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1990-12-19 Regular Meetingr KODIAK ISLAND BOROUGH SERVICE DISTRICT NO. 1 ADVISORY BOARD Tuesday, December 19, 1990 - 7:00 p.m. Assembly Chambers Conference Room MINUTES I. CALL TO ORDER AND ROLL CALL The meeting was called to order by Acting Chairman Tony Perez at 7:05 p.m. Roll call was taken. MEMBERS PRESENT MEMBERS ABSENT Scott Arndt None Jim Berg Vern Berns Okey Chandler (arrived at 7:35 p.m.) Jim Fisk, Chairman (arrived at 7:07 p.m.) Tony Perez Earl Smith II. AUDIENCE COMMENTS None. III. APPROVAL OF AGENDA STAFF PRESENT Lee Beauman Donna Smith A motion was made by Mr. Arndt and seconded to approve the agenda. Motion passed by unanimous voice vote. IV. APPROVAL OF MINUTES A motion was made by Mr. Berg and seconded to approve the November 14, 1989 minutes. Motion passed by unanimous voice vote. V. FINANCE REPORT A motion was made by Mr. Berg and seconded to acknowledge receipt of the finance report. Motion passed by unanimous voice vote. A. Mr. Arndt noted that the requested corrections have been made to the City water bill. Discussion ensued over the need for three line items for repairs and maintenance on the expenditure report. Service District No. 1 - 12/19/89 Page 1 of 4 (Mr. Perez noted that Chairman Fisk arrived at 7:07 p.m., and the gavel was turned over to him.) Mr. Berg inquired about the 080 Fund for snow removal. Staff reported the contractor has not yet submitted invoices for payment. Thus, the line item shows no expenditure. B. A motion was made by Mr. Arndt and seconded to remove from the table the main motion on the $257.20 water meter fee billing. Motion carried by unanimous voice vote. Question called. Main motion to remove the $257.20 water meter fee from account numbers 1889, 2807, and 3077 passed by voice vote with Mr. Berg abstaining. VI. ENGINEERING -FACILITIES STAFF REPORT VII. 86-2 Sewer and Water Project Mr. Lee Beauman of the Engineering -Facilities Department reported that back records show approval of the Baptist Mission easement, but the documents were never signed. At this time, the Mission has decided not to grant the easement. Chairman Fisk recalled the Mission has been before the Board asking for help on their water line. The Board told them to pursue it through the Borough. Chairman Fisk researched the easement. The easement the Service District is requesting is already in place and has been in place. An error was made, and it was put on the west side instead of the east side. The easement reads the east side. Mr. Arndt asked that Bud Cassidy, Borough Resource Manager, be brought up to date. VIII.a. Title 16 Review Mr. Beauman had a copy of the draft for review. VIII.f. Damaged Sewer Service Mr. Beauman explained the circumstances of the repair. VII. OLD BUSINESS A. The Board welcomed Mr. Vern Berns as the new member to the Board. B. Chairman Fisk opened the nominations for new officers. Mr. Berg nominated Mr. Smith for the office of Chairman; Mr. Smith declined. Mr. Arndt nominated Mr. Perez for the office of Chairman. It was moved by Mr. Arndt and seconded to close the nominations for the office of Chairman. Motion carried by voice vote. Mr. Perez elected by unanimous voice vote. Mr. Berg nominated Mr. Smith for the office of Vice -Chairman; Mr. Smith declined. Mr. Perez nominated Mr. Fisk for the office of Vice -Chairman. It was moved by Mr. Perez and seconded to close the nominations for the office of Vice -Chairman. Motion carried by voice vote. Mr. Fisk elected by unanimous voice vote. (Mr. Chandler arrived at 7:35 p.m.) Service District No. 1 - 12/19/89 Page 2 of 4 Mr. Fisk turned the gavel over to newly -elected chairman, Mr. Perez. Mr. Fisk stated he was pleased to serve as chairman and expressed his hope the Board can stay together. Mr. Perez said that at any time when anything comes up that he should know about, feel free to call. He thanked the Board for their support. C. A motion was made by Mr. Arndt and seconded to use the "Sewage Grinder Pump Loan Policy and Agreement". Discussion ensued regarding the service of the grinder pumps. Mr. Beauman said the plan is for the Service District to maintain two complete pumps to be loaned out. Mr. Smith suggested the pumps be returned repaired. Question called. Motion carried by unanimous voice vote. VIII. NEW BUSINESS A. Road Maintenance and Snow Removal Contract Award Mr Beauman passed out copies of the bids from Brechan Enterprises and one from Island Sand & Gravel & Equipment. A motion was made by Mr. Arndt to award the bid to Island Sand & Gravel & Equipment. Discussion ensued on whether Island Sand & Gravel & Equipment would be able to keep up with the snow removal since they also do the schools and municipal buildings. Mr. Arndt stated that Mr. Deater also has his equipment out on many private contracts and keeps up. Mr. Fisk said that Island Sand & Gravel & Equipment provides a monitoring system at no cost to the Service District. Question called. Motion carried by unanimous voice vote. B. Dr. Loren Halter's Request for Reimbursement The board agreed that paying for time off work is a bad precedent to set. A motion was made by Mr. Berg and seconded to table the request until we get further information. Staff is to seek more information from the phone company and get the billing together for the telephone company. Question called. Motion was carried by unanimous voice vote. A motion was made by Mr. Berg and seconded to acknowledge receipt of the information materials. Motion carried by unanimous voice vote. X. AUDIENCE COMMENTS None. XI. BOARD MEMBER COMMENTS None. XII. ADJOURNMENT Service District No. 1 - 12/19/89 Page 3 of 4 A motion was made by Mr. Berg and seconded to adjourn the meeting at 8:05 p.m. Motion carried by unanimous voice vote. The next meeting will be scheduled for February instead of January 2, 1990 due to this meeting being held so late in December. Minutes signed by: 1 Tony P6rez, Chai36an .�2- Date Donna Smith, Secretary /,�7-/ /- 40 Date Service District No. 1 - 12/19/89 Page 4 of 4