FY2026-20 Projects Office 722 Stair Replacement Contract With AIM MaintenanceCONTRACTS TRANSMITTAL FORM
RETENTION SCHEDULE: CL -09 CONTRACTS
Records related to obligations under contracts, leases, and other agreements between the Borough and outside parties,
successful bids, and proposals. Active records are kept by the corresponding department. Apply retention (plus 4 years) once
contract or agreement expires, or once product is procured. Apply retention (plus 25 years) for agreements that involve
real property.
DATE: 09/16/25 TRANSMITTED BY: Patricia Valerlo
DEPT: Engineering & Facilitie
CONTRACT NO.: FY 2026-20 VENDOR OR CONTRACTOR: AIM Maintenance
CONTRACT TITLE(Please provide details that are available such as purpose and/or the amount):
Projects Office 722 Stair Replacement
Administrative contracts are contracts approved by the manager that are within the spending
authority allowed by code. Assembly approved contracts are beyond the manager's spending
authority and require approval by the Assembly during a meeting.
APPROVED BY: Administrator DATE OF APPROVAL: 09/16/25
TYPE OF CONTRACT: Contract
PROVIDE DETAILS FOR ANY AUTOMATIC RENEWALS OR EXTENSIONS BELOW:
When work is completed.
EXPIRATION OR REVIEW DATE: 02/01/2026 PURGE DATE: 02/01/2030
If there's no expiration date or the contract is open-ended, enter 9999 in the date field and explain when
it should be flagged for review:
Are all relevant attachments, exhibits, referenced documents attached? ❑1
Are the successful bids and proposals incorporated in the attachments? P1
ONLY COMPLETE THIS SECTION IF THE RECORD AMENDS, EXTENDS, IS A
CHANGE ORDER, OR AN ADDENDUM TO AN EXISTING CONTRACT
m7_r N Z
CONTRACT NO.: FY
REQUESTED BY:
CATEGORY: Select One
APPROVED BY: Select One TYPE OF CONTRACT: Select One
PROVIDE DETAILS FOR ANY AUTOMATIC RENEWALS OR EXTENSIONS BELOW:
EXPIRATION DATE:
PURGE DATE:
If there is no expiration/purge date, enter 9999 as the year for open-ended contracts AND explain the
process below on how or when it should be flagged for review.
Rev. 04/09/2025
Kodiak Island Borough
REQUEST FOR QUOTES
Project: Projects Office 722 Stair Replacement
Contract Number: FY2026-20
Date: September 8, 2025
Dear Contractor
This project includes, but is not necessarily limited to:
This project includes the in-kind removal and replacement of the existing entry stair and platform
assembly at 722 Egan Way. The intent is to improve safety while maintaining the current design
and layout. See Attachment A for the drawing (sketch) and photos for reference.
Contractor will be responsible for obtaining the building permit for any and all work awarded.
Base Quote Includes:
• Carefully demolish and remove the one (1) existing stair and platform structures on the
FRONT of the EAST side of the building.
o All removed materials must be properly disposed of at the Kodiak Island Borough
Landfill.
• Provide temporary structural support as needed to ensure safe working conditions around
the roofline and entryway during construction.
• Furnish and install new stair and platform assemblies using durable treated materials
consistent with the existing design.
This Request for Quotes will be used for quotes for services under $25,000.
Quotes will be accepted until 2:00pm local time on September 15, 2025, and will be accepted via email,
fax, mail or in person, to the contact listed on the Bidder Registration Form. The bids will be publicly
opened and read at that time. A copy of the quote schedule is attached for your use in submitting quotes.
If submitting a physical copy, please submit to the Office of Finance, 710 Mill Bay Road, Kodiak,
Alaska, 99615.
All work shall be completed and invoiced for in accordance with the General Conditions of the
Construction Contract which can be found at Projects Office I Kodiak Island, AK - Official Website
and/or from the written Notice to Proceed until contract termination on September 26, 2025.
All interested quoters should submit a registration form and visit the site and view existing conditions
before submitting quotes.
The following items must be included within your quote:
1. Copy of current Alaska Contractor License.
2. Copy of current Alaska Business License.
The Kodiak Island Borough reserves the right to waive any irregularities or informalities in a quote, to
reject any and all quotes without cause, and to re -solicit for quotes. The current minimum prevailing wage
rates as published by the Alaska Department of Labor must be paid if required by law. If required by law,
certified payrolls must be submitted to the Alaska Department of Labor. The requirement of the Alaska
Employment Preference Act (AS 36.10) must be met in performing the work of this Quote.
Contract FY2026-20 Page 1 of 11
Projects Office 722 Stair Replacement
Kodiak Island F-orough
Bidder Registration Form
IMPORTANT: In order to receive addenda and any other information which may impact the bid time or
quantities, bidder shall fill out the contact information below and return to the Kodiak Island Borough.
ONLY REGISTERED BIDDERS WILL RECEIVE NOTIFICATIONS.
Bidder's Contact Information
Name of Company:f-77—jf /")C/
Contact Nam e: % 1�///c
Address: J?
li, LL -11" i?1
Phone Number:
Fax Number:
a
Email:
Return this form via fax, email, regular mail, or
Engineering/.Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615-6398
Phone: (907) 486-9341
Fax: (907) 486-9394
Email: EFprojects(a kodiakak.us
delivered to the following location:
Contract FY2026-20 Page 2 of 11
Projects Office 722 Stair Replacement
Z,
Kodiak Island 13 orough
Addendum Acknowledgement
Date
Contract FY2026-20
Projects Office 722 Stair Replacement
Title
Signature
Page 3 of 1 ]
Project: Projects Office 722 Stair Replacement
Contract Number: F Y2026-20
The bidder acknowledges
receipt of the following addenda and certifies that their contents have been
considered in the preparation of this Bid. If there are
no iddendums please state NONE above your name.
Addendum Number
Dated
Initials
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Dated
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Dated
Initials
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Dated
Initials
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Dated
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Addendum Number
Dated
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Addendum Number
Dated
Initials
C,�N��J'
Company Name
Authorizing Name
Date
Contract FY2026-20
Projects Office 722 Stair Replacement
Title
Signature
Page 3 of 1 ]
ltrm
No.
Kodiak Island Borough
Quote Schedule
Page 1 of 2
Project: Projects Office 722.Stair Replacement
Contract Number: FY2026-20
Item Description
Mobilization and demobilization
All labor, equipment, and materials
required to complete the BASE
scope of work identified on page
one of this RFO.
Contract FY2026-20
Projects Office 722 Stair Replacement
Base Quole.
Quantity
1
Unit Total Item Price
LS I-00.O[l
LS
Total Base Quote:
3.Ca0D,W
H,3DDt0.
Page 4 of I I
Kodiak Island Borough
Quote Schedule
Page 2 of 2
Project: Projects Office 722 Stair Replacement
Contract Number: F)'2026-20
Total Base Quote Amount:
eM
($
hereinafter called Quoter, an individual doing business
as. )'"�L/ _/_.1,,�i. f� Yb/�lG L ' (strike out inapplicable words:) a ers ip, a
enrper ien incorporated in the State of Alaska, a jeifft- e, hereby submits this bid and agrees: to
hold this bid open for forty five (45) days, to accept the provisions of the Request for Quotes, to
accomplish the work in accordance with the contract documents, plans, specifications, for the lump sum
and unit price amounts as set forth in this quote schedule.
Respectfully submitted this i �> day of ,I 202
BIDDER:
Company Name
Address
le'Lr/ a /c_ --
Kodiak
Kodiak Island Borough, State, Zip Code
el,_ Z_
Telephone Number
Federal I.D. or S.S.N.
Contract FY2026-20
Projects Office 722 Stair Replacement
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Authorizing Name
Email Address
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License #: 141486
Effective: 8/15/2024 State of Alastka
Expires: 09/30/2026 M%
Department of Commerce, Community, and E gnomic Development
Division of Corporations, Business, and Professional Licensing
Regulation of Constru6tion Contractors and Home Inspectors
Licensee: A I M Maintenance LLC
License Type: General Contractor Without Residential Contractor Endorsement
Status: Active
Doing Business As: A I M Maintenance LLC
Note: Contractor held prior license CONE38639.
Relationships
No relationships found.
Commissioner: Julie Sande
Designations
No designations found.
Wallet Card
State of Alaska
Department of Commerd6.Community, and Economic Development
Division of Corporation#, Business, and Professional Licensing
Regulation of Construction Contrau:tors and Homo Inspectors
A I M Maintenance LLC
DBA: A I M Maintenance LLC
As
General Contractor Without Resident al Contractor Endorsement
A I M Maintenance LLC
377 NEVA WAY
KODIAK, AK 99615-7056
Kodiak Island Borough
Contractor Agreement
Page 1 of 3
Project: Projects Office 722 Stair Replacement
Contract Number: FY2026-20
This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough,
acting by and through its Borough Manager, and
AIM Maintenance, LLC
Company Name
377 Neva Way, Kodiak, AK 99615
Company Address (Street or PO Box, State, Zip)
a/an x❑ Individual ❑Partnership ❑Joint Venture ❑Sole Proprietorship ❑Corporation
incorporated under the laws of the State of Alaska, its successors and assigns, herein called the Contractor,
is effective the date of the signature of the Borough Manager on this document.
The Contractor, for and in consideration of the payment or payments herein specified and
agreed to by the Borough, hereby covenants and agrees to furnish and deliver all the materials
and to do and perform all the work and labor required in the construction of the above -
referenced project as bid by the Contractor, which bid and prices named, together with the
Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as
such.
2. It is distinctly understood and agreed that no claim for additional work or materials, done or
furnished by the Contractor and not specifically herein provided for, will be allowed by the
Borough, nor shall the Contractor do any work or furnish any material not covered by this
Contract, unless such work or materials is ordered in writing by the Borough. In no event shall
the Borough be liable for any materials furnished or used, or for any work or labor done, unless
the materials, work, or labor are required by the Contract or on written order furnished by the
Borough. Any such work or materials which may be done or furnished by the Contractor
without written order first being given shall be at the Contractor's own risk, cost, and expense
and the Contractor hereby covenants and agrees to make no claim for compensation for work
or materials done or furnished without such written order.
3. Payment under this Contract shall not exceed Four Thousand Three Hundred
Dollars ($4,300.00). The Parties acknowledge that funds for the payment of this contract
are subject to the availability of funds lawfully appropriated for that purpose.
4. The Contractor further covenants and agrees that all materials shall be furnished and delivered
and all work and labor shall be done and performed, in every respect, to the satisfaction of the
Borough, on or before September 26, 2025 or within 14 calendar days following the date
of notice to proceed. [The Borough's signature below shall constitute notice to proceed.] It
is expressly understood and agreed that in case of the failure on the part of the Contractor, for
any reason, except with the written consent of the Borough, to complete the furnishing and
delivery of materials and the doing and performance of the work before the aforesaid date, the
Borough shall have the right to deduct from any money due or which may become due the
Contractor, or if no money shall be due, the Borough shall have the right to recover
Liquidated Damages
Contract FY2026-20 Page 6 of 11
Projects Office 722 Stair Replacement
as described in the Special Conditions for each calendar day elapsing between the time
stipulated for achieving substantial completion of an individual phase and the actual date of
completion of that phase in accordance with the terms hereof, such deduction to be made, or
sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon
receipt of written notice from the Contractor of the existence of causes over which the
Contractor has no control and which must delay furnishing of materials or the completion of
the work, the Contracting Officer may, at his or her discretion, extend the period specified for
the furnishing of materials or the completion of the work, and in such case the Contractor shall
become liable for liquidated damages for delays commencing from the date on which the
extended period expires.
5. The Contractor further covenants and agrees that the entire construction will be done under the
administration of and to the complete satisfaction of the Borough subject to the inspection at
all times and approval by any regulatory agency, and in accordance with the laws of the State
of Alaska and the Borough.
6. For purposes of this Contract, Contracting Officer means Borough Manager or any other person
designated by the Borough Manager.
7. The Contractor is an independent contractor and not an employee or agent of the Borough.
Contract Documents shall have the meaning ascribed by the General Conditions of the
Construction Contract which can be found at Projects Office I Kodiak Island, AK - Official
Website, and include but are not limited to this Contract, the General Conditions of the
Construction Contract, the Special Conditions, and the following listed documents:
(1) Request for Quotes dated September 8, 2025
(2) Contractor Quote Submission dated September 15, 2025
Contract FY2026-20 Page 7 of 11
Projects Office 722 Stair Replacement
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and
conditions.
KODIAK ISLAND BOUGH
I'l1AJ A P U 71r.�9,,ag A.—
S na ure of Borough Manager
A -in/= yJ tliatM.s
Printed Name
ib 6w
DaL-
16T�
0.
orough Clerk (Attest
Contract FY2026-20
Projects Office 722 Stair Replacement
CONTRACTOR
AIM Maintenance LLC
Company Name
Signature of Authorized Representative
Athenas Williamson
Printed Name of Authorized Representative
09/16/2025
Date
Page 8 of I I
a,
Kodiak Island Borough
Attachment A
Drawing & Photos
[Following 2 Pages]
Contract FY2026-20 Page 9 of 11
Projects Office 722 Stair Replacement
Contract FY2026-2
Projects Office 722 Stair Replacement
n
c
J
Contract FY2026-20 Page 11 of 11
Projects Office 722 Stair Replacement