2025-07-21 Regular MeetingKODIAK ISLAND BOROUGH
Health Facilities Advisory Board
July 21, 2025, 2:OOpm
Held in the PKIMC Barometer Conference Room.
ROLL CALL
Jar ed Griffin called the regular meeting to order at 2:04 p.m. Board Members present
were Jared Griffin, Scott Smiley, Codi Allen, and Aimee Williams. Larry Ledoux was
absent. A quorum was established. Also present were Providence Kodiak Island Medical
Center Lori Riddle, Ben Carver, Victor Weaver, and Karen Stevens, AMC Engineer John
Bush.
APPROVAL OF MINUTES
SMILEY MOVED to approve the minutes of June 23, 2025, as presented. WILLIAMS
seconded.
VOICE VOTE PASSED UNANIMOUSLY
CITIZENS COMMENTS (Limited To Three Minutes Per Speaker)
None.
AGENDA ITEMS
a. Lease Discussions
PKIMC Lease is due to expire June 30, 2027. However, the board discussed revising
and finalizing a new lease by the end of calendar year 2026. KIB will start the process
on their side and provide an update to PKIMC.
Long Term Care Center currently has a construction lease. There are funds that are set
aside but they are not allowed to be used for maintenance, replacement or repair items.
Issuing a new lease for this facility would enable the parties to ensure that enough funds
are being set aside for repairs and replacements as well as provide legal authority to
use the funds. KIB will also start the process for this lease as well and provide an update
at a later meeting.
b. Chiller Condenser Repairs
Victor Weaver provided an update; the parts were ordered off E -Bay and are due to
arrive soon. Once the parts have been installed and the chiller is back online, Victor will
send an email update to the board. Current costs are at $11,921.65 but may increase
due to an additional trip if needed.
C. Engineer's Opinions of Project Priorities
Engineer, John Bush, confirmed that the agenda item order is the suggested priority
order for the projects; Distribution Panel 6, Air Handler Unit 1 Rebuild, Chiller
Replacement, Reverse Osmosis (RO) Water and Steam Generator Systems
Replacement.
Kodiak Island Borough Health Facilities Advisory Board Minutes
July 21, 2025 Page 1 of 3
d. Distribution Panel 6 (DP6)
John Bush presented this project. The update to the DP6 will ensure that Providence
has the electrical infrastructure to support the upcoming projects and needed upgrades
to the facility. The ordered parts and components have about a 25-week lead time.
There was a side discussion regarding which entity would manage the projects, and the
concern about who would file with the Department of Labor and manage the prevailing
wage/certified payroll tracking.
e. Air Handling Unit 1 (AHU1) Rebuild
John Bush presented on this project. The goal is to remove KCHC off the AHU1 and
install a fan array for cooling and heating redundancy and air pressure quality
improvements. This project would include a temporary fan system to support PKIMC
during the shut down and rebuild process. A full rebalancing of the system would also
be included once the AHU1 was rebuilt.
Chiller Replacement
John Bush began presenting on this project. The chiller is currently operating at 30%
capacity and is not able to be rebuilt, it needs a replacement. Previous reviews have
occurred, and discussions had regarding the unit being located on the roof, which is not
feasible.
There was a diversion of discussion regarding the budget, leases, set aside funds, how
fast the repair and replacement funds would be replenished, and how to prioritize the
projects.
The board approved the plan to step back and research the outstanding reimbursement
requests, prioritize the list based on the funds available after the outstanding
reimbursements have been completed. Present the re -prioritized list to Architectural
Review Board (ARB), then present to the Assembly for approval, and work on updating
the lease to include enough R&R funds to replenish for the next priority list in the future.
g. Reverse Osmosis (RO) Water and Steam Generator Systems Replacement
John Bush presented this project. This project would affect the new steam sterilizers
and all other equipment in the SPD system.
BOARD MEMBERS COMMENTS
Jared Griffin — None.
Scott Smiley — Productive meeting. We need the lists of what money is available and
demands.
Aimee Williams — I am thankful for these healthy conversations between our
organizations. It is very helpful to have the Assembly members involved to help keep
everyone up-to-date on things.
Codi Allen — Thank you for having me and letting me share. Looking forward to the
future meetings.
Karen Stevens — What will ARB be looking for?
Kodiak Island Borough Health Facilities Advisory Board Minutes
July 21, 2025 Page 2 of 3
Codi responded: its best to explain the sequencing of projects and changes
between reviews.
SET NEXT MEETING DATE AND TIME
August 18, 2025, at 2:00pm at the PKIMC Barometer Room
ADJOURNMENT
GRIFFIN moved to adjourn at 3:28 pm.
INFORMATION MATERIALS
SUBMITTED BY:
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Pa ricia Valerio,
Engineering and Facilities Department
Date: $�!$176
Kodiak Island Borough
July 21, 2025
APPROVED BY:
Ja d riffin LW
Health Facilities Advisory Board Chairman
Date: b /I S/ 2<�
r ;CS.OFFICE
AL.ASKA
Health Facilities Advisory Board Minutes
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