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1992-05-05 Regular MeetingSERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS MINUTES May 5, 1992 - 7:30 p.m. Conference Room I. CALL TO ORDER AND ROLL CALL The meeting was called to order at 7:30 p.m. by Scott Arndt, Chairman. Roll Call was taken. MEMBERS PRESENT Scott Arndt Charles Lorenson Earl Smith Jim Fisk Andy Nault Dan Moen Tom Streifel Quorum established. II. AUDIENCE COMMENTS None III. APPROVAL OF AGENDA STAFF PRESENT Robert Trousil Kaye McClain Audience Bud Cassidy John Zbitnoff Robert Scholze Bob Shuttlesworth Agenda approved after the addition of Chairman's Report under New Business. IV. APPROVAL OF MINUTES Minutes for the meeting of March 24, 1992 were presented for approval. Mr. Smith asked that the last sentence under his comments be stricken from the record as he felt he had not made that statement. Mr. Lorenson moved the minutes be accepted as amended. Seconded by Mr. Fisk, the motion carried. V. FINANCIAL REPORT -tr ac l� ��a-ul G : t� Mr. Moen moved kbe receipt of the report. Seconded by Mr. Smith, the motion carried. ��i1�►71�b9��la[.X9 A. Water Service Specifications Review Mr. Trousil noted conflicts in specifications between copper and plastic line in the UPC and local codes. This was brought up by the Building Officials when they were approached by Jose Bravo. Staff was asked to bring copies of the conflicting "codes" to the next meeting. B. Sharatin Project Slope Stabilization was moved to New Business, Item E Page 1 of 2 VII. NEW BUSINESS A. Road Maintenance, Snow Removal and Sanding, Road Construction and Repairs Contract After studying the proposals submitted by the four firms the following motions were made: Mr. Fisk moved to recommend to the Assembly that the road maintenance contract be awarded to Brechan Enterprises as low bidder. The motion died for lack of a second. Mr. Lorenson moved to recommend to the Assembly that the contract be awarded to Island Sand and Gravel based on their _ k past performance. The motion died for lack of a second. '" fficl_11k1 ,p,�0'-iMr. Lorenson moved to recommend to the Assembly that the �& contract be awarded to Island Sand and Gravel for FY93. Seconded by Mr. Smith, the motion carried. Mr. Lorenson and Mr. Fisk suggested the group actively pursue another way to conduct the bidding process. It was suggested the bid should be for one year with 2 one year options for renewal. A work session will be scheduled in August or September for this purpose. Water & Sewer Installation, Maintenance & Repair Services Mr. Moen moved to recommend to the Assembly that the water & sewer installation contract be awarded to the lone bidder, Brechan Enterprises, Inc. Seconded by Mr.-Nault, the motion carried. Sewaae Pump Station Preventative Maintenance & Repair Services Mr. Nault moved to recommend to the Assembly that the sewage pump station preventative maintenance contract be awarded to the lone bidder McDonald Enterprises (William McDonald). Seconded by Mr. Lorenson, the motion carried. B. Review of Island Lake Road Extension Mr. Cassidy discussed the plans for the Subdivision and answered questions. He indicated there will be a Public Hearing before the P & Z Commission on May 20. Their packet review will be held on May 13. Mr. Lorenson moved a recommendation be made to P & Z that the new roadway follow the old track more closely to afford access to the lake; easements should be recorded and the neighbor's concerns should be addressed. Seconded by Mr. Smith, the motion carried with one negative vote. C. Navy Agreement and Project Status Mr. Trousil reported on the Navy Seals (Spruce Cape) project. The project is awaiting authorization for pre -payment from the Navy. Copies of the Agreement were given to each board member for their perusal. D. Vacation & Replat - Woodland Acres 5th, Block 8, Lot 13 Utility Easement Mr. Shuttlesworth asked for a variance in the utility easement on the referenced lot, as a portion of the building on that lot extends into the easement by 6 inches. Mr. Moen moved the variance be granted. Seconded by Mr. Nault, the motion carried. Page 2 of 2 There wasr question about Lot 26, Jackson Subdivision - Eider Street, and what had happened since it was brought up in March. Staff will investigate. E. Sharatin Slope Stabilization Four options of design were presented by Mr. Trousil. 1) Do nothing;'2) Build concrete retaining wall; 3) Slope and rip rap and 4) Purchase easement and put fence around the property. Discussion followed the presentation and the question of what would be satisfactory to the landowners, Mr. and Mrs. Robert Gunderson, came up. No conclusions were presented for a vote. L' �e�Ua 1UA� b�ctd �/cP, /��'7ct�rowry�q u/Q�� U}Or� �Qac� F. Chairman's Report Mr. Arndt asked the Board to establish a policy that all bills to be paid out of Service District Funds be presented to a representative of the Service District for review and authorization. He also felt any work orders, excepting emergency measures, should be authorized and bear two signatures. Mr. Nault moved that the above be adopted as policy. Seconded by Mr. Lorenson, the motion carried. VIII. AUDIENCE COMMENTS None. IX. ITEMS OF INFORMATION & BOARD MEMBER COMMENTS Mr. Arndt apprised the other members of a leak on Spruce Cape (USS 3100, Lot 16 & 17). The leak washed out the area around it and was taking part of the road. He said there might have to be some pavement replaced. Mr. Fisk noted he appreciated the healthy discussion on the Snow Removal contracts. He stated the process was not healthy. Mr. Nault asked what had happened with the Engineering Studies on Spruce Cape and what had happened with the Glenda Hayes Babbitt, late connect to Service District lines? X. ADJOURNMENT Mr. Arndt adjourned the meeting at 10:00 p.m. Approved by: Scott Arndt, Chairman 6 Date Page 3 of 2 Submitted by: