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1989-09-12 Regular Meetingf f SERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS Tuesday, September 12, 1989 - 7:30 p.m. School District Conference Room MINUTES I. CALL TO ORDER AND ROLL CALL The meeting was called to order by Chairman Jim Fisk at 7:42 p.m. Roll call was taken. MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT James Berg None John Parker Okey Chandler Norm Hickok James Fisk, Chairman Donna Smith Tony Perez Earl Smith Scott Arndt (arrived at 7:50) II. AUDIENCE COMMENTS Residents of Cliffside Road were in attendance to speak on a petition they were presenting to the Service District No. 1 Board of Supervisors. III. APPROVAL OF AGENDA A motion was made by Mr. Berg and seconded to amend the agenda by moving Item VIII. New Business to the next order of business. Motion carried by unanimous voice vote. VIII.NEW BUSINESS Mr. Michael Rasmussen, 4312 Cliffside Road, said he has four lots on Cliffside. He went on to say the residents have repeatedly requested that the road not be connected with Parkside Drive. It would take thousands of dollars to connect that road, and most people feel money could be spent in other areas. His suggestion is to take the money and pave the road. He also felt some of the confusion for emergency vehicles is the road name. A solution would be to change the name of Cliffside Road to something more appropriate. There are no signs on the roads, and they should be properly signed. (Mr. Scott Arndt arrived at 7:50) Mr. Mike Sirofchuck of 4288 Cliffside reiterated that the majority of the residents would like the road to remain a dead-end road. He said a Service District No. 1 - 9/12/89 Page 1 of 6 turnaround has been constructed on his property for emergency vehicles. A number of small children would be endangered if the road were not a dead-end road. He suggested the green area be dedicated as a park to allow children to play there. He expressed some concern about the increase in traffic from Parkside Drive residents using Cliffside. He supports the idea of making it a park. Many residents bought their property because of quiet and peacefulness, with the dead-end road a consideration; it should remain that way. Mr. Fisk asked if there was enough property there to get a small cul-de-sac. He suggested that if you are going to shut something down, there is a need to work up a replacement plan. Mr. Arndt stated that with emergency vehicles, you pull in and then back up. Mr. Baine Cater said a forty -foot trailer turned in that area. Mr. Bill Murdock stated there is a road grader that drives down the road and turns around very nicely. He went on to say the dead-end road is a quality of life issue for most of the residents. Mrs. Shirley Berns, 4207 Cliffside, concurred with other residents comments. She seconded the idea of a park and for keeping the road closed. Mr. Vern Berns stated the residents have been in two or three times talking to the Board about having that road closed. Each time they have said they don't want the road. He asked how many times do they have to keep coming? Mr. Fisk suggested doing it all at once by going before the Planning and Zoning Commission. He reminded the residents that the Board is a representative of the people to the Assembly, Planning and Zoning Commission, and other agencies. Mr. Scott Thompson said the residents should request a easement vacating right-of-way. He suggested asking the Assembly to vacate the right-of-way to end all of this. Mr. Fisk said before that is done, they need an alternate such a a cul-de-sac. Mr. Smith stated the Uniform Fire Code has to be met. Mr. Thompson reemphasized vacating it so it doesn't keep coming up. He suggested adding they want the right-of-way vacated. Mr. Arndt said it would have to say an utility easement. Mr. Thompson said the streets should be changed to say not a through road. Mr. Fisk introduced Mr. John Parker from the Assembly. Service District No. 1 - 9/12/89 Page 2 of 6 Mr. Parker said he thought the petition needed to be accepted, and the residents need to come back for abandonment of existing right-of-way to utility easement. He suggested researching the requirements and l encouraged the concept of an alternate. Mr. Smith said there is a problem of a few lots on Parkside that are addressed Cliffside, and this should be cleaned up so there is no question which are Cliffside addresses. Mr. Rasmussen felt it should be easy enough to change. Mr. Joe Stevens agreed with leaving the road as it is. He said he would be affected by a cul-de-sac on the end and would be willing to risk it. He asked if a park could be specified during the vacating process. Therefore, not only vacate right-of-way but specify end use of land. Ms. Barb Rabold of 4176 Cliffside is in favor of keeping road closed. She asked the Service District to incur an expense in installing "Small Children" signs. Mr. Fisk said the Service District has numerous requests but does not have policy powers. If the Service District puts up signs, they then become liable. There is no sign ordinance. Ms. Berns asked about dead-end signs. Mr. Arndt said they would be fine. Mr. Berg added that nonregulatory signs can be installed. The residents requested dead-end signs. Mr. Fisk said the Board can accept the petition and pass minutes of the meeting on to Assembly with a letter of recommendation. It needs to be work out what the residents want done, e.g. park. Mr. Sirofchuck said because his residence sits at the end, he would need to organize a cul-de-sac. Mr. Parker agreed with the point of renaming one of the streets. He felt it needs to be rectified. Ms. Jenny Stevens asked Mr. Arndt if the Board would be able to represent them. Mr. Arndt replied that the staff would look into it. Mr. Fisk said the members act as a body and work with the staff. Mr. Arndt also explained the Service District's position. Mr. Fisk said he would ask the staff to start on it and get back to the residents for any additional information. Recess at 8:40 p.m. Service District No. 1 - 9/12/89 Page 3 of 6 A motion was made by Mr. Ardnt and seconded to accept receipt of the "Cliffside Drive Petition" dated September, 1989, and direction be given to staff to place dead-end signs at entrances to Cliffside and Parkside. Mr. Smith said that if the Board does this, they need to do it to all and used as an example Woodland. Mr. Arndt said there were a lot of streets that took off from there. Mr. Smith stated he is opposed to doing something just to satisfy these residents. He again stated if the Board is going to do something, it should be done for all. Mr. Ardnt again said he had a problem with Woodland. Mr. Perez agreed with Mr. Smith. Mr. Arndt restated his motion to put dead-end signs at Cliffside and Parkside. An amendment to the motion was made by Mr. Smith and seconded that all dead-end roads be signed dead-end roads. Roll call vote on the amendment to the main motion carried by four ayes with Mr. Ardnt and Mr. Fisk dissenting. Roll call vote on the main motion carried by five ayes with Mr. Arndt dissenting. IV. APPROVAL OF MINUTES A motion was made by Mr. Berg and seconded to approve the minutes of July 11, 1989. Motion carried by unanimous voice vote. V. FINANCE REPORT A motion was made by Mr. Berg and seconded to accept the financial report. Motion carried by unanimous voice vote. (Mr. Arndt said he needed to be excused but will come back. Chairman Fisk excused him at 8:50). VI. ENGINEERING/FACILITIES STAFF REPORT A motion was made by Mr. Berg and seconded to accept the staff report. Motion carried by unanimous voice vote. VII. OLD BUSINESS A. Utility hookups not completed A form letter was presented to the Board by staff. The Board said there is already a standard form letter stating the code that was sent out to every customer. If there is a problem, the customer usually comes before the Board to explain the reason. A motion was made by Mr. Berg and seconded to acknowledge receipt of the information. Motion carried by unanimous voice vote. Service District No. 1 - 9/12/89 Page 4 of 6 a IX. OTHER r Mr. Parker explained the Assembly's actions on the City of Kodiak's water service billing outside the City limits to date. He explained the City Council's position. The entire Assembly is questioning why the City is going with this approach. Mr. Smith pointed out a discrepancy in the Detail Monthly Statement Expenditure report of $10,055.60 on page 10 of the agenda and the memorandum on page 22 for the amount of $7,791.60. Discussion ensued regarding metered rates, and the City's position. Mr. Smith told Mr. Parker he had heard the Borough is advocating annexing this area. Mr. Parker replied no --consolidation. He went on to say that in the interim the City has said they feel they can provide the service and correct problems by annexation. They feel they can convince residents, and they are going to attempt it. The Borough cannot stop them, although they don't think the City can convince the residents. He guesstimated annexation would cost the City a quarter of a million dollars. Mr. Smith he had heard the City was talking about just annexing Service District #1. Mr. Parker said that was their lead-in. Further discussion ensued on annexation and consolidation. The letter to Mr. John Rauwolf on page 28 was discussed, and the Board expressed their appreciation for the letter being written. Mr. Parker asked about the baseline facilities for the Natives of Kodiak Spruce Cape property. Mr. Fisk told him the sewer line could be designed for about $9,000 to $10,000 per lot. Mr. Parker stated the Assembly does need to know that, as it will impact water and sewer facilities. Mr. Fisk said there was also a problem with the Corps of Engineers. Mr. Fisk asked about Sharatin Road. Mr. Hickok told him the Corps of Engineers is doing a survey on Sharatin Road. They have requested that some of the land be classified as wetlands. Mr. Hickok went on to say that on the proposed road on Sharatin Road, it is Mr. MacFarlane's opinion, and justified, that documents aren't such as we can go to bid. It is anticipated this fall to put water and sewer in near Benny Benson while the Sharatin Road documents are being written. X. ADDITIONAL AUDIENCE COMMENTS None. XII. BOARD MEMBER COMMENTS The members discussed Construction Inspector responsibilities to the Service District. (Mr. Arndt returned at 9:45 p.m.) Dan Millard's job Service District No. 1 - 9/12/89 Page 5 of 6 XII. ADJOURNMENT Meeting adjourned by Chairman Fisk at 9:50 p.m. Minutes signed by: Date Service District No. 1 - 9/12/89 nSm�Sm ith, , Secretary /D-/6-J'9 Date Page 6 of 6 C CLIFFSIDE DRIVE PETITION SEPTEMBER, 1989 We, the undersigned residents of Cliffside Drive in the Kodiak Island Borough, desire that Cliffside Drive remain in its present form as a dead — ,end road'with no outlet. Signature Printed Name Residence Address Mailing Address Phone n(� 1� �V/�r/JK Q 1 -- --- - �%%(k� �iraicJivclL S/La'g c(,t ,qc=---- -�70-----yI�6=G`1Yd' ------- z.--!-----------y���it�--l�?ZG------ _LL�Ly� 4 . A-a-ZZ_&-tY----------!'/-�� C1 eure Lie L . 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