1989-10-10 Regular Meeting/0 3
KODIAK ISLAND BOROUGH
SERVICE DISTRICT N0. 1 ADVISORY BOARD
Tuesday, October 10, 1989 - 7:30 p.m.
Conference Room
MINUTES
I. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Chairman James Fisk at 7:40 p.m.
Roll call was taken.
MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT
Scott Arndt Earl Smith Dan Millard
James Berg Donna Smith
Okey Chandler
James Fisk
Tony Perez
II. AUDIENCE COMMENTS
None. -
III. APPROVAL OF AGENDA
A motion was made by Mr. Chandler and seconded to accept the agenda
as presented. Motion carried unanimously by roll call vote.
IV. APPROVAL OF MINUTES - SEPTEMBER 12 1989
A motion was made by Mr. Perez and seconded to approve the minutes of
September 12, 1989. Motion carried by unanimous roll call vote.
V. FINANCE REPORT
A motion was made by Mr. Berg and seconded to acknowledge receipt of
the finance report. Carried by unanimous voice vote.
Mr. Arndt questioned the $12,119.84 expenditure in the Service
District #1 Water and Sewer Fund line item #051-162-561-37-39.
According to the memorandum Dan Millard had prepared for Mayor Selby,
the expenditure should have been $9,312.24.
Mr. Millard said that Mayor Selby is authorizing payment of the
City's billing at the new City wholesale rate. Accordingly, there
will be some increase. Mr. Millard has been reading the water meters
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for the last three months and hasn't seen anything to show a drastic
increase. Flushing of water mains will start soon, and then an
increase will show.
After more discussion, the staff was directed to research the line
item expenditure.
VI. ENGINEERING/FACILITIES STAFF REPORT
A motion was made by Mr. Berg and seconded to acknowledge receipt of
the Engineering/Facilities staff report. Carried by unanimous voice
vote.
VII. OLD BUSINESS
The sewer gas odor problem at the Dave Urie residence was discussed.
Mr. Berg suggested Mr. Urie try a bleach or drain cleaner in the pipe
to kill the bacteria causing the odor.
A. Utility Hookups
After discussion, a motion was made by Mr. Arndt and seconded to
extend the utility hookup deadline another year from this date.
Motion carried by unanimous roll call vote with Mr. _Perez
abstaining due to a conflict of interest.
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VIII. NEW BUSINESS
Mr. Berg suggested Item VIII.F Beaver Lake Pedestrian Path Lighting
Request be the next item of business to accommodate Mr. Dennis
Nicholson, a member of the audience. The .Board members agreed.
F. Beaver Lake Pedestrian Path Lighting Request
Mr. Nicholson, Kodiak Island Borough School District
Superintendent, gave a summary of the lighting that has already
been installed on the pedestrian path. At the Service District
#1 boundary, there is no lighting to the Beaver Lake
Subdivision. Since there has been a substantial capital outlay
to develop access, lighting would finish the job. He believes
there is a people safety concern in that area.
Discussion ensued between the Board members. Mr. Berg made a
motion to instruct the Service District Chairman to draft a
letter to the Kodiak Island Borough Assembly Members stating
that the Service District concurs with complainant; but
recognizing, however, the Service District does feel it is not
an issue of theirs but there is a need to address their concerns
to the Assembly regarding the lighting before an accident occurs
and it's too late. Motion died for lack of second.
The Board recommended Mr. Nicholson go to the property
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owner --Kodiak Island Housing. Mr. Nicholson said he would write
a letter, and send a copy to the Service District. He expressed
his appreciation to the Board for listening to him.
A. Pre -winter Maintenance
Mr. Fisk handed out a report he and Mr. Millard had compiled on
October 6, 1989, by driving the Service District and commenting
on the areas of concern. Photos were also shown that were taken
that day. Mr. Fisk commented on the fact that there were heavy
rains that day. He asked if the Board wanted him to go out and
take care of some of the problems before winter sets in.
Discussion ensued regarding some specific areas.
Mr. Fisk said in regards to the fire hydrant, he directed Mr.
Millard not to reinstall because it's a in relocation area.
But, the individual needs to be billed. Mr. Millard is to get
quotes for cost for billing. Fire hydrant vent pipes need to be
fixed, and the property owner billed if they are damaging them.
The Board agreed to give direction to Mr. Fisk to have basic
things maintained or repaired. Large expenditures of repairs
are to come back before the Board.
C. Incorporating Private Road Services into the Service District
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Discussion referred to sample right-of-way agreement. After
discussing, consensus is that private roads are addressed in the
Borough Code.
D. Brechan's Invoices #13491 and #13492,
A motion was made by Mr. Arndt and seconded to approve payment
of these invoices. Motion carried by roll call vote with Mr.
Fisk dissenting.
E. Reimbursement Request from Deborah Wever
Staff reported on the circumstances of the request, and the
Board discussed the request. A motion was made by Mr. Arndt to
pay the $415.00 reimbursement request. After more discussion,
Mr. Arndt, with the permission of the second, added the $248.68
reimbursement request to the original $415.00 request for a
total of $663.68. Motion carried by unanimous roll call vote.
Staff was directed to write a letter to Ms. Wever.
B. Engineering/Facilities Staff Costs
The formulas used by the Engineering Department in the past and
the Engineering/Facilities Department since July were explained.
IX. INFORMATIONAL MATERIALS - NO ACTION REQUIRED
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Staff was instructed to send Page 96 of the Agenda to Mr. Nicholson. The
Board felt it might be of interest to him.
X. AUDIENCE COMMENTS
None.
XI. BOARD MEMBER COMMENTS
Mr. Berg commented that on the record rainfall day, the Sewer Treatment
had 636,000 more gallons come through than ever before.
XII. ADJOURNMENT
The next meeting is scheduled for November 7, 1989. A motion was made by
Mr. Perez and seconded to adjourn the meeting. Motion carried by
unanimous voice vote. Meeting adjourned at 9:10 p.m. by Chairman Fisk.
Minutes signed by:
Fisk,
Date
Service District No. 1 - 10/10/89
rDmi?, nJ AYI Lu li
Donna Smith, Secretary
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Date
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