1984-07-02 Regular Meeting3
BAYSIDE VOLUNTEERS
July 2, 1984 Meeting
Meeting was called to order at 7:40p.m.
Persons present were Chief Smith, Randy Williams, Bill Swearingen, Keith Damm,
Tom Dean, Bill Wever, Andy Nault, Charly Dorman, Jim Beson, Gary Pillans and
Will Walton,
1. Chief's Report: Chief Smith reported on the Board's discussion of the
proposal for volunteer uniforms. The Board needs more information on styles,
costs, and the specific items desired by the volunteers. The Board liked the
idea of advertising the organization through uniforms. Chief Smith also read
his proposed uniform replacement policy and discussed his annual report which
indicated that 1,510 hours of training had been logged, 15 alarms recorded,
and 89 volunteers responded to alarms during the period from April 1983 to
June 30, 1984. Chief Smith handed out the alarm response checks (stipends),
discussed the need for an October recruitment drive for additional volunteers,
the status of the tanker, and his desire to promote two or three volunteers to
officers in September.
2. Picnic: The June 30 picnic scheduled to celebrate July 4th was cancelled
because of nasty weather. It was suggested that a late August or Labor Day
picnic be held. It was mentioned that help with planning the picnics was
needed as Barbara Swearingen was doing most of the work. Chief Smith said
that the hamburger was the only item purchased prior to cancellation of the
picnic and it was being preserved in a freezer for future use.
3. Volunteer Pay (Stipends): Chief Smith reported that volunteer pay for
response to alarms ranged from 0 to $100 based on $10.00 per alarm. Lengthy
discussion ensued on use of the checks for a volunteer fund. Bill Swearingen
asked about a volunteer checking account. Non-profit applications were
mentioned as a problem. Chief Smith said that a project should be in mind if
the volunteers were not going to keep their individual checks and place them
in a fund. Keith Damm mentioned the success of the Womans Bay Flea Market
and that some of the profits from it were designated for that community's
fire department,',Tom Dean mentioned the need for back pack pumps. Space for
carrying extra equipment was named as a definite problem, Andy Nault said
that to have or not have a separate account was the first decision needed.
Along with that was a project for any funds. Charly Dorman stated that the
Board was obviously meeting the needs of the volunteers and the station at
the present time. Consensus of those present was for the volunteers to keep
their stipend checks and spend same.
4. June 4, 1984 Minutes: Chief Smith asked for correction of the last para-
graph on the last page (page 2). It should indicate that Chief Smith is
interested in the Kodiak Chapter of the Alaska Firefighters Association and
interest on the part of others is needed. The Board will consider paying k
of the annual dues if there is sufficient interest.
Tom Dean mentioned that the last two scheduled chapter meetings were cancelled
due to a lack of interest and/or attendance. He said that their is a need for
the four fire departments to meet on a regular basis. Benefits of belonging
to the State Association were discussed.
5. Coffee Fund: Will Walton reminded those present that contributions to the
Coffee Fund were needed.
Bayside Volunteers
July 2, 1984 meeting minutes l 9
Page two
6. Annual Conference: Andy Nault presented information on the September 18,
1984 Annual Conference scheduled by the Alaska Firefighter's Association. The
meeting will be held in Valdez and the theme is "Rescue". Charly Dorman will
be attending because he sold the most raffle tickets for the local chapter.
7. Engine Maintenance: Will Walton reminded everyone that the weekly engine
maintenance schedule was on the bulletin board. Discussion on the problem of
a few people doing most of the work ranged from once a month engine checks to
weekly and after run checks. No solution to the problem was reached.
Charly Dorman and Tom Dean left the meeting at 2053 hours to respond to an
ambulance call at the City Fire Department.
8. Miscellaneous: Chief Smith mentioned that attendance at the annual
conference of the AFS was benefitial because people with similar problems
could discuss those problems, Mutual Aid Contracts, state funds for training,
grant possibilities, and so on, are not solely Kodiak problems and finding
other fire departments in the state with those problems and others is not
difficult,
9. Election of Officers: Andy Nault moved and Bill Swearingen seconded the
motion that Will Walton be elected President of the Bayside Volunteers for the
fiscal year. The vote was unanimous for approval of the motion.
Andy Nault and Bill Swearingen moved and seconded a motion to name Lauren
MacLean as Secretary for the volunteers for the fiscal year. The vote on the
motion was unanimous for approval.
Andy Nault and Bill Swearingen moved and seconded a motion that the business
meetings of the Bayside Volunteers be held on an every other month basis, on
the first monday of the month, instead of the first monday of every month.
The vote on the motion was unanimous for approval,
10. Miscellaneous: Other matters discussed were the need for first aid and
CPR training. A show of hands by those present indicated that five persons
were interested in an EMT 1 Class.
Meeting was adjourned at 9:10 p.m.
Recorded by Will Walton
Acting Secretary