FY2025-67 Projects Office (Cottages) Stair Replacement 2025CONTRACTS TRANSMITTAL FORM
RETENTION SCHEDULE: CL -09 CONTRACTS
Records related to obligations under contracts, leases, and other agreements between the Borough and outside parties,
successful bids, and proposals. Active records are kept by the corresponding department. Apply retention (plus 4 years) once
contract or agreement expires, or once product is procured. Apply retention (plus 25 years) for agreements that involve
real property.
DATE: 06/25/25 TRANSMITTED BY: P. Valerlo
DEPT: Engineering & Facilitie
CONTRACT NO.: FY 2025-67 VENDOR OR CONTRACTOR: AIM Maintenance LLC
CONTRACT TITLE(Please provide details that are available such as purpose and/or the amount):
Projects Office (Cottages) Stair Replacement 2025
Administrative contracts are contracts approved by the manager that are within the spending
authority allowed by code. Assembly approved contracts are beyond the manager's spending
authority and require approval by the Assembly during a meeting.
APPROVED BY: Administrator DATE OF APPROVAL: 06/25/25
TYPE OF CONTRACT: Contract
PROVIDE DETAILS FOR ANY AUTOMATIC RENEWALS OR EXTENSIONS BELOW:
None - Expiration is as soon as work is complete
EXPIRATION OR REVIEW DATE: PURGE DATE: 06/25/2029
If there's no expiration date or the contract is open-ended, enter 9999 in the date field and explain when
it should be flagged for review:
Are all relevant attachments, exhibits, referenced documents attached? ❑1
Are the successful bids and proposals incorporated in the attachments? P1
ONLY COMPLETE THIS SECTION IF THE RECORD AMENDS, EXTENDS, IS A
CHANGE ORDER, OR AN ADDENDUM TO AN EXISTING CONTRACT
m7_r N Z
CONTRACT NO.: FY
REQUESTED BY:
CATEGORY: Select One
APPROVED BY: Select One TYPE OF CONTRACT: Select One
PROVIDE DETAILS FOR ANY AUTOMATIC RENEWALS OR EXTENSIONS BELOW:
EXPIRATION DATE:
PURGE DATE:
If there is no expiration/purge date, enter 9999 as the year for open-ended contracts AND explain the
process below on how or when it should be flagged for review.
Rev. 04/09/2025
Kodiak Island Borough
REQUEST FOR QUOTES
Project: Projects Office Stair Replacement
Contract Number: FY2025-67
Date: June 18, 2025
Dear Contractor
This project includes, but is not necessarily limited to:
This project includes the in-kind removal and replacement of the two existing entry stair and
platform assemblies. The intent is to improve safety while maintaining the current design and
layout.
See Attachment A for the drawing (sketch) and photos for references.
Contractor will be responsible for obtaining the building permit for any and all work awarded.
Base Quote Includes: Awarded
• Carefully demolish and remove the two (2) existing stair and platform structures on the
front and back of the WEST side of the building.
o All removed materials must be properly disposed of at the Kodiak Island Borough
Landfill.
• Provide temporary structural support as needed to ensure safe working conditions around
the roofline and entryway during construction.
• Furnish and install new stair and platform assemblies using durable treated materials
consistent with the existing design.
Alternate 1 Quote Includes: (Not Awarded )
• Carefully demolish and remove the one (1) existing stair and platform structures on the
FRONT of the EAST side of the building.
o All removed materials must be properly disposed of at the Kodiak Island Borough
Landfill.
• Provide temporary structural support as needed to ensure safe working conditions around
the roofline and entryway during construction.
• Furnish and install new stair and platform assemblies using durable treated materials
consistent with the existing design.
Alternate 2 Quote Includes: (Not Awarded)
• Carefully demolish and remove the one (1) existing platform structures on the BACK of the
EAST side of the building.
o All removed materials must be properly disposed of at the Kodiak Island Borough
Landfill.
• Provide temporary structural support as needed to ensure safe working conditions around
the roofline and entryway during construction.
• Furnish and install new stair and platform assemblies using durable treated materials
consistent with the existing design.
This Request for Quotes will be used for quotes for services under $25,000.
There will be a non -mandatory Pre -Quote meeting at 9:OOam on June 23, 2025. will be held at the
Projects Office (project site), 720 & 722 Egan Way, Kodiak, Alaska, 99615. Questions due by 2:OOpm on
June 23, 2025.
Quotes will be accepted until 2:00pm local time on June 24, 2025, and will be accepted via email, fax,
mail or in person, to the contact listed on the Bidder Registration Form. The bids will be publicly opened
and read at that time. A copy of the quote schedule is attached for your use in submitting quotes. If
submitting a physical copy, please submit to the Office of Finance, 710 Mill Bay Road, Kodiak, Alaska,
99615.
All work shall be completed and invoiced for in accordance with the General Conditions of the
Construction Contract which can be found at Projects Office I Kodiak Island, AK - Official Website
and/or from the written Notice to Proceed until contract termination on June 30, 2025.
All interested quoters should submit a registration form and visit the site and view existing conditions
before submitting quotes.
The following items must be included within your quote:
1. Copy of current Alaska Contractor License.
2. Copy of current Alaska Business License.
The Kodiak Island Borough reserves the right to waive any irregularities or informalities in a quote, to
reject any and all quotes without cause, and to re -solicit for quotes.
The current minimum prevailing wage rates as published by the Alaska Department of Labor must be
paid if required by law. If required by law, certified payrolls must be submitted to the Alaska Department
of Labor.
The requirement of the Alaska Employment Preference Act (AS 36.10) must be met in performing the
work of this Quote.
ADDENDUM1
KODIAK ISLAND BOROUGH
Kodiak Island Borough
Projects Office Stair Replacement
Kodiak, AK
June 24, 2025.
TO ALL PLAN HOLDERS OF RECORD:
This addendum forms part of and modifies the contract documents as noted below.
If bidders have already submitted a quote, they are not required to acknowledge this addendum.
This addendum consists of 1 page.
DUE DATE/TIME is now 4:OOpm on June 24, 2025.
All work must be completed and invoiced for by June 30, 2025.
END OF ADDENDUM NO. 1
KODIAK ISLAND BOROUGH
Projects Office Stair Replacement
ADDENDUM NO. 1
PAGE 1
Kodiak Island (Borough
Bidder Registration Form
IMPORTANT: In order to receive addenda and any other information which may impact the bid time or
quantities, bidder shall fill out the contact information hrlow and return to the Kodiak Island Borough,
ONLY REGISTERED BIDDERS WILL RECEIVE NOTIFICATIONS
Name of Comp,
Contact Name:
Bidder's Contact )information
I
Address: �3-74 A&" C(/oy k i A%e W61s^
Phone Number: ( iUf) '~ -57-
Fax
57'
Fax Number: ( Cp Z3 G%&
Email: ory j
Return this form via fax, email, regular mail, or Ii. uui delivered to the following location:
Engineering/Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615-6398
Phone: (907) 486-9341
Fax: (907) 486-9394
Email: EFprojects@kodiakak.us
o
Kodiak Island Borough
Addendum Acknowledgement
Project: Projects Office Stair Replacement
Contract Number: *Contract Number* FY2025-67
The bidder acknowledges receipt of the following addenda and certifies that then- contents have been
considered in the preparation of this Bid. If there are no addendums please state NONE above your name.
Addendum Number Dated Initials
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Dated _
Initials
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Dated _
Initials
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Company Name
Date Z �
AIM submitted their quote before
Addendum 1 was released and were NOT
required to acknowledge Addendum 1 for
qualifications. - P.Valerio 6.24.2025
uthorizing Name
-J'/ C,( 14 0
Title
",Vv/ /JJ -J
Signature
1W j,
Kodiak Island Borough
Quote Schedule
Page 1 of 2
Project: Projects Office Stair Replacement
Contract Number: *Contract Number* FY2025-67
Base Quote
Item
No.
Item Description
Quantity
Unit
Total Item Price
1
Mobilization and demobilization
1
LS
5 C)O .
All labor, equipment, and materials
2
required to complete the BASE
I
LS.00
scope of work identified on page
one of this RFQ,
�a' 00t)
I Total Base Quote:
.Alternate 1 Quote
(not awarded)
1 Mobilization and demobilization I LS /-V) Cv
All labor, equipment, and materials
2
required to complete the L/� 5700
ALTERNATE 1 scope of work � ((J/ J V
identified on page one of this RFQ.
I oLll Alternate Quote: I
Alternate 2
I Mobilization and demobilization LS
All labor, equipment, and materials
required to complete the ODD 2 AILTERNATE 2 scope of work L� 51
identified on page one of this RF .
5
Total Alternate Quote: StJLJ ,
1
Kodiak Island Borough
Quote Schedule
Page 2 of 2
Project: Projects Office Stair Replacement
Contract Number: *Contract Number* FY2025-67
Total Base Quote .Amount:
k le— IIA" Aei a Dollars Cents
0 00 �
I, 4 /Q��strike
hout ereinafter called Quoter, an individual doing business
as inapplicable words:) a pxlner-�, a
cQ;pQrw1iou-incorporated in the State of Alaska, a joiw-vcnturc, hereby submits this bid and agrees: to
hold this bid open for forty five (45) days, to accept the provisions of the Request for Quotes, to
accomplish the work in accordance with the contract documents, plans, specifications, for the lump sum
and unit price amounts as set forth in this quote schedule.
Respectfully submitted this.� day ofI(, 202_
BIDDER:
Company Name
2�1/�va
Address
Kodiak Island Borough, State, Zip Code
1 fe 7- 5 7- 2-3,514,o
Nephone Number
Federal I.D. or S.S.N.
'ASI enAs
Authorizing Name
Title
� rigganature
Email Address
CORPORATE SEAL
ATTEST:
Signature of Corporate Sec.
Print Name
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License #8/15/2 6 State of Alaska
Effective: 8/15/2024
Expires: 09/30/2026 Department of Commerce, Community, and Economic Development
Division of Corporations, Business, and Professional Licensing
Regulation of Construction Contractors and Home Inspectors
Licensee: A I M Maintenance LLC
License Type: General Contractor Without Residential Contractor Endorsement
Status: Active
Doing Business As: A I M Maintenance LLC
Note: Contractor held prior license CONE38639.
Relationships
No relationships found.
A I M Maintenance LLC
377 NEVA WAY
KODIAK, AK 99615-7056
Commissioner: Julie Sande
Designations
No designations found.
Wallet Card
State of Alaska
Department of Commerce, Community, and Economic Development
Division of Corporations, Business, and Professional Licensing
Regulation of Construction Contractors and Home Inspectors
A I M Maintenance LLC
DBA: A I M Maintenance LLC
As
General Contractor Without Residential Contractor Endorsement
License Effective Expires
141486 8/15/2024 09/30/2026
Kodiak Island Borough
Attachment A
Drawing & Photos
[Following 5 Pages]
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Kodiak Island Borough
Contractor Agreement
Page 1 of 3
Project: Projects Office Stair Replacement
Contract Number: FY2025-67
This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough,
acting by and through its Borough Manager, and
AIM Maintenance LLC
Company Name
377 Neva Way, Kodiak, AK 9915
Company Address (Street or PO Box, Kodiak Island Borough, State, Zip)
a/an ❑ Individual ❑Partnership ❑Joint Venture ❑Sole Proprietorship ❑Corporation
incorporated under the laws of the State of Alaska, its successors and assigns, herein called the Contractor,
is effective the date of the signature of the Borough Manager on this document.
The Contractor, for and in consideration of the payment or payments herein specified and
agreed to by the Borough, hereby covenants and agrees to furnish and deliver all the materials
and to do and perform all the work and labor required in the construction of the above -
referenced project as bid by the Contractor, which bid and prices named, together with the
Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as
such.
2. It is distinctly understood and agreed that no claim for additional work or materials, done or
furnished by the Contractor and not specifically herein provided for, will be allowed by the
Borough, nor shall the Contractor do any work or furnish any material not covered by this
Contract, unless such work or materials is ordered in writing by the Borough. In no event shall
the Borough be liable for any materials furnished or used, or for any work or labor done, unless
the materials, work, or labor are required by the Contract or on written order furnished by the
Borough. Any such work or materials which may be done or furnished by the Contractor
without written order first being given shall be at the Contractor's own risk, cost, and expense
and the Contractor hereby covenants and agrees to make no claim for compensation for work
or materials done or furnished without such written order.
3. Payment under this Contract will include the BASE BID ONLY and shall not exceed Nine
Thousand dollars and Zero cents. ($9,000.00). The Parties acknowledge that funds for the
payment of this contract are subject to the availability of funds lawfully appropriated for that
purpose.
4. The Contractor further covenants and agrees that all materials shall be furnished and
delivered and all work and labor shall be done and performed, in every respect, to the
satisfaction of the Borough, on or before June 30, 2025 or within 7 calendar days following
the date of notice to proceed. [The Borough's signature below shall constitute notice to
proceed.] It is expressly understood and agreed that in case of the failure on the part of the
Contractor, for any reason, except with the written consent of the Borough, to complete the
furnishing and delivery of materials and the doing and performance of the work before the
aforesaid date, the Borough shall have the right to deduct from any money due or which may
Contract No. FY2025-67
Projects Office Stair Replacement Pagel of 3
CPQ`
become due the Contractor, or if no money shall be due, the Borough shall have the right to
recover Liquidated Damages as described in the Special Conditions for each calendar day
elapsing between the time stipulated for achieving substantial completion of an individual
phase and the actual date of completion of that phase in accordance with the terms hereof,
such deduction to be made, or sum to be recovered, not as a penalty but as liquidated
damages. Provided, however, that upon receipt of written notice from the Contractor of the
existence of causes over which the Contractor has no control and which must delay
furnishing of materials or the completion of the work, the Contracting Officer may, at his or
her discretion, extend the period specified for the furnishing of materials or the completion of
the work, and in such case the Contractor shall become liable for liquidated damages for
delays commencing from the date on which the extended period expires.
5. The Contractor further covenants and agrees that the entire construction will be done under the
administration of and to the complete satisfaction of the Borough subject to the inspection at
all times and approval by any regulatory agency, and in accordance with the laws of the State
of Alaska and the Borough.
6. For purposes of this Contract, Contracting Officer means Borough Manager or any other person
designated by the Borough Manager.
7. The Contractor is an independent contractor and not an employee or agent of the Borough.
Contract Documents shall have the meaning ascribed by the General Conditions of the
Construction Contract which can be found at Projects Office I Kodiak Island, AK - Official
Website, and include but are not limited to this Contract, the General Conditions of the
Construction Contract, the Special Conditions, and the following listed documents:
(1) Request for Quotes dated June 18, 2025
(2) Contractor Quote Submission dated June 23, 2025.
Contract No. FY2025-67
Projects Office Stair Replacement Page 2 of 3
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and
conditions.
KO ItlXAK ISLAND BOROUGH
ZV&
Signature of Borough 'Manager
AMe4t
Printed Name
ZS JunJ 95
Date
1-11AII C/t�
Boroug Clerk (Attest)
IBO
Contract No. FY2025-67
Projects Office Stair Replacement
CONTRACTOR
AIM Maintenance LLC
Company Name
Signature of Authorized Representative
Athenas Williamson
Printed Name of Authorized Representative
06/25/2025
Date
Page 3 of 3