2025-08-18 Regular MeetingKODIAK ISLAND BOROUGH
Health Facilities Advisory Board
August 18, 2025, 2:00pm
Held in the PKIMC Barometer Conference Room,
ROLL CALL
Jared Griffin called the regular meeting to order at 2:03 p.m. Board Members present were
Jared Griffin, Larry Ledoux, Codi Allen, and Aimee Williams. Scott Smiley was absent. A
quorum was established. Also present were Providence Kodiak Island Medical Center Lori
Riddle, Ben Carver, Victor Weaver, Karen Stevens, and John Bush.
APPROVAL OF MINUTES
WILLIAMS MOVED to approve the minutes of July 21, 2025, as presented. ALLEN
seconded.
VOICE VOTE PASSED UNANIMOUSLY
CITIZENS COMMENTS (Limited To Three Minutes Per Speaker)
None.
AGENDA ITEMS
a. Lease Progression
Aimee updated the Board on the status of the leases. She has been working with the
Borough Attorney to conduct the updates. Aimee suggested and the Board discussed
the possibility of creating some kind of formula for periodic increases and include
language for periodic reviews of the leases. The Board also discussed the seismic
studies and what project lists have been created. Karen is going to send a Critical
Projects list.
b. Reimbursements Update [KIB & PKIMC]
Codi reviewed the current process of how reimbursements are supposed to flow
between KIB and PKIMC. There was discussion among the Board about what
documentation is needed for the reimbursements and what would happen if the design
needs changes. The Board also discussed memorializing the process in writing either
in a flow chart, in by-laws for the Board, or in the lease agreement itself.
C. Funding Available Report
Codi reviewed the current balances that are available and emphasized that they are not
100% accurate until the reimbursements that have already been approved are
processed.
d. Projects Update [KIB]
Elevator Modernizations: Patricia provided a short update on the Elevator
Modernization projects and when parts are due to be shipped. Codi followed up
with a report regarding the changes made to the shipping and priority of the
Modernizations. Kodiak Middle School elevator recently had a small electrical
fire in the elevator mechanical room and will be prioritized over the PKIMC
elevators for installation. However, the timeline will not change due to expedited
shipping for both projects. The only concern that PKIMC shared was that the
Kodiak Island Borough Health Facilities Advisory Board Minutes
August 18, 2025 Page 1 of 2
"trial period" for the newly installed modernizations will be significantly reduced
with the contractor finishing the project at PKIMC and not KMS. Projects staff
will verify with contractor that they will honor the contract if any issues arise after
they have left the island.
2. PKIMC Fuel Tank & LTC Fuel Line Spills
Codi announced that the KIB was recently contacted by the ADEC regarding the
fuel spills and their status'. KIB through these projects were closed out however
they are not. KIB will be working with NWFF, the original contractor who assisted
in the cleanup, to create a work plan to close out these projects.
e. Projects Update [PKIMC]
1. Victor announced that the Chiller has been repaired and is now running at 35-
40% capacity. There was a discussion regarding the funding and the
reimbursements; the replacement project has been approved to be reimbursed
for the original 100% design by the KIB Assembly in November of 2023. The
Architectural Review Board (ARB) approved the original design for the
replacement project forward from 0% to 65% (in stages). However, changes
were made to the design. AMC and PKIMC brought the design back to the ARB
in July of 2025 as an updated 65% design and was approved to move to the new
100% with direction to email the ARB board when the design is completed.
There was discussion among the Board regarding who would be managing the
project contracts. Aimee agreed to reach out to the Borough Attorney to get a
legal opinion regarding the contracting ownership and the KIB procurement
process requirements.
The Board had more discussion regarding the Chiller project and the long lead
times for the equipment. PKIMC would like to order the equipment first before
finishing the design, however that is not a normal process, and the Board
suggested to have the ARB approve it first. The Board also suggested that
PKIMC get the DP6 project approved by the ARB on the next meeting since that
project will need to be completed before the Chiller can get installed.
BOARD MEMBERS COMMENTS
None.
SET NEXT MEETING DATE AND TIME
September 22, 2025, at 3:00pm at the PKIMC Barometer Room MOM
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ADJOURNMENT OCT 0 9 2025
GRIFFIN moved to adjourn at 3:22 pm. BOROUGH CLERKS OFFICE
KODIAK, ALASKA
INFORMATION MATERIALS
UBMITTED BY:
P ricia a erio, EF Dept Date
Kodiak Island Borough
August 18, 2025
APPROVED BY:
Jared Gri i HF hair Date
Health Facilities Advisory Board Minutes
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