2025-07-23 Regular MeetingKODIAK ISLAND BOROUGH
Architectural and Engineering Review Board Regular Meeting
July 23, 2025
Held at 2:OOpm in the Conference Room 121 of the Kodiak Island Borough Building.
CALL TO ORDER
ROLL CALL
Jascha Zbitnoff called the regular meeting to order at 2:03 p.m. Board Members
present were Jascha Zbitnoff, Jon Melin, Dan Rohrer, Victor Weaver, and Doug
Mathers. Ty Swanson and Jerrol Friend were both absent. A quorum was established.
Also present were Kodiak Island Borough Manager Aimee Williams, Kodiak Island
Borough Engineering & Facilities Director Codi Allen, Providence Kodiak Island
Medical Center Architectural and Engineering Team, and PND, Brian Nielsen.
APPROVAL OF AGENDA
ROHRER MOVED to approve the agenda as written. MATHERS seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
APPROVAL OF MINUTES
ROHRER MOVED to approve the minutes from May 6, 2025. WEAVER seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
NEW BUSINESS
a. Mill Bay Beach Stair Replacement
Codi Allen reviewed the project and drawings. There was discussion among the
Board about the previous notes being addressed in the current level of the
design.
MELIN MOVED to approve the design at 65% and to move onto 95%, with
direction to email the Board once the design is completed. ROHRER seconded.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY
b. Landfill Scale Shack Platform
Codi Allen reviewed the project and drawings. There was discussion among the
Board about the previous notes being addressed in the current level of the
design.
MELIN MOVED to approve the design at 65% and to move onto 100% with
direction to email the Board once design is completed. MATHERS seconded.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY
Kodiak Island Borough Architectural and Engineering Review Board
July 23, 2025 Regular Meeting Minutes
Page 1 of 3
c. East Elementary School Roof Replacement
Codi Allen reviewed the project and drawings. Brian Nielsen answered some
questions the Board had regarding the design. There was discussion regarding i
the fire sprinkler in the gutter space would be a requirement and how to address
the possible asbestos material.
ROHRER MOVED to approve the design at 65% and move onto 95%, with
clarifications regarding the asbestos material and if fire suppression will be
needed. MELIN seconded. .
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY
d. Community Pool
Codi Allen reviewed the draft report provided. Brian Nielsen provided additional
review and reasoning behind aspects of the report and what was discovered
during the on -site visit. The Board discussion consisted of current and future fix
possibilities and how to prevent the same issues from happening again.
e. PKIMC Chiller Condenser & Full Chiller Replacement Project
John Bush from AMC Engineering presented the drawings and explained the
scope of work for the immediate fixes and long-term project. The Board had
reviewed the project in the past, it is being brought back as a refresher now that
the project is elevated in urgency.
During the last review the responses from the notes from ARB discussion was
that the unit would be removed from the roof, there would be no covering (not
feasible or recommended), the type of refrigerant is staying the same, and some
parking spaces will be relocated to accommodate the unit being on the ground
next to the building.
John from AMC is seeking approval to move forward with the project to finish out
the design to be able to start ordering long lead time parts and equipment. The
plan would be to finish design out in fall of 2025, make orders in 2026, and install
in the winter of 2026.
MATHERS MOVED to approve the design at 65% and move onto 100%, with
the direction to email the Board once the design is completed. ROHRER
seconded.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY
ATS (Automatic Transfer Switches)
There was a question from the Board regarding the status of the ATSs and if a
load bank was needed or not. John Bush and Victor Weaver answered the
question that no, the newly designed ATSs would not need a load bank to be
tested. The current ATSs are updated and they can get by for now.
BOARD MEMBERS' COMMENTS
None,
Kodiak Island Borough Architectural and Engineering Review Board
July 23, 2025 Regular Meeting Minutes
Page 2 of 3
ADJOURNMENT
ROHRER MOVED to adjourn the meeting at 3:20 pm. MELIN seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
RESPECTIVELY SUBMITTED:
PROJE TS ASSISTANT: Patricia Valerio
CHAIRPERSON: Jascha Zbitnoff
Architectural/Engineering Review Board
Kodiak Island Borough
July 23, 2025
DATE:
DATE: 01Zak
.16, 5
UG s i G_E 2K'S OFFICE
LOD AK, ALASKA
Architectural and Engineering Review Board
Regular Meeting Minutes
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