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93-51 Coastal Management Program - Phase IIITEM NO. 12.A.1. Kodiak Island Borough AGENDA STATEMENT Meeting of: October 7, 1993 Contract No. 93- 51 ITEM TITLE: Award of a Contract for the revision of the Kodiak Island Borough Coastal Management Program - Phase II. SUMMARY STATEMENT: In February of 1993, the Kodiak Island Borough Assembly approved the advertisement of a request for proposals (RFP) for the revision of the Kodiak Island Borough Coastal Management Program (KIBCMP). Two proposals were received in response to the solicitation. The Planning and Zoning Commission recommended award of the contract to Jon Isaacs and Associates. The revision project was separated into two (2) phases, to reflect the two fiscal years over which the project would be completed. Phase I of the project is complete and the Phase I project report has been distributed to the Assembly, the Planning and Zoning Commission and some members of the public. The purpose of this action is to award the Phase II contract to Jon Isaacs and Associates. Resolution 93-10A authorized the receipt of grant funds of $32,000 from the State of Alaska to fund Phase II of the revision project. Attached for the Assembly's information is the proposed work program and budget for the Phase II project. FISCAL NOTES [ ] N/A Expenditure Account Required $32,000 General Fund 230-252 APPROVAL FOR AGENDA: ^ / Mayor: ACTION: Move to award a contract for the revision of the Kodiak Island Borough Coastal Management Program - Phase II to Jon Isaacs and Associates in an amount not to exceed $32,000.00. AUG 26 199 13 07 907 276-6117 Draft 71271W KODIAK ISLAND BOROUGH COASTAL MANAGEMENT PROGRAM PHASE 2 REVISIONS 1.0 tNTRODUCTION 1.1 BACKGROUND P.2/9 In Mardi of 1993, the Kodiak Island Bo%initiatedgh changes have occurred that nd cafe revision of its ooQGtQI management program. Since the program was Prepaud severai a need for program revisions: The Borough increased in area with the 1989 annexation of lands on the Alaskan Peninsula and islands south of the archipelago in the Gulf of Alaska • Many portions of the KIBCMP are out of date and should be revisod • Current land use issues and use of the KIBCMP as an informal comprehensive plan indicate a need to update the KIBCMP The Phase 1 effort focussed on revising the issues, goals and objectives; initiating changes to the resource inventory and analysis; making boundary recommendations; and making preliminary recommendations for changes to the policies and implomontation. 1.2 PHASE 2 OBJECTIVES The proposal to continue revisions to the KIBCMP in phase 2 has the following objectives: • revise the KIBCMP to provide effective coastal management and long range planning in the Kodiak Island Borough complete revisions to the resource inventory and analysis e review, evaluate, and revise the classification areas, subject uses, and policies of the KIBCMP • review, evaluate, and revise the implementation chapter of the KIBCMP 1 AUG 26 193 13:07 907 276-6117 Drab 7/27/93 P. 3B • review, evaluate, and revise Area Meriting Special Attention (AMSA) recommendations for the KIBCMP • complete an adequate public participation program with a Citizens Advisory Committee and Borough rooldents • prepare a Public Hearing Draft (PHO) of the revised KIBCMP, and hold appropriate public and agency meetings • incorporate comments on the PHD into a Concept Approved Draft for approval by the Borough Planning Commission, Assembly, and subinitial to the Alaska Coastal Policy Council for approval • assist the Borough with evaluation of state Findings and Conclusions on the Concept Approved Draft and presentation of the plan to tho Alaska Coastal Policy Council for approval 2.0 PHASE 2 WORK PLAN As indicated in the introduction, preparation of the Public Hearing and Concept Approved Draft will take place in Phase 2. The following tasks are scheduled for Phase 2: Task 1 Completion of Resource Inventory and Analysis Using information obtained from the Minerals Management Service, Petromarine, the 1980 census, and U.S. Fish and Wildlife Service, updating the resource inventory and analysis. The update will focus on topics 1) identified in the issues, goals, and objectives, and 2) pertinent to providing support to land use regulations. Task 2 Review, evaluate and revise the classification areas subiect uses and oolloies of the K180101f Based on the revised issues, goals, and objectives, and revised inventory and analysis, the nature and boundaries of the resource classifications areas will be reviewed and revised. Land use and zoning will also be taken into consideration. F AUG 26 '93 13:08 907 276-6117 Draft 7/27/93 KIBCMP policies will be evaluated and revised based on several factors: P.4/8 • enforceable and administrative policy language from more recent coastal management pians • the focus of the revised issues, goals, and objectives • land use and zoning considerations Special management or other area -specific policy schemes have been useful in other coastal management plans, and may be used if necessary. These more specific policies can be applied to geographically limited areas that have common problems, avoiding the use of unnecessarily strict policies on a Borough wide basis. They could be linked to the individual classification areas, or other areas based on identification of common environmental or land use concerns. Task 3 Review Evaluate and Revise the Implementation Chanter of the KIBCMP There several consideration in revising the implementation chapter of the Kodiak Island Borough coastal management program. First, because It Is an older coastal management plan, the Chapter needs to be revised to ref ecr current federal/state consistency review requirements and procedures. Second, the Kodiak Island Borough has modified some of its local land use regulations, and developed procedures for using the coastal management program during review and approval of Title 29 land uee requirements. these need to be incorporated into the implementation chapter. Finally, a major intent of the program revisions is to focus on current land use issues, and use the coastal management plan as a comprehensive plan to support Borough land use regulations. Modifications to the implementation chapter should reflect this orientation and provide adequate linkage to municipal regulations and ordinances. Task 4 Review. Evaluate and Reviae Area Meriting Saecial Attention (AMSA) Recommendations for the KIBCMP At this poem In time, It Is envisioned that changes to this chapter will be minor. The Borough should consider whether, after 10 years, it wishes to drop or add any potential AMSA's. In particular, the resource inventory/analysis and evaluation of current land use issues may indicate a need for new AMSA's. 3 P.5/8 AUG 26 '93 13:09 907 276-6117 Draft 7/27/93 Task 5 Prepare a Public Hearing Draft (PHO) of the revised KIBCMP, and Hold Aoprooriate Public and Aoency. Msetinos Upon completion of the live previous tasks, a Public Hearing Draft (PHD) of the revised KIBCMP Will be prepared for approval by the Planning Commission and subsequent distribution. The consultant team will assist the Borough in setting up and conducting a public hearing in Kodiak and agency meetings in Anchorage. Task 7 Preare a Concept Approved Draft for Commission, Assembly, and submittal to the AlalkaQoastal Policy Council for • r Public testimony and written comments received on the PHD will be evaluated, using direction from Borough staff. Appropriate changes will be made in the PMD to prepare a Concept Approved Draft (CAD). Tho CAD will be submitted to the Borough Planning Commission and Assembly for approval. Upon approval is will be submitted to the State for review and approval by the Alaska Coastal Policy Council. The consultant team will assist the Borough in reviewing preliminary and final Findings and conclusions prepared by the Division of Governmental Coordination. 1 _ eublic Participa .. Advisory Committee _._n,: The consultant team will support Borough staff in designing and conducting a public participation program associated program revisions. This will include attendance at selected public meetings, and possible use of newsletters and other tools. 4 AUG 26 '93 13:09 907 276-6117 DMft 7/27,W 3.0 PROJECT BUDGET P.6/8 Table 4-1 presents the proposed budget for Phase 2, which totals $32,020. This amount includes eight trips to Kodiak. Table 4-2 is a preliminary budget estimate for Phase 2 funding. it Includes staffing and air fare/per diem costa to Kodiak, but assumes that any village travel will be picked up by the Borough. In addition, it does not include report printing estimates, since current DGC/DCRA practice is to fund printing from a separate source of funding. 4.0 PROJECT SCHEDULE The project schedule for Phase 2 revisions to the KIBCMP are presented below. It assumes an September 1 Start-up. Task Continue Revision of Inventory and Analysis Task 1: Revise Management Classification System Task 2: Revise Subject Uses and Policies Task 3: Revise Implementation Chapter Task 4: Revise AMSA Chapter Task 5: Prepare Public Hearing Draft Task 5: Public Hearings and Agency Meetings Task 7: Prepare Concept Approved Draft Date September -October September November - Planning Commission meeting subject to Borough sohodulc November -December December January (Planning Commission Meoting) February (Planning Commission Meeting) March Task 9: Assistance with State Approval April - Juno AUG 26 193 13:10 907 276-6117 KODIAK ISLAND BOROUGH COASTAL MANAGEMENT PROGRAM PHASE 2 PROGRAM REVISIONS PHASE 2 TASK/STAFF HOURS RATE COST TOTAL TASK?: REVISt MANAGEMENT CLASSIFICATION SYSTEM J.ISAACS 16 $86.00 $1,040.00 G. LEWIS 8 $65.00 $520.00 J. CLASPFI I S 586.00 $620.00 TASK P: REVISE SUBJECT USES AND POLICIES J.ISAACS 40 $65.00 $2,600.00 G. LEWIS 24 $66.00 $1,580.00 J. GLASPELL 24 $65.00 $1.580.00 J. RICHARDSO 8 $80.00 $640.00 TASKS. REVISE IMPLEMENTATION CHAPTER J.ISAACS 40 $66.00 $20U.00 0. LEWIS 32 $85.00 $2,080.00 TASK 4: RFVISF. AMSA CHAPTER J.ISAACS 8 $65.00 $620.00 4 LEWIS 2 $06.00 $130.00 J. GLASPELL 2 $86.00 $130.00 TASK S. PREPARE PUBLIC HEARING DRAFT J.ISAACS 24 $66.00 $1,560.00 G. LEWIS 8 686.00 $620.00 J. GLASPELL 8 $66.00 $520.00 TASK 8: PUBLIC HEARINGS AND AGENCY MEETINGS J.ISAACS 24 $85.00 $1,660.00 G. LEWIS 8 585.00 5620.00 J. GLASPELL 8 $66.00 $620.00 TASK 7: REVIEW COMMENTS, PREPARE CONCEPT APPROVED DRAF J.ISAACS 40 $85.00 $2,600.00 0. LEWIS 16 $65.00 $1,040.00 J. GLASPELL 16 $65.00 $1,040.00 TASK 8: PUBLIC PARTICIPATION' J.ISAAGS 24 $85.00 $1,580.00 G. LEWIS 8 $86.00 $620.00 TASK 9- ASSISTANCE WITH STATE APPROVAL J.ISAACS 24 $65.00 $1,660.04 P.7i8 AUG 26 193 13:10 907 276-6117 airfare 8'200 $1,600.00 per diem 8'100'3 $1,600.00 mapping (autocad) $1,000.00 phone $200.00 Xerox $200.00 TOTAL ESTIMATE $32,020.00 P. 8/e