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1990-02-13 Regular MeetingKODIAK ISLAND BOROUGH Ir e I II. SERVICE DISTRICT NO. 1 ADVISORY BOARD Tuesday, February 13, 1990 - 7:30 p.m. Assembly Chambers Conference Room MINUTES CALL TO ORDER AND ROLL CALL The meeting was called to order by Chairman Tony Perez at 7:35 p.m. Roll call was taken. MEMBERS PRESENT Scott Arndt Jim Berg Vern Berns Okey Chandler Jim Fisk Tony Perez, Chairman Earl Smith AUDIENCE COMMENTS STAFF PRESENT Ray Camardella Donna Smith Mike Goodwin, District Ranger at Fort Abercrombie, was present. Chairman Perez asked the Board to move Agenda Item VIII. C. to Agenda Item II. as Mr. Goodwin was present to speak on the Abercrombie Park water and sewer service request. The Board unanimously agreed. Mr. Goodwin said the pump on the well to the ranger station and residence at the Park burns out every one to one and one-half years. The service to the Ram director's cabin is now being used on a year -around basis. The demand for water is higher than the well can supply, and the quality of the water is poor; this affects tourism. Presently they are requesting water supply to the buildings, but eventually would extend the water all the way into the camp ground for running water for the campers. The State will incur the costs. They have asked for funding in the amount of $50,000. If they do get the funding, they would like to have the approval on line. The Board discussed extending the water service to Fort Abercrombie. It was pointed out that the Park Service could install the line and then ask the Board for hook up to the Service District. The system would have to meet the Service District's and ADEC's design and requirements. The Service District's contractor would be the one to do the main tie-in. ADEC requires sewer service with water service, Service District No. 1 - 2/13/90 Page 1 of 5 but a waiver could be requested from them. The Board told Mr. Goodwin they will support his request to tie into the water system. Mr. Goodwin was reminded that the City is the owner of the Ram Site, so that would be a separate issue. Mr. Goodwin said the State will not want to relinquish any interest in the State property. Mr. Goodwin will pursue funding and design. III. APPROVAL OF AGENDA A motion was made by Mr. Arndt and seconded to approve the agenda. Motion carried by unanimous voice vote. IV. APPROVAL OF MINUTES A motion was made by Mr. Arndt and seconded to approve the minutes of December 19, 1989. Motion carried by unanimous voice vote. V. FINANCE REPORT Depreciation was discussed. Mr. Camardella reported that the accounting department is using a fifty-year scale that is charged semiannually. Mr. Arndt pointed out that it is not being budgeted that way. The Water Fund (051-162) shows year-to-date depreciation at $54,826.30 and only $36,100 is annually budgeted. The Sewer Fund (052-162) shows year-to-date depreciation at $98,306.06 and only $13,700 is annually budgeted. The Board felt that they need to meet with Karl Short, the Borough accountant. The snow removal crew is going out when they deem it necessary to remove snow. Chairman Perez has been driving the roads after he receives calls to determine their driveability. It is a judgement call the chairman makes, but he needs to be careful not to overspend the budget. A motion was made by Mr. Berg and seconded to acknowledge receipt of the Finance Report. Motion carried by unanimous voice vote. VI. ENGINEERING/FACILITIES STAFF REPORT A motion was made by Mr. Berg and seconded to acknowledge receipt of the Engineering/Facilities staff report. Motion carried by unanimous voice vote. Mr. Camardella introduced himself as the new Director of the Engineering/Facilities Department. He went on to say he will be striving for a smoother and timely information flow to the Board. He feels it would be prudent to meet with all of the service district chairmen to discuss the time and materials contracts. The loaner pump has been sent in for repair. Mr. Davis has verbally indicated he will be appealing the Board's decision that he is responsible for the cost of repair. Service District No. 1 - 2/13/90 Page 2 of 5 The Finance Department routinely asks the Engineering/Facilities Department to clean up the historic accounts. The item "Operations" in the staff report indicates what the staff is doing for the Service District. VII. OLD BUSINESS A. Road maintenance contract conversion to fiscal year renewal schedule: Mr. Camardella explained that the Assembly directed the Department to use the fiscal year schedule in lieu of the calendar year schedule sine major snow removal is done between November and March. Straight time/overtime was discussed and should be spelled out in the contract. B. An overall map of the Service District was viewed. Discussion ensued regarding the capital projects. The Board felt that the Benny Benson project should be the number one priority and should be readied to go out to bid. The Sharatin Road/Carroll Way and Perenosa project has wetlands and easement problems. A letter from the Corps of Engineers should be forthcoming spelling out the wetlands. The grant monies for the project have to be used on the project, or they are lost. The Otmeloi sewer/water extension needs to be completed. The fund balance was discussed. There is also a possibility of reappropriating the Lakeside Subdivision monies to another capital project. VIII. NEW BUSINESS A. Pump station/generator preventative maintenance program: Mr. Berg said that Linda Taylor tries to encourage a preventative maintenance file and schedule, but cannot mandate it. The Board felt that Mr. McDonald should have a good log of his work at each pump station. It was decided by the Board that to justify this expenditure at this time would not be feasible. Staff will verify the log books. B. ISA fire hydrant relocation request: A motion was made by Mr. Arndt and seconded to approval the request for the fire hydrant relocation. Motion carried by unanimous voice vote. D. Spruce Cape Road fire hydrant repair or replacement: Staff was directed to see if an invoice has been sent to the party that damaged the fire hydrant. E. Budget and work program for fiscal year 1991: A worksession is scheduled for Tuesday, February 27, 1990 at 7:30 p.m. Service District No. 1 - 2/13/90 Page 3 of 5 F. Proposed serial letters: 1. A motion was made by Mr. Arndt and seconded to send Serial Letter #11 to Brechan Enterprises authorizing the resetting of the water main valve key box at the corner of Mission Road and Given Street on the Mission Lake side of the existing fire hydrant and reconstruction of the sidewalk shoulder. Motion carried by unanimous voice vote. 2. A motion was made by Mr. Fisk and seconded to send Serial Letter #3 to Island Sand & Gravel & Equipment to place and spread two loads of C-1 gravel in the pothole section of Givens Road. Motion carried by unanimous voice vote. G. Request to order air/vacuum relief valve part: A motion was made by Mr. Berg and seconded to authorize ordering of the part. Motion carried by voice vote. H. Boyer/Lassen Lane drainage problem: Mr. Camardella suggested that the problem be considered as part of the work program during the budget workup. A motion was made by Mr. Berg and seconded to table this. Motion carried by unanimous voice vote. IX. OTHER _ A. Water billing memo: Mr. Arndt pointed out the meter rate fee was being billed. The Board had previously decided not to pay this fee. Staff was directed to see if this is still being paid. B. Subdivision proposals: A motion was made by Mr. Berg and seconded to acknowledge receipt of the proposal information. Motion carried by unanimous voice vote. X. AUDIENCE COMMENTS None. XI. BOARD MEMBER COMMENTS Mr. Arndt welcomed Mr. Camardella and said it is a pleasure working with him again. The Service District is a new task for the present position, and he knows Mr. Camardella is capable. Mr. Chandler spoke about the Lassen Lane drainage problem. Mr. Berg and Mr. Berns welcomed Mr. Camardella. Mr. Fisk thanked Mr. Perez for taking an active role as chairman, and welcomed Mr. Camardella. Chairman Perez welcomed Mr. Camardella and looks forward to working in harmony. Service District No. 1 - 2/13/90 Page 4 of 5 XII. ADJOURNMENT EThe meeting was adjourned by Chairman Perez at 9:30 p.m. 3--2o-yo Tony Perez, ChairmA Date Submitted by: a_ -,)a. ;F6 I)onna Smith, Secretary Date Service District No. 1 - 2/13/90 Page 5 of 5