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1989-11-14 Regular Meeting�0.3-/o -c, KODIAK ISLAND BOROUGH SERVICE DISTRICT NO. 1 ADVISORY BOARD Tuesday, November 14, 1989 - 7:30 p.m. Conference Room MINUTES I. CALL TO ORDER AND ROLL CALL The meeting was called to order by Chairman James Fisk at 7:40 p.m. Roll call was taken. MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT Scott Arndt Earl Smith Dan Millard James Berg Lee Beauman Okey Chandler Darlene Fisher James Fisk Tony Perez 1 Vacant Seat II. AUDIENCE COMMENTS Jack MacFarland, Assemblyman, voiced some concerns he had about the following: A. Rate increase by the city to Service District No. 1. The rate for outside the city hasn't been justified. Is the buy -in fee legitimate? Legal counsel has been sought on this issue. B. Service district within a service district. Some board members felt that a recommendation from Service District No. 1 should have been obtained before light service district was established. C. Annexation concerns were discussed by the board members. Lee Beauman was introduced as spokesperson for the Engineering/ Facilities Division. III. APPROVAL OF MINUTES A motion was made by Mr. Berg and seconded to accept the agenda as presented. Motion carried unanimously by voice vote. IV. APPROVAL OF MINUTES - OCTOBER 10 1989 A motion was made by Mr. Berg and seconded to approve the minutes of October 10, 1989. Motion carried by unanimous voice vote. V. FINANCE REPORT A motion was made by Mr. Berg and seconded to acknowledge receipt of the finance report. Motion carried by unanimous voice vote. Mr. Arndt questioned the sewer maintenance, water and repairs. What SERVICE DISTRICT NO.1 - 11/14/89 PAGE 1 OF 4 has happened on the discrepancy on the water meter billing discussed at October 10, 1989 meeting? Has there been some double billing on accounts? City water billing issues are to be discussed with the Mayor. A motion was made by Mr. Arndt and seconded to remove the $257.20 water meter fee from account numbers 1889, 2807, and 3077. This motion was tabled for further review. Chairman will investigate what those charges are directly related to. A second motion was made by Mr. Arndt and seconded to accept water wholesale billing fee. Motion carried by unanimous voice vote. VI. ENGINEERING/FACILITIES STAFF REPORT A motion was made by Mr. Berg and seconded to acknowledge Engineering/Facilities Staff report. Motion carried by unanimous voice vote. Mr. Chandler brought up the subject of missing street signs. There are street signs missing on several Borough streets. A suggestion was made to try some new brackets to hold the signs on the posts. Mr. Fisk and Mr. Beauman will discuss the matter. Mr. Beauman provided a summary breakdown of the Service District No. O 1 worklog narrative the Board had received at their October meeting. Mr. Berg expressed his concern that these items had not been completed prior to the winter season. Mr. Fisk said there is an apparent conflict regarding who is responsible for directing this type of work. Mr. Beauman was asked for an update on Mr. MacFarlane's health, Mr. MacFarlane is at home now and recuperating nicely. The Service District Board sends their best wishes on a speedy recovery to Mr. MacFarlane. VII. OLD BUSINESS None VIII. NEW BUSINESS A. Lloyd Davis grinder pump repair reimbursement: There was considerable discussion on who is responsible for maintenance of the grinder pumps. It was decided that the person using the grinder pumps is responsible for the maintenance of the grinder pumps as per set policy. A motion was made by Mr. Arndt and seconded to reimburse Mr. Davis for repairs on the grinder pump . Motion failed by roll call vote. Mr. Beauman was directed to send a letter to Mr. Davis on the SERVICE DISTRICT NO.1 - 11/14/89 PAGE 2 OF 4 matter. B. A parts inventory for pump repair is needed in the future to maintain a fixed inventory. There are approximately 60 to 70 pumps in use at the present time. Electronic parts for the control panel are not readily available here on Kodiak Island. A motion was made by Mr. Berg and seconded to maintain two existing complete pumps and invest $1,000 in a small parts inventory for pump and control parts. These pumps and parts will be available for loan by Service District No. 1 members. Motion carried by unanimous roll call vote. C. Service District No. 1 Advisory Board vacancy. A motion was made by Mr. Chandler and seconded to pick five names from the list of 37 available write-in votes. Motion carried by roll call vote with Scott Arndt dissenting. The Advisory Board drew five names from the list of available write-in votes. The names drawn are: Lorna Arndt, Vern Berns, Al Burch, Ed Mahoney, and Doug Peterson. The Assembly will be asked to select a board member from this list of five names at their earliest convenience. D. Service District No. 1 0 & M Contract (Sewage Pump Station) A motion was made by Mr. Berg and seconded to keep the present maintenance agreement on sewage lift station with Mr. McDonald. Motion carried by unanimous voice vote. E. Emergency Preparedness Plan In the event of an emergency or natural disaster, the Service District No. 1 Board designated the Service District No. 1 Chairman and the Director of Engineering/Facilities to be the liaisons with the City of Kodiak's Public Works Department. F. Road Maintenance Contract The Board directed staff to retain the contract on a one-year calendar contract schedule. Mr. Andy Nault inquired about the use of a drop gate on the grader when there is ice on the roads, what guidelines are used to remove snow from different areas, and what time they started removing snow on the previous weekend. Mr. Nault was not happy with the snow removal. It was 12 hours before snow was removed in Woodland Acres. It was asked if Island Sand and Gravel is doing a good job. Mr. Fisk questioned the validity of Brechan charging us time and one-half. SERVICE DISTRICT N0.1 - 11/14/89 PAGE 3 OF 4 a IX. A. B. C. X. XI. A. B. XII. df OTHER Informational Materials - No action required No comments Letter from Mr. Tim Abena. A motion was made by Mr. Berg and seconded to table this until it could be investigated further. Motion was carried by unanimous voice vote. A motion was made by Mr. Berg and seconded to acknowledge the city water meter billing memo. Carried by unanimous voice vote. AUDIENCE COMMENTS None BOARD MEMBER COMMENTS Mr. Berg will not be present at the December 5, 1989 Service District No. 1 Advisory Board Meeting. Officers election will be held at the next Service District No. 1 Advisory Board meeting on December 5, 1989. O ADJOURNMENT The next meeting is scheduled for December 5, 1989. The meeting adjourned at 9:45 p.m. by Chairman Jim Fisk. Minutes signed by: Date 9�Lz arlene Fisher, Secretary /02 — D - f y Date SERVICE DISTRICT NO.1 - 11/14/89 PAGE 4 OF 4