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92-005 Main Elementary Roof Repair Project(�k ;KODIAK ISLAN6 HOIROUGH , CONTRACT CHANGE ORDER 1710 MILL BAY ROAD XODIAK, ALASKA 99815 Contract No. 92 -(] Change order No — 2 iP;mj"t Name, Numbitr & Lmtion j 'mount of Contract & Change Orders MAIN ELEMENZARY' ROOF REPAIR, KIS 410-447 Original Contract $504,$51.00 ; KODIAK . ALAHKA Previous Changes 18,870.00 Contractor This Change 22,134.00 AdiustedContract RAIN PROOF nOOFING CO, INC., 2201 E 84TH_ COURT $545,955.00 ANCHORAGE AK 99507 Description of Change cost I SLALING & ;NSUPATING OF SIEERWALL/ROOF DETAIL DEFECT $2,432.00 INSTALLATIQN OF A34 CONNECTORS TO STABILIZE 2"X4" BETWEEN GLUP-•LAM SEAM AND ROOF SHEATHING 2,$51.00 ABATEMENT TREATMENT OF DRY ROT 2,085.00 RIDGE STRAP BLOCKING INSTALLATION 3,522.00', ADDITIONAL URETHANE FOAM INSTALLATION 3s217.00 GABLE LaYEBROW SHEER TRANSFER DETAIL CHANGF 622.001. ADDITIONAL'CI;ILING TILE REPLACEMENT 7,405.0011 NEW COMPLETION DATE 10-10-92 The time prolddad for mmpteffon of Mo eoetrset is f@} 4QIp1(t ((4aWWJ kW"&y 51 catendw dan > ns aacuownrvlr bw*on mirowm a to the contrast ow$#Pm wt o(dre oantim will tdaato Accepted 6Y: A a: , d� vQe�� Data. �1�. 9 a -- C ntractor's Represtritatift i Remmmendedr Dat Facility o d natdr ' APprouad Bv+ ... IL Date ntracting Officer Original to Faicillty roord Canary to 0ontractor Pink to Froieofnapector KODIAK 1S1.AND BORDUt 110 MILL 8AY ROAD KODIAK, ALASKA 99615 FIELD CONTRACT C14ANGE ORDER Contract 92-005 Change Order No 1 proJaat Name, NUMIAr & 1-pcation MAIN ELILMENTAR'1'ROOF REPAIRr KIB-410-447 KODIAKr AK Connector RAIN PROOF ROOFING CO INC. 2201 D BATS COURT ANCIiORAGE AK 99507 peseription or Change ROOF JO.T,ST REPAIR 1897 L.P. Q $10.00/LF Amount of Contract & Change Orders original Contract $504.851.00 -0- previous CharWes This Change 18,970-00 AdjUinadCuntract $523,821.00 Cost 818,970.00 THE ABOVE FIELD CHANGE ORDER I5 TO RECOGNIZE THE ADDITIONAL QUANTITY OF 2X12 ROOF JOISTS REQUIRED TO REPAIR THE ROOF ABOVE INITIAL EXTBNT OF POT L� nMAGL WAS NOT ABL TOBEDETiRMINED UNDER THEORIGINALSURVEY «me Provided rs 6eaeme en eme mens to the can:ract Nro m: v.w.=�•:• �• •••- --• Atwted BY: - ntrador's Repra ta[Iva �1 Facility Approved Cppaa: Original Canary Pink to F calendar days This docwment shall Data pate..-----r/Z-7 Rain Proof Roofing Co., Inc. ' 2201 EAST 84th COURT 2308 STANDARD AVENUE ANCHORAGE, ALASKA 98507 FAIRBANK.& AI ASKA 99701 (907) 344.5545 (807) 458-5545 FAX (907) 349-3388 FAX (907) 452-2�3 { March 17, 1992 Kodiak Island Borough Office of the Maynr 710 Mill Bay road Kodiak, Alaska 49615-6398 RF: Main Umftntary Roof Rcpsis Project Project No. KI$ -410-447 Kodiak, Alaska SUBJECT, Bid Modification Gentlemen: Please modify our bid by deducting the sun of Two Hundred Ninety rive T_:)Lsaal, one Hundred Forty Nine Lc.L]A s ($295,149.00) from the base bid. Thank you for yo rr momration. BCS Y' atrl Rez11y Pain Proof Roofing Co.,Inc. ��p�EtiG�lFACV+ KC 90AOS�11 C OWNER - GENERAL CONTRACTOR C O N T R A C T THIS CONTRACT, made this 8th day of April A.D., 1992, between the Kodiak Island Borough, acting by and through its Borough Mayor, party of the first part, and Rain Proof Roofingof Anchorage, • Alaska. Co.,Inc. A CORPORATION, incorporated under the laws of the State of Alaska its successors and assigns, party of the second part, hereinafter called the Contractor. WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by the party of the first part, hereby covenants and agrees to furnish and install all the materials and to do and perform all the work and labor required in the construction of the Main Elementary Roof Repair Project, Project RIB - 410 - 447 in the Kodiak Island Borough, Kodiak, Alaska, for the sum of Five hundred four thousand Dollars ($ 504,851.00 ) • Eight hundred fifty-ona The Contractor further covenants and agrees that the entire construction shall be done under the administration and to the complete satisfaction of the Kodiak Island Borough subject to inspection at all time and approval by any participating agency of the Government of the United States of America, and in accordance with the laws of the State of Alaska and rules and regulation of said Federal Agency. The Contractor further covenants and agrees that all of said work and labor shall be done and performed in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect with the Contract documents: that he will abide by and perform all stipulations, covenants, and agreements specified in said Contract documents, all of which are by reference hereby made a part of this Contract, as to all premises therein: and in case any of said materials or labor shall be rejected by the Borough Mayor or his assistant or authorized representative, as defective or unsuitable, then the said materials shall be removed or replaced with other approved materials and the said labor shall be done anew, to the satisfaction and the approval of the Borough Mayor or his representatives, at the cost and expense of the Contractor. The Contractor further covenants and agrees that all of said materials shall be furnished and delivered and all and every of the said labor shall be done and performed, in every respect, to the satisfaction of the herein aforementioned Borough Mayor, on or before August 20, 1992. It is expressly understood and agreed that in case of the failure on the part of the Contractor for any reason, except with the written consent of the Borough Mayor, to complete the furnishing and delivery of said materials 32SP age 1 of 3 KODIAK ISLAND BOROUGH PROPOSAL of NAME OF CONTRACTOR RAIN PROOF ROOFING CO., INC. ADDRESS 2201 EAST 84TH COURT ANCHORAGE, ALASKA 99507 To the Borough Mayor of the Kodiak Island Borough: The Undersigned proposes to furnish and install all materials required in the construction of the Main Elementary Roof Repair Project, Project No. RIB - 410 - 447, located within Kodiak Island Borough, Alaska, according to the contract documents therefore and for the amount and prices named herein as indicated on the Bid Schedule herein contained which is made a part of this Proposal. The Undersigned declares the only person or parties interested in the proposal as principals are those named herein; and the proposal is made without collusion with any person, firm or corporation; that he has carefully examined the specifications; and General Provisions and that he has made a personal examination of the site of the work and that he is to furnish and install all the materials specified in the manner and the time prescribed. The Undersigned hereby agrees to execute all documents required by the Instruction to Bidders within 5 days or such further time as may be allowed in writing by the Borough Mayor after receiving written notification of the Intent to Award, and it is hereby mutually under- stood and agreed that in case we do not, we forfeit the accompanying check or bid bond to the Kodiak Island Borough as liquidated damages, and the said Borough Mayor may proceed to award the contract to others. Written notice of Intent to Award, will be mailed, or otherwise furnished, within 10 calendar days after receipt of bids. We hereby agree to commence the work on or after June 6, 1992, or such time as may be allowed in writing by the Borough Mayor, after Receipt of Award and Notice to Proceed, and to complete the work on or before August 20, 1992. The Undersigned shall sign a Contract containing a liquidated damage clause and other requirements as stated by law, the liquidated damage clause shall be Three Hundred Dollars ($300.00) per each calendar day after contract completion. The Undersigned proposes to furnish a 50% of the contractE�Eay�nent Bond in the amount of R- `' , 17 1aa� $ Fifty Percent (50%) Of Attached Bid Ait and a 50 % of the contract Performance Bond in the amoulgroN. eS22SP 'age 1 of 2 Addendum #2 Attachment "A" ATTACHMENT A BID SCHEDULE Rain Proof Roofing Co.,Inc. , in strict conformance with the Contract Documents, will perform all of the work for the lump sum price of: Eight Hundred Thousand Dollars ----00/100 dollars $ 800,000.00 For the purpose of the lump sum bid above 500 LF of repair of 2 x 12 joist by detail 7/A4 is included. In the event that the quantity of 2x12 joist repair required by detail 7/A4 is higher or lower than the 500 IF contained in the lump sum bid, the contract price will be adjusted at a unit price per linear foot of joist as follows: Unit Price 1. For repair of 2x12 joist required by detail 7/A4 Add/Deduct $ 10.00 (Ten Dollars) Date: March 17, 1992 (Seal - if by Corporation) Respectfully submitted: By: Rai roof Roof• g Co.,Inc. C ntr or Signature President Title 2201 East 84th Court Anchorage Alaska 99507 Business Address t 17 HL'DIAK .St np; : EOHO(IGa ` OWNER - GENERAL CONTRACTOR C O N T R A C T THIS CONTRACT, made this 8th day of April A.D., 1992, between the Kodiak Island Borough, acting by and through its Borough Mayor, party of the first part, and Rain Proof Roof ingof Anchorage, . Alaska, Co., Inc. A CORPORATION, incorporated under the laws of the State of Alaska its successors and assigns, party of the second part, hereinafter called the Contractor. WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by the party of the first part, hereby covenants and agrees to furnish and install all the materials and to do and perform all the work and labor required in the construction of the Main Elementary Roof Repair Project, Project RIB - 410 - 447 in the Kodiak Island Borough, Kodiak, Alaska, for the sum of Five hundred four thousand Dollars ($504,851.00)• Eight hundred fifty-one The Contractor further covenants and agrees that the entire construction shall be done under the administration and to the complete satisfaction of the Kodiak Island Borough subject to inspection at all time and approval by any participating agency of -the Government of the United States of America, and in accordance with the laws of the State of Alaska and rules and regulation of said Federal Agency. The Contractor further covenants and agrees that all of said work and labor shall be done and performed in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect with the Contract documents: that he will abide by and perform all stipulations, covenants, and agreements specified in said Contract documents, all of which are by reference hereby made a part of this Contract, as to all premises therein: and in case any of said materials or labor shall be rejected by the Borough Mayor or his assistant or authorized representative, as defective or unsuitable, then the said materials shall be removed or replaced with other approved materials and the said labor shall be done anew, to the satisfaction and the approval of the Borough Mayor or his representatives, at the cost and expense of the Contractor. The Contractor further covenants and agrees that all of said materials shall be furnished and delivered and all and every of the said labor shall be done and performed, in every respect, to the satisfaction of the herein aforementioned Borough Mayor, on or before August 20, 1992. It is expressly understood and agreed that in case of the failure on the part of the Contractor for any reason, except with the written consent of the Borough Mayor, to complete the furnishing and delivery of said materials 32SP 'age 1 of 3 shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, or capricious, or arbitrary, or so grossly erroneous as necessarily to imply bad faith. The Disputes article does not preclude consideration of questions of law in connection with decisions provided for above. Nothing in this contract, however, shall be construed as making final the decisions of the Kodiak Island Borough Assembly or its representative on a question of law. At all times during the time that a dispute is pending and in the process of being resolved or decided, the Contractor shall proceed diligently with the work so as to achieve, if a all possible, performance of the work within the contract allotted time. The Contractor hereby agrees to receive the prices set forth in the proposal as full compensation for furnishing all the materials and labor which may be required in the prosecution and completion of the whole work to be done under this contract, and in all respects to complete said contract to the satisfaction of the Borough Mayor. It is further distinctly agreed that the said Contractor shall not assign this contract, nor any part thereof, nor any right to any of the monies to be paid him hereunder, nor shall any part of the work be done or materials furnished under this contract. The bonds given by the Contractor in the sum of 50% Payment Bond, and 50%, Performance Bond, to secure the proper compliance with the terms and provisions of this contract, are hereto attached and made part thereof. IN WITNESS WHEREOF, The Kodiak Island Borough Mayor, by authority in him vested, has executed this contract on behalf of the Kodiak Island Borough, and the said has hereunto set their hands and seals, the day and year first above written. KODIAK ISLAND BOROUGH BY - 1 rv- 9.Z ough Mayor By Facilities Coordinator ATTEST: Borough Clerk 32SP age 3 of 3 CONTRACTOR Rain Proof Roofing Co.,Inc. 2201 Court Anc age, asl 5 104 By resident APy SFO *0&Vl 1982 B6�O 4410 ITEM NO Kodiak /s/and Borough AGENDA STATEMENT Meeting of: April 2, 1992 12.A.1. ITEM TITLE: Contract Award - Main Elementary Roof Repair Project, KIB 410 - 447 SUMMARY STATEMENT Bids were advertised & publicly opened on March 17, 1992 at 3:00 p.m. in the Borough Conference Room. A bid tabulation sheet is attached for review. Recommend award of the Main Elementary Roof Repair Project, KIB 410 - 447 to Rain Proof Roofing, Inc. of Anchorage, Alaska, in an amount not to exceed $ 504,851. FISCAL NOTES I ] N/A Expenditure Account Required $504,851 No 410-447-452-150-034-005 APPROVAL FOR AGENDA: Mayor KtUU1V11VItIVUtU At; I IUIV: Move to award Contract No. 92-410-447 Main Elementary School Roof Repair Project to Rain Proof Roofing, Inc. of Anchorage, Alaska, in an amount not to exceed $504.851. MAIN ELEMENTARY ROOF REPAIR, KIB 410 - 447 BID TABULATION March 17, 1992 3:00 p.m. FIRM BASE BID UNIT PRICE 1. 2 x 12 JOIST REPAIR A & E ESTIMATE $ 670,201 Clarion Company 660,223 $ 5.00/L.F. Gaston & Assoc., Inc. 698 000 1.75/L.F. Lawrence Gentry Cnstn. 649,000 1.75/L.F. Holden Company 746,458 2.94/L.F. Criterion General, Inc. 636,000 5.00/L.F. Johnson Company, Inc. 528,000 3.75/L.F. H2W Construction, Inc. 552,000 2.50/L.F. RainProof Roofing, Inc. 504,851 10.00/L.F. ITEM NO. 112D. I. Kodiak /s/and Borough AGENDA STATEMENT Meeting of: March 5, 1992 ITEM TITLE: New Business - other. Approval of Main Elementary Roof Repair Construction Documents. SUMMARY STATEMENT The Main Elementary Roof Repair construction documents, prepared by Kumin Associates, Inc. of Anchorage, Alaska, were reviewed and approved by the Architectural Review Board on February 5, 1992, and the Kodiak Island Borough School Board during their meeting held February 24, 1991. Bids for the project are scheduled to be opened mid-March with construction to occur this summer. Assembly approval of the construction documents is a requirement to request reimbursement from the State of Alaska Department of Education. Recommend the Assembly approve the Main Elementary Roof Repair Project construction documents prepared by Kumin Associates, Inc. of Anchorage, Alaska, dated February 3, 1992. FISCAL NOTES [X] N/A Expenditure Account Required No APPROVAL FOR AGENDA: Mayor RECOMMENDED ACTION: ARCHITECTURAL REVIEW BOARD MINUTES February 5, 1992 Attending the meeting were: Jim Wheeler, Ron Chase, Thomas Rainey, Betty Walters, Ray Camardella, Mike Milligan, Gerry Cloudy, Woody Koning, and William Matzell. Tom Hettich and Kaye McClain also attended the meeting. Following self introductions and a brief discussion of the function of the board, the chair entertained nominations for the chairmanship. Ron Chase nominated Jim Wheeler,seconded by Mike Milligan, for chairman. There were no other nominations. Mr. Wheeler was elected unanimously. Nominations for vice chairman were then addressed. Jim Wheeler moved Ron Chase for the position. Seconded by Woody Koning, Mr. Chase was elected since no other nominations were forthcoming. Mr. Rainey moved the minutes of the meeting of December 4, 1991, be approved. Seconded by Mr. Chase, the motion passed unanimously. Main Elementary Roof Repair 100 % plans were reviewed by the Board. Tom Hettich, of Kumin Associates, Inc., noted the Fire Marshal had agreed in concept with the materials to be used. The project is to begin the day after school is out and completed by August 20. Discussion included questions about the depth of the foam since moisture only migrates 2% into foam. The venting was mentioned as a bonus in keeping the vapor out of the roof. The Extruded PVC ridge cap was discussed, including notations of previous satisfactory uses. It was noted this project will have full time inspection services. Mr. Hettich noted they will be making sure where the vapor barrier meets the glulam it will be made secure --making it as tight as they can. The architects are hopeful the joists are in good condition for the most part. They expect to pull out the bad and then treat the lumber to stop/prevent further growth. The original 5/8" plywood will be replaced with 7/8" tongue and groove plywood. Zinc will be placed on the ridge as a moss deterrant. Mr. Chase moved the approval of the 100 % design plans. Seconded by Mr. Milligan, the motion passed. It was noted that an Addendum will be issued after the pre-bid conference to deal with the siding/facia and painting. A brief review of the High School Alteration, Phase II Project was detailed before looking at the plans. There were no changes in the classroom area from the 30 % plans. The will probably be a surplus sale of cabinetry and appliances which will not be incorporated in the new home economics area. Mr. Hettich said the flooring company and the bleacher company agree that the flooring could withstand the point load and stress on the floor. It was brought up that there would be another point load with people on the bleachers. Mr. Hettich agreed to do further investigation on the suitability of the Mondo floor covering. Discussion then centered on the treatment of the windows between the gym and pool. The plans called for attaching lexan over the windows on the gym side with metal brackets. The suitability of lexan, which can be scratched, was questioned. Alternatives were discussed including, replacing the glass with lexan or closing a portion of the windows and reducing the viewing area size. It was determined that, if possible, the glass should be replaced with lexan, if not, it should be completed according to the 100 % design. Mr. Milligan moved, seconded by Mr. Chase, that the 90 % design drawings be approved. The motion carried. Adjournment There being no further business, the meeting was adjourned at 11:00 p.m.. Signed, James Wheeler Chairman Date Submitted by, Kaye cC ain Eng/c Secretary Da e KODIAK ISLAND BOROUGH SCHOOL DISTRICT Regular Meeting - February 24, 1992 S U M M A R Y ACTION ITEMS: APPROVED: Motion to approve the minutes of the regular meeting of January 27, 1992, the special meeting of February 3, 1992, and the special meeting of February 17, 1992. APPROVED: Motion to adopt the Strategic Plan Executive Summary in the second reading, as amended. APPROVED: Motion to approve extra -duty contracts for the 1991/92 school year for the following: At Kodiak Junior High: Wrestling - John Pruitt, in the amount of $1,513; Wrestling Assistant - Pete Probasco, in the amount of $688; Volleyball - Roxy Bringgold, in the amount of $1,376; and Volleyball Assistant - Lisa Oliveira - $573; at Kodiak High School: Girls Track - Elizabeth Ardinger, in the amount of $2,109; Boys Track - Jeff Hamer, in the amount of $1,834; Girls Track Assistant - Charlotte Mickelson, in the amount of $1,651; and Boys Track Assistant - Sharon Harris, in the amount of $1,513; at Old Harbor School: Volleyball - Ray Krumrey, in the amount of $1,204; Student Council - Steve Rounsaville, in the amount of $573; at Akhiok School - Intramurals - Mark Voss, in the amount of $1,204; for a total of $14,238. APPROVED: Motion to approve leaves of absence for the 1992/93 school year for the following certificated staff members: Dorothy Ford-Sturdevant, Anne M. Jacobson, Dean Olsen, Frank Parker, Christopher Provost, Rodney Sehorn, Patricia J. Smedley, and Melissa Thompson. FAILED: Motion to approve the sabbatical leave request for the 1992/93 school year submitted by Patricia J. Smedley. APPROVED: Motion to approve the FY 92 Chapter I -M Summer Grant application in the amount of $45,750. APPROVED: Motion to approve the Chapter I -M Migrant Education Instructional Assistant/Training Special Grant request in the amount of $8,088. APPROVED: Motion to acknowledge receipt of the South East Regional Resource Center Mini -Grant award in the amount of $1,000. APPROVED: Motion to approve the Kodiak High School Remodel 1008 drawings. APPROVED: Motion to approve Main Elementary School Roof Repair 1008 drawings. SCHOOL BOARD REGULAR MEETING February 24, 1992 Summary Page 2 APPROVED: Motion to approve the applications for the Japanese School Internship Program. APPROVED: Motion to acknowledge receipt of the January Report of Revenues and Expenditures. APPROVED: Motion to enter into executive session for the purpose of discussing negotiations, and to include members of the negotiating team.