Solid Waste Characterization Study Year Completed: Client: Contact: In progress City of Albuquerque, New Mexico Ms. Anne Watkins Recycling Planning Coordinator Solid Waste Management Department ' Addresses have been excluded, with the approval of the Kodiak Island Borough, October 24,1991. CCO054 R. W. Beck and Associates 5-1 Section 5 Northwest New Mexico Council of Governments Regional Solid Waste Management Planning Study Years Completed: In progress Client: [Northwest New Mexico Council of Governments Contact: Ms. Patricia Lundstrom (505) 72214327 County of Marin and its Cities, California Waste Generation Study Year Completed: Client: Contact: In progress County of Marin Ms. Susan Maves (415) 499-6269 Seattle Engineering Department, Washington Commercial Waste Stream Audit Year Completed: Client: Contact: 1989 City of Seattle Mr. Mozell Brown (206) 684-7639 Alaska Industrial Development and Export Authority Healy Clean Coal Project Oceantrawl Loan Review Year Completed: Client: Contact: 5-2 R. W. Beck and Associates On-going (Healy); 1990 (Oceantrawl) Alaska Industrial Development and Export Authority Mr. John Olson (907) 561-8050 CCO054 REFERENCES Alaska Energy Authority Feasibility Review of Unalaska Geothermal Project Year Completed: Client: Contact: In progress Alaska Energy Authority Mr. Brent Petrie (907) 561-7877 CCO054 R. W. Beck and Associates 5-3 Section 6 PROJECT BUDGET AND SCHEDULE STUDY ELEMENT TASK COST ESTIMATE 1 Cooperative Study Effort $2,100 2 Protocol Development 3,100 3 Database Selection 3,900 4 Data Collection 2,300 5 Solid Waste Characterization 3,900 6 Report Preparation 1,700 TOTAL: $17,000 CCO054 R. W. Beck and Associates 6-1 I Section 7 MANAGEMENT STRUCTURE AND INSURANCE CERTIFICATION MANAGEMENT STRUCTURE The Project Team members have considerable experience working on projects for municipal governments and thus already have procedures in place to ensure effective project management and quality control. We have learned through our years of experience in working with municipali- ties and counties that proper coordination and direction requires good communication. We are used to coordinating communication between individuals in different locations. Additionally, we have developed a specific project management plan to Provide the Kodiak Island Borough (KIB) with a responsive, highly experienced Project Team. The project will be managed from our Denver Office, with Harvey Bertrand serving as Project Manager. Pete Grogan Director of Materials Recovery, will be Partner -in -Charge; he is based in our Seattle office. Mr. Bertrand will report to Mr. Grogan on the progress of the project to ensure that deadlines and budgets are met and that the project progresses as planned. Mr. Mike Hubbard of our Anchorage office will be Assistant Project Manager, and will provide local supervision and client liaison services. It is our intention to work closely with the KIB staff and to form a team for the execution of the waste characterization study. The KIB/Beck team will be led by Mr. Bertrand and Mr. Hubbard, and primarily staffed by KIB personnel, as we envision it now. Additional Beck staff will be available for technical consulting and analysis, as needed. We believe that management must be intimately involved in the project at all times. By having our project management directly involved in supervising or conducting project work on a regular basis, we will be able to monitor the progress of the study. The work schedule of R.W. Beck for the twelve-month study period has been examined, and we have determined that current and projected work load will enable us to commit our Project Team to the KIB project. 0 CCO054 R. W. Beck and Associates 7-1 Section 7 The staff of the KIB will be able to contact the Project Manager, Assistant Project Manager, or Partner -in -Charge with questions or concerns. - Upon receiving notice to proceed, a project control memorandum will be prepared for internal use by the Project Manager. This memorandum will set forth all elements of work to be accomplished, coordination require- ments, anticipated problem areas, basic data sources, communications chain of command, lead personnel assignments, and time and budget constraints. This document will also establish work order numbers for any separate accounting of charges needed. Mr. Bertrand will be responsible for seeing that the following steps in our project management program are carried out: 1. Segregating the work to be accomplished into discrete and I manageable tasks; 2. Establishing specific content, quality and completion criteria, I time schedule, and budgets for each task; 3. Monitoring the actual progress of each task on a regular basis I and comparing it to the estimated time and budget amounts; 4. Increasing effort applied to any task on which progress may be I lagging or when schedule changes dictate; and 5. Regular client/consultant communications. Throughout the project, coordination meetings (in person or by conference I call, as appropriate) will be held with project personnel at regular intervals to assure project prosecution on a coordinated basis, to resolve areas of overlapping responsibility, and to assure the waste characterization analyses are proceeding accurately and on schedule. Procedural memoran- da will be prepared by the Project Team to clarify the agreed-upon characterization procedures. A primary goal of our project management is staying within budget. Our cost control strategy is relatively easy in concept, but can be difficult to execute if done improperly. We feel strongly that the most effective cost control strategy is to prepare a detailed budget and plan at the beginning of the planning process and adhere to the plan and budget through continuous involvement of project management. Such a process requires a disciplined approach, by managers who are able to see the 'big picture" on how the entire project is progressing, as well as being involved in details of the project. Such cost control management requires an understanding that during the project, due to inevitable uncertainties and 7-2 R. W. Beck and Associates CC0054 MANAGEM AND IN CERTIFICATION unpredictable events, certain tasks may be under budget and certain tasks may be over budget. The key is to manage all phases of the project so that, overall, the entire project will be within projected costs. This is accomplished by treating each task as a "mini -project;' which has its own budget and schedule. To assist us in cost control, we have a system of computer budgeting programs which will assist us in keeping track of the hours spent by task and the progress accomplished by task We will be using these programs in our cost control strategy, but primary emphasis will be on time and cost management by a team willing to make individual commitments toward the success of the project. The project budget and schedule can be found in Section 5. Is CC0054 R. W. Beck and Associates 7-3 CERTIFICATE OF INSURANCE ISSUE DATE (MMIODNY) May 22,91 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AN 0 CONFERS Johnson & Higgins Of Washington EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES EELOW NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, The Financial Center 1215 Fourth Avenue, Suite 2300 COMPANIES AFFORDING COVERAGE Seattle, Washington 98161 SUS -CODE Attn: Ms. Nina Galli R. W. Beck & Associates, Inc. Fourth & Blanchard Building 2101 Fourth Avenuq,:Suite 600 Seattle, washingtcn 98121-2375 COMPANY LETTER A Olympic National Insurance Co. Ltd. COMPANY B LETTER COMPANY LETTER COMPANY D LETTER COMPANY E LETTER THIS ISTOCERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE GENERAL UAI IUrY COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR. OWNER'S S CONTRACTOR'S PROT. AUTOYOIKE LABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS NIRED AUTOS NON -OWNED AUTOS GARAGE LIABILITY RICESf LIABSJTY OTHER THAN UMBRELLA FORM YSORKER'S COMPENSATION AND OSPLOYERf' LIABNTT' OTHER POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION DATE (IAMRXNVY) DATE PMMIDD(YY) A Professional Liability 1-10001-91 5-1-91 DENOMPTION OF OPEIIATWUSA.00ATNNI8NEM0.iSNMTMCTMSMPEGAL TTEMS 5-1-92 ALL LIMITS IN THOUSANDS GENERAL AGGREGATE f PRODUCTSLOMP/OPS AGGREGATE S PERSONAL f ADVERTISING INJURY S EACH OCCURRENCE S FIRE DAMAGE (Ary MI lin( f MEDICAL EXPENSE (Arty m Paw) S COMBINED SINGLE f LIMIT BODILY INJURY f (PM PMw) BOOILY INJURY f MIN 80644m) PROPERTY f DAMAGE EACH AGGREGATE OCCURRENCE f f STATUTORY i (EACH ACCIDENn i (DISEASE—POLICY LBAM i (DISEASE—EACH EMPLOYEE $1,000,000 each claim $1,000,000 each annual aggregate. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. ISSUE DATE CERTIFICATE QF -;INSURANCE; �, .-� - 91 YI II,al;/11a;. INFORMATION ONLY D THIS CERTIFICATE IS ISSUED AS A MATTER OF AN `DDOLER CONFERS NO RIGHTS UPON TINE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE Johnson & Higgins of WA, Inc. POLICIES BELOW. The Unigard Financial Center COMPANIES AFFORDING COVERAGE 1215 Fourth Avenue Hartford Accident & Indemnity Company Seattle, WA 98161 COMPANY A Hartford Casualty Insurance Company LETTER Twin City Fire Insurance LOMPANY B Hartford Accident & Indemnity Company ETTER LETTER SYRED City Fire Insurance R.W. Beck and Associates COMPANYTWin LETTER C Hartford Underwriters Insurance 2101 Fourth Avenue, Suite 600 COMPANY D Seattle, WA 98121 LETTER COMLETTEPANYR E ;OVERAGES IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD THIS NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS INDICATED, ISSUED OR MAY PERTAIN, THE INSURANCE I POLICIES HEREIN IS SUBJECT TO ALL THE TERMS, AFFORDEDCERTIFICATE MAY BE OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PA CLAIMS. EXCLUSIONS AND CONDITIONS POLICY EFFECTIVE POLICY EXPIRATION LIMITS TYPE Of INSURANCE POLICY NUMBER DATE (MM/DDIYY) GATE (MMIDDM') i GENERAL AGGREGATE 5 2,000,000 DENERAL UABILITY A X COMMERCIAL GENERAL LIABILITY 52UUNJI5906 PAODUCTSLOMPIOPAGG. S 2,000,000 CLAIMS MADE X OCCUR. 52UUNJI5908 (MA) 05/01/91 05/01/92 PERSONAL A ADV. INJURY S 1,000,000 OWNER'S A CONTRACTOR'S PROT. 52UINJI7350 (TX) EACH OCCURRENCE S 11000,000 FIRE DAMAGE (An, one Irre) S 300,000 MED. EXPENSE (MY on• Perwn) S 10,000 AUTOMOBILE LIABILITY COMBINED SINGLE i 1,000,00 LIMIT X ANY AUTO ALL OWNED AUTOS BODILY INJURY 5 (PM ) ' SCHEDULED AUTOS HIRED AUTOS 52UUNJI5906 05/01/91 05/01/92 BODILY INJURY $ (Per wiftnl) NONJO NED AUTOS ' GARAGE LIABILITY PROPERTY DAMAGE S EACH OCCURRENCE S EXCESS LIABIUTY UMBRELLA FORM AGGREGATE 5 OTHER THAN UMBRELLA FORM X STATUTORY LIMITS WORKER'S COMPENSATION 52WBCN44341,000,000 EACH ACCIDENT 6 AND 52WBCN4432 (CA) 05/01/91 05/01/92 DISEASE—POLICY LIMIT 61,000,000 EMPLOYERS' LIABILITY 52WBCN4433 (TX) DISEASE—EACH EMPLOYEE $1,000,000 OTHER OESO UPTION OF OPEIIATIONBILOCATIONSMENICLESISPEGAL ITEMS HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREC9. THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NC'TCE TO THE CERTIFICATE HOLDER NAMED TO THE I LEFT. BUT FAILURE TO MAT. SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPO-1 THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE i zACORO Section 8 APPENDICES R.W. AND ASSOCIATES Section 3 PRELIMINARY SOLID WASTE CHARACTERIZATION PLAN OVERVIEW This plan is designed to respond to the real solid waste management needs of the Virgin Islands. Special effort has been made to design it in such a way that it provides practical, usable information for the Islands, and this will remain a focus in subsequent plan revisions. This plan is designed to determine the quantities, composition, and heating value for solid waste of several generator types on St. Thomas, St. Croix, and St. John. Major generator types will include residential, commercial, and light industrial classifications. C'Commercial" solid waste, for the purposes of this study, includes institutional waste, such as paper from government offices.) Cruise ships will be included in the solid waste generator types. Although the Virgin Islands Port Authority has refused acceptance of cruise ship solid waste, some level of effort will be directed toward this generator type in the event that the Port Authority chooses, or is required, to accept cruise ship waste some time in the future. The solid waste characterization methodology will include both a field sort of solid waste and field and telephone surveys. Both methods of data collection will be employed in order to gain as much information as possible with the optimum level of effort. The field sort will be used to determine the specific composition of residential and commercial solid waste. The field surveys will be used to determine volumes and characteristics of construction and demolition waste, self -hauled waste, and characteristics of hauling vehicles. The telephone survey will be used to obtain information on medical wastes and other aspects of the waste stream. Solid waste categories included in the field sort will be selected to provide information on key elements of the DPW's current and future solid waste management plans. The field sort and survey will include all the standard solid waste components such as several categories of paper, plastics, glass, metals, and organics, and will include hazardous and medical wastes if these are found The methodology is designed to take CCO034 R W. Beck and Associates 3-1 Section 3 special consideration of the 24-hour operation of the St. Croix and St. Thomas landfills and the multiple vehicle types employed to transport solid wastes on the Islands. DATA COLLECTION METHODOLOGY GENERATION RATES, QUANTITIES AND SOURCES Solid waste generation characteristics in the U. S. Virgin Islands were addressed in the Virgin Islands Water and Power Azdhority Solid Waste Management Plan, prepared by R W. and Associates in June, 1991. That plan addressed historical solid waste generation in the U.S. Virgin Islands and comparisons of per capital generation rates on the Islands to per capita generation rates in the Hawaiian Islands and the continental United States. As discussed in that plan, the different sources of solid waste generation data are not in agreement. Although the solid waste quantity data referenced in the Solid Waste Management Plan are reliable for general planning purposes, more concrete data are necessary in order for the DPW to design specific solid waste programs and facilities. Therefore, the project team suggests that current solid waste quantity estimates be confirmed with a combined weighing and survey program at the St. Thomas and St. Croix landfills. Specifically, we recommend that the scales at these landfills be put into operation, automated, and used to provide one full year of waste quantity data. In conjunction with the weighing program, we propose that a survey of the solid waste entering the St. Thomas and St. Croix landfills be performed to determine volumes associated with the weight and sources of the solid waste. These landfill surveys are suggested for periods while the scales are in operation during four one-week periods during the year. Two of these one-week periods would be conducted in conjunction with the field sorts. Conducting the study in this way will allow analysis of solid waste volumes and weights on a seasonal basis. Shown in Attachment 1 is a sample form used in conducting a similar survey in Victoria, Texas. A form especially devised for purposes of this study will be developed to obtain quantity and volume information relating to a wide variety of generator types, including construction and demolition debris. The form will be designed and the survey will be con- ducted in a manner which takes into account the 24-hour operation of the landfills. It is likely that much "self -hauled" solid waste is entering the 3-1 R W. Beck and Associates CCO034 PRELIMINARY SOLID WASTE CHARACTERIZATION PLAN landfills, which would not be quantifiable based simply on records of municipal and private solid waste haulers. In some cases, it is possible for over 50 percent of solid waste to be represented by individuals disposing of their solid waste using their own vehicles on a "self -haul" basis. In the Islands, 24-hour operation encourages this type of activity and, therefore, disposal activity in "off hours" will be accounted for in the surveys. The surveys will also record vehicle type and capacity as a further effort in characterizing the solid waste. As a result of the weighing programs and surveys conducted as part of this task, a reasonable level of information will be obtained on solid waste generation rates by generator type. The data obtained in this task will be used in conjunction with previous studies and the previously conducted Solid Waste Management Plan to calculate reliable solid waste generation rates for planning purposes. Also, per capita per day (pcd) rates will be determined for both residential and commercial generators. The information obtained in this task will be directly applicable in designing recycling and educational programs for specific solid waste generators. SOLID WASTE COMPOSITION The project team will employ two means to obtain data necessary to identify the Islands' solid waste composition. The first will be the surveys conducted in connection with collecting data on generation rates, quantities and sources above. Although the principal focus of these surveys is to obtain quantity data by generator type, the surveys will be conducted so as to obtain as much composition data as possible. For example, in conducting surveys of self -haul vehicles entering the landfill, it is relatively straight -forward to visually scan the load and reasonably estimate the amount of yard waste being disposed in the landfill. In a similar fashion, gross data on white goods and tires will be determined. In addition, the surveys at landfills will be used to the extent possible to determine if hazardous and medical wastes are entering the landfill. The second method which will be employed to obtain solid waste composition data will be field sorts at the St. Thomas and St. Croix landfills. In addition, St. John's solid waste will be visually examined to gain qualitative information on the character of that solid waste. We recommend that, given the relatively small quantity of solid waste being generated by St. John, review of that island's solid waste be limited to the visual survey. CCO034 R W. Beck and Associates 3-3 Section 3 The solid waste sorts will be held two times during the year — once in peak tourist season, probably in March, and the other during the off-peak tourist season, probably in July. (Please see below for discussion and recommendations related to seasons.) Although conducting the field sorts during the other seasons would be ideal, in the Islands' climate, such field sorts would probably not be of high value for the effort expended. In order to account for possible changes in composition during the "fall" and "spring" seasons, the previously discussed landfill surveys will be designed to detect variations in certain items such as yard waste and significant changes in volume. In order to sample solid waste from St. Thomas and St. Croix while simultaneously evaluating several solid waste generator types and maintaining statistical validity such an effort will require a considerable number of labor hours. To serve the DPW s needs, ensure quality control, and maintain a reasonable budget, supervision of data collection activities will be performed by the project manager for the initial several days of each seasonal sort for each island, with a trained and qualified supervisor taking over from that point on in each sort. The designated person will be a member of the project team. We will provide all supervision services, as required of the consultant according to the Request for Proposals. However, we also offer an option to the DPW, if it wishes, to have one of the Department's staff members train and serve as a data collection supervisor for a portion of the effort. A DPW labor crew is also a possibility. This approach has been used very successfully by R. W. Beck with other government agency clients in the U.S., with a resulting cost saving and enhanced staff skill level to the client when the project was concluded. SELECTION OF SOLID WASTE GENERATOR TYPES The term "generator types" is used to classify the source of waste. Five generator types will be included in the field sorts for waste composition analysis for St. Croix and St. Thomas: single-family residential, multi -family residential, and tourist/business districts, light industrial and other commercial. Five is the likely optimal number of generator types for 4 the field sorts, providing for both cost containment and statistical validity of results. -4 The following is a list of potential solid waste generator types: 34 R. W. Beck and Associates 7 CC0034 PRELIMINARY SOLID WASTE CHARACTERIZATION PLAN Residential Generators in Single family dwellings ■ Multi -family dwellings Commercial Generators ■ Hotels ■ Tourist/Business Districts ■ Other Commercial Generation is light Industrial Generation ■ Cruise Ships ■ Governmental and Office Buildings ■ Construction and Demolition Waste r ■ Sewage Sludge In selecting the appropriate numbers of solid waste generators from the list above to include in a sorting program, it will be necessary to consider a number of factors. Several of these are discussed as follows: ■ The level of tourist trade has a major impact on the amount and composition of solid waste on the Islands. It is very important to consider that in the U. S. Virgin Islands, the total number of tourists annually is in the range of 2,000,000 people. Even though many of these people stay only a few days, their impact is significant. ■ Although there are few medium to large scale manufacturers on the islands, commercial and industrial generators contrib- ute to the high per capita waste generation rate (previously calculated at 9 lbs/capita/yr). Manufacturing — principally from num distillation, oil refining, watch assembly, and manufacturing of alumina, chemicals, pharmaceuticals and clothing — contributes to solid waste. Also, government service is one of the leading employers on the islands, which implies the generation of office waste. ■ Data from previous solid waste studies for the Virgin Islands, and data from similar analyses conducted by R- W. Beck, CCO034 R W. Beck and Associates 3-5 Section 3 NUMBER OF SAMPLES The number of samples for each generator type is determined based on past experience in conducting waste composition studies. In order to obtain waste composition data with acceptable statistical data for planning purposes, a minimum number of samples must be sorted for each generator type. A statistical formula for calculating the number of samples per generator type is suggested by Dr. Klee in his work This formula requires that one waste component is selected and its percentage in the waste stream is assumed. Dr. Klee's work included a limited number of waste categories (14 in total)' and suggested certain statistical parameters for a mixed waste stream. The problem with using this formula is in selecting the one waste component by which the sample size for all components willbe determined. Because of the large number of waste components to be used in this analysis, choosing one component to estimate the number of samples for all components is not prudent. Instead, our method relies on past results from various numbers of samples adequate for planning purposes for each waste generator type within the project budget. To obtain statistical validity in a sampling process, a minimum of twenty samples should be obtained for each generator type per season. To achieve acceptable accuracy and coverage during data collection for each Wand, while containing costs for labor and services, the project team ' Albert J. Klee, Design and Management for Resourm Rm� Q"" Decision - Mating, Volume 3 3-6 R W. Beck and Associates CLAW4 provides guidance in the selection process. The project team has extensive data on file relative to generator types. This includes data on typical per capita generation rates for vari- ous generators such as hotels and guise ships (R W. Beck has conducted a number of studies for island resort areas and port authorities), and waste types such as construction - and demolition debris and sewage sludge. ■ Past experience has shown that the landfill survey will supply a reasonable estimate of solid waste generation data for construction and demolition wastes and sewage sludge. NUMBER OF SAMPLES The number of samples for each generator type is determined based on past experience in conducting waste composition studies. In order to obtain waste composition data with acceptable statistical data for planning purposes, a minimum number of samples must be sorted for each generator type. A statistical formula for calculating the number of samples per generator type is suggested by Dr. Klee in his work This formula requires that one waste component is selected and its percentage in the waste stream is assumed. Dr. Klee's work included a limited number of waste categories (14 in total)' and suggested certain statistical parameters for a mixed waste stream. The problem with using this formula is in selecting the one waste component by which the sample size for all components willbe determined. Because of the large number of waste components to be used in this analysis, choosing one component to estimate the number of samples for all components is not prudent. Instead, our method relies on past results from various numbers of samples adequate for planning purposes for each waste generator type within the project budget. To obtain statistical validity in a sampling process, a minimum of twenty samples should be obtained for each generator type per season. To achieve acceptable accuracy and coverage during data collection for each Wand, while containing costs for labor and services, the project team ' Albert J. Klee, Design and Management for Resourm Rm� Q"" Decision - Mating, Volume 3 3-6 R W. Beck and Associates CLAW4 PRELIMINARY SOLID WASTE CHARACTERIZATION PLAN I suggests two weeks for each of the two seasonal sorts for St. Thomas and N St. Croix. Since it is possible to sort ten samples per day from ten separate loads, a total of loo samples per season could be sorted for St. Thomas and St. Croix assuming a five-day work week. Therefore, during each season, the five generator types mentioned above (100/20) can be sampled for St. Thomas and St. Croix while maintaining a reasonable level of accuracy. Furthermore, given that statistical validity can be gained for the given generator types for each island during each of the two seasons, variations in solid waste composition between seasons will be detected. Detection of such variations is essential in order to determine the effects of the tourist trade and weather-related changes in waste composition. CCo034 R. W. Beck and Associates 3-7 s F Section 3 Proposed Sampling Plan to Assume Statistical validity for Five Generator types Sort Location Generator Type March Sort July Sort St. Croix 1 20 20 2 20 20 3 20 20 4 20 20 5 20 20 TOTALS: 2 100 100 SAMPLING PERIOD In the Virgin Islands, seasons have less meaning in terms of vegetation and yard waste than in the continental U.S., and much greater meaning in terms of tourism and commercial activity. In the continental United States, the sampling periods are determined with the hypothesis that residential waste composition will vary with the seasons and commercial waste composition will remain fairly constant throughout the year. This hypothesis is based on the assumption that, in the residential waste To obtain statistical validity for five waste generator types, 100 samples par Sort location per season would be required; 100 samples could be sorted in a two-week period at 10 samples per business day. 3-8 R. W. Beck and Associates CCO034 PRELIMINARY SOLID WASTE CHARACTERIZATION PLAN IN stream, yard trimmings will be the greatest source of waste composition fluctuation In addition, the commercial and residential waste stream is not typically assumed to vary based on season in the continental United States. Commercial activities and population generally remains constant throughout the year. Although there may be periods of increased or decreased waste generation, in general the composition of the waste stream is assumed to remain relatively constant. This is not the case in the Virgin Islands, and selection of sampling periods will reflect this. It is a customary practice to target peaks and lows — the extremes — in solid waste sorts when determining sorting periods. As a guide for selecting sorting seasons for the Virgin Islands, based on seasonal tourist populations, the following table summarizes the combined air and cruise ship arrivals for the Virgin Islands for 1989: U. S. Virgin Islands Total Cruise Ship and Air Passenger Arrivals 1989 Janua 188,499 Februa 173,071 March 192,307 -April163,122 141,204 -May June 129,482 138,111 -July August 146,563 September 54,365 October 97,073 November 148591 December 161,742 CCO034 R W. Back and Associates 3-9 r] cl Section 3 Reviewing the table above, it is apparent that March would be the peak month although January is a close second. March will be assumed as the month of the sort, with the understanding that either March or January would be equally acceptable, if the DPW wishes to modify the project schedule presented in this preliminary plan. For the off-peak season, September would be the selection if definite extremes are at issue. However, given that April, May, June, July, August, November and December are so similar in tourist population, it would be advantageous to select one of these months, which is representative of a significant portion of the year. For purposes of this preliminary plan, therefore, July is selected as the month which will represent the off-peak months. Once the data for January and July have been obtained, these data will be extrapolated to determine solid waste characteristics for September and October. CATEGORIES OF SOLID WASTE MATERIALS TO INCLUDE IN THE FIELD SORTS Categories of solid waste materials used for sorting solid waste will be decided mutually between the DPW and the project team. At a minimum, the categories mentioned in the Request for Proposals will be included in the field sorts. However, in order to provide the DPW with important information for future as well as present purposes, a sufficient number of categories should be included to ensure that all potentially recyclable products are represented in the solid waste sorts. It is suggested that the following categories be included: Suggested Categories for Solid Waste Characterization Study ■ Paper O Newspaper o Corrugated Paper C3 Computer Paper o Office Paper a Mixed Scrap Paper C3 Nonrecyclable Paper a Disposable Diapers 3-10 R. W. Beck and Associates CCO034 PRELIMINARY SOLID WASTE CHARACTERIZATION PLAN ■ Plastics o PET Bottles o HDPE Bottles (Milk, Juice) o Other Plastic Bottles o Film Plastic o Polystyrene o Other Plastic Products ■ Glass E3 Refillable Beverage o Other Recyclable Glass o Nonrecyclable Glass ■ Metal C3 Aluminum Cans to Tin Cans o Bi -metal Cans o Ferrous Metals E3 Mixed Metal/Materials ■ Rubber o Tires o Rubber Products ■ Organic o Food (excluding containers) E3 Wood Wastes o Textiles o Leather o Prunings o Leaves and Grass o Manure CCO034 R. W. Beck and Associates 3-11 W ME IL Section 3 r. 47 O Vegetable Wastes o Other Biodegradable Organic Matter ■ Other O Miscellaneous Non -Combustibles o Gypsum Wallboard • Fiberglass Insulation a Construction Debris 0 Bulky Waste (Appliances, furniture, etc) ■ Hazardous (excluding spent containers) a Latex Paint o Adhesives, Glues 0 Oil Paint, Solvents • Cleaners n Pesticide, Herbicide t7 Batteries E3 Gas, Kerosene t7 Motor Oil, Diesel Oil 0 Asbestos a Antifreeze a Other Chemicals As shown, a number of paper and plastics categories are included. The intent is to ensure that if markets for recyclables are available for any particular category, the project team in its market analysis, and the DPW, will be able to assess its potential of responding to those markets. SUPERVISION AND SORTING CREW FOR DATA COLLECTION The sorting will likely occur at the Bovoni landfill in St. Thomas and at the St. Croix landfill. The project manager or a qualified designee will supervise sorting and surveying activities. However, as suggested above, it may be financially advantageous for the DPW to provide a DPW supervisor — and perhaps a crew — to conduct at least a portion of the 3-12 R. W. Beck and Associates CCO034 PRELIMINARY SOLID WASTE CHARACTERIZATION PLAN g i sorts. A possible approach if this option is selected is to allow the project team personnel to supervise the entire sort for one island and the first one' or two days on the other island, and allow DPW personnel to supervise the remainder of the sort on the second island. During the sorting period, the project team supervisor will be responsible for managing the sorting site. The supervisor will be responsible for overseeing operations; selecting, removing and properly labelling each sample; seeing that the unwanted waste is cleared from the sorting area in a timely manner, quality control; and answering questions from the crew. The crew supervisor will also be responsible for quality control in the sorting procedure, ensuring that health and safety procedures are adhered to and methods of weighing and recording the data for consistent each sample. The crew will be provided a training session prior to the sort, during which the following topics will be discussed: ■ Purpose of the analysis; ■ Health and safety procedures; ■ Safety gear; ■ The work environment, ■ Sorting procedures; and ■ Waste components. EQUIPMENT FOR DATA COLLECTION The following equipment will be required for the field sorts. As stipulated in the Request for Proposals, the project team will be responsible for supplying all equipment. Equipment will be obtained from R W. Beck and Associates' inventory, with the exception of items which are unreasonable to ship, such as front-end loaders. Such equipment will be rented or, if available from the DPW, arranged for use by mutually agreement. EQUIPMENT LIST Waste Weighing Scale Waste Weighing Scale Stand CCO034 R. W. Beck and Associates 3-13 Section 3 SORTING PROCEDURES Roughly 200 to 300 pounds of solid waste will be sampled from each truck load selected. This amount of solid waste is consistent with the America Society of Testing Material (AS.T.M.) standards and other standards used 3-14 R. W. Beck and Associates CC0034 (Suggest that this be obtained on island, perhaps from the DPW, if availableJ Other Sorting Gear ■ 10' x 1Z heavy-duty fabric -reinforced tarps ■ Plastic laundry baskets ■ 4 -mil -thick, clear plastic bags ■ Duct tape a Seats Safety Gear ■ Disposable coveralls (polycoated Tyvek) ■ Gloves (chemical resistant) a Gloves (liners) ■ Hardhats ■ Earplugs ■ Safety glasses ■ Filter masks ■ Safety vests ` ■ Fire extinguisher ■ First-aid kit ■ Portable eyewash ■ Drinking water and cups ■ Front-end loader (Possible item DPW might provide at each landfill) ■ Canopy (For rain and sun protection, to obtain on island, if possible) SORTING PROCEDURES Roughly 200 to 300 pounds of solid waste will be sampled from each truck load selected. This amount of solid waste is consistent with the America Society of Testing Material (AS.T.M.) standards and other standards used 3-14 R. W. Beck and Associates CC0034 PRELIMINARY SOLID WASTE CHARACTERIZATION PLAN in solid waste characterization. Loads will be selected based on a detailed r procedure, which will be established for both St. Croix and St. Thomas based on information gained from the DPW. The selection of the truck routes will depend on which areas they serve, their frequency of pickup, and their contents. Given that the DPW and its contracted haulers make use of roll -offs, special care must be made to ensure that routes are selected which do not contain waste contaminated with a type of solid waste that is not desired. For example, if a residential route is desired for a particular sample, caution must be taken that the location of a roll -off is Msuch that commercial waste contamination in the load is unlikely. Once the routes are identified, a number will be chosen to allow the level of sampling desired. If the number of routes used to collect solid waste is large for a particular generator class, a random sampling technique may be used to ensure representation of the entire island in that generator class. For generator classes in which route selections are more limited, the selection may be on a "systematic" basis, such as every truck, every other truck or every third truck. Please note that for certain generator types, it may be necessary to 'design' special routes which will selectively obtain only a certain type of solid waste. In this case, the project team will work with the DPW or the d contracted private hauler to chart those routes. Furthermore, it is especially important to note that the project team will work closely with the DPW and appropriate parties so that no daily operations are interrupted. The project team has conducted an extensive number of such studies and are accustomed to a wide variety of circum- stances and conditions. The project team will be especially sensitive to operational parameters, such as schedules and safety of all personnel involved. Once a detailed plan has been established for the routes and trucks which are desired, the truck drivers will be notified to dump their loads at the d appointed location on an appointed day. Each vehicle included in the sample will be required to weigh in at the scale house, if such a scale is available. Each truckload of waste will dump its entire load in the sorting area. Each load will be divided into 16 "cells" using a three-dimensional, two -layer grid. A random number generator will be used to pre -determine the load cell to be selected into r id CCO034 R W. Beck and Associates 3-15 Section 3 the sample. An amount of 200-300 pounds of waste will be removed from the appointed cell by mechanical means (a front-end loader). After the 200-300 pound cell is selected from each vehicle load of waste, it will be set upon a tarp. The crew of sorters will sort the waste into the various predetermined categories. The crew supervisor will weigh each waste component and enter the information on the appropriate field data sheets. Unwanted waste will be cleared from the sorting area by a loader and taken to the landfill. After the material from each cell is sorted down to a homogeneous pile of waste components of a reasonable size (and generally not larger than two square inches), the remaining material, referred to as "supermdx," will be weighed and thoroughly mixed. To complete the sort, one-fifth to one-half of the total weight of the supermdx sample will be extracted and sorted into the following major categories: recyclable paper, non -recyclable paper, other glass, other ferrous, other non-ferrous, other plastics, leaves and grass, other organics, and fines (small particles of waste). This procedure will be repeated for each load cell. ANALYSIS METHODOLOGY Once the sorting and surveying procedures are accomplished, the analyses will be performed using the field data sheets as a basis for the analyses. A computer spreadsheet, designed on the Lotus 1-2-3 software program, will be used to calculate waste composition estimates. The steps in the analytical process will be as follows: ■ Information on the field data sheets will be summarized and reduced; ■ Duplicate copies of all field data sheets will be made; ■ The site supervisor will hand deliver field data sheets to the data entry operator, ■ Each field data sheet will be reviewed for accurate calcula- tions of data; ■ The computer analysis program will be run, and its built-in self -check functions will flag anomalies in data input; 3-16 R W. Beck and Associates CC0034 PRELIMINARY SOLID WASTE CHARACTERIZATION PLAN and output will be reviewed b ■ Raw data input tpu y the site supervisor, and ■ Regular back-up of computer data and separate storage of the copy will be done. A separate spreadsheet will be made for each generator -type sample. The data from each sample, including source and composition information, will be entered on one row of the analysis spreadsheet. For each waste component in the sample, the estimated mean percentage, variance, standard deviation, confidence level and confidence interval will be calculated. Waste composition data will be presented in tabular format for each generator type, listing sample size, waste components, waste composition percentage by weight, confidence level, confidence interval, and waste composition range according to the confidence interval. Once the field data have been analyzed, they will be revised and accumulated along with other analyses completed outside this study. For example, certain information will be obtained from the landfill surveys and from previous studies, such as the construction and demolition debris data in the former case and all hotel and cruise ship waste in the latter case. All the data will be assembled in such a way that the data will be useable in other study tasks. Information provided will include: (1) waste quantity and composition for various categories of waste generators (residential, commercial, etc), noting seasonal variations; (2) the energy content of the waste stream and its components (see discussion below); (3) per capita generation rates, (4) annual waste quantity averages; (5) traffic volumes at disposal sites by vehicle type; and (6) the impact that recycling programs will have on the items above. A spreadsheet analysis of the impact of recycling programs will be done I to determine how various recycling scenarios will affect the waste stream. The project team will provide copies of all reviews, preliminary reports and any other documentation relative to this task. SOLID WASTE ENERGY CONTENT Energy content in municipal solid waste depends on both the composition of solid waste and its moisture content. In the Virgin Islands, with the solid waste characteristics changing from season to season due to the increases and decreases in tourist trade, and with moisture content changing due to alternating wet and dry seasons, the energy content can to CCO034 R. W. Beck and Associates 3-17 Section 3 be highly variable. Furthermore, if changes occur in solid waste composi- tion over the long term due to modified consumer habits, energy content of the solid waste may change significantly. These elements will be addressed the project team's analyses. Planning for a future waste -to -energy (WTE) facility can be helped by knowing the energy content of municipal solid waste for the Virgin Islands. This information can be used by the supplier of the WTE facility in designing and sizing the WTE plant. It can also be used to estimate how much electricity and/or water will be produced per ton of waste burned in the plant. This is very useful in analyzing the operating results. The conventional approach used to estimate energy content of waste is based upon the composition of the waste and the energy content of each component. This approach is based upon work done by Kaiser in 1977. He analyzed the anergy content of each major component of municipal solid waste (paper, plastic, food waste, yard waste, metals, etc) and showed that the variation in the heat content is greatly affected by the mix of each of these components. He showed that the total heat content of the waste stream can be predicted with reasonable accuracy by using combustion equations to predict the heat content of each component and then in turn using the waste composition to estimate the heat content of the mixed waste stream. There are several combustion equations currently used to estimate heat content of municipal waste. These include DeLong, modified DeLong, Boje, Blount, Hougen, and Watson. There is at present no clear industry consensus as to which is preferred, and different vendors and engineers have their own preferences, although the differences typically are no more than about 100 Btu per pound R W. Beck and Associates has developed a model for performing the analysis using each equation. The information generated by using this model will be important in estimating plant performance as well as establishing design conditions. Of course, the variation in moisture of the waste will have a great effect upon the heating value of the waste, and this can vary considerably. Because of the importance of this variable, we propose to conduct an analysis of moisture content of the waste stream during the field sort. This will be done for each waste stream component, and the results for the entire waste stream will be calculated This information is more useful than simply measuring the moisture content of the entire waste stream because it will allow us to account for the effect of changes in the waste 3-18 R W. Beck and Associates CC0034 PRELIMINARY SOLID WASTE CHARACTERIZATION PLAN stream composition. Moisture content is a relatively simple analysis, requiring accurate weighing of the material "as received," followed by thorough drying and re -weighing. Moisture content data will be correlated to rainfall, and projections made for estimated moisture content of the waste stream during wet and dry seasons during the year. In conducting this analysis, special attention will be placed on likely future changes in solid waste composition, particularly in the areas of plastics and paper. WASTE CHARACTERIZATION PROJECTIONS Upon completion of the solid waste characterization study as defined above, the project team will make a projection of waste generation rates. Future solid waste generation rates will depend upon a number of variables, including demographic makeup of the Islands, degree of recycling at any given time, and especially the level of commercial and tourist activity occurring at a particular time. Based on the project team's previous reviews of commercial/tourism activity in the Islands, it is apparent that sizeable increases in the tourist population can occur over a relatively short period of time. Such increases will change the composi- tion of the Islands' solid waste appreciably. In this task, the project team will work closely with the DPW and appropriate governmental agencies. Assumptions relative to the sources of increases in solid waste generation will allow calculation of the composition of solid waste. Included in these calculations will be assumptions of recycling rates of various components and their effects on solus waste composition, which were developed during data analysis. When making projections related to recycling potential, the project team will recommend the materials that are best suited for collection at the redemption centers that will be established as a result of the Anti -Litter and Beautification Act, Bill 18.0320. Furthermore, the project team will provide qualitative analyses of the effects of changes of solus waste generation rates which will have a direct impact on the DPW's solid waste management planning process. The project team will project a number of scenarios based on a number of socioeconomic assumptions. Then, using the information developed in previous tasks, the project team will perform sensitivity analyses to CC0034 R W. Beck and Associates 3-19 Section 3 estimate the effects of the various socioeconomic scenarios on future solid waste generation on the Islands. FINAL REPORT The data and findings of the waste characterization study will be used in completing the analysis of markets for recoverable materials and will be presented in a final written report and audio-visual presentation. 3-20 R. W. Beck and Associates CC0034