1985-06-06 Regular MeetingKODIAK ISLAND BOROUGH
DATA PROCESSING STEERING COMMITTEE
JUNE 6♦ 1985
Chairmans Jerome Selby• called the Computer Steering Committee to
order on Thursday, June 69 1985• at 11:10 a.m. The following persons
were in attendance:
PRESENT
Jerome Selby
Dave Wakefield
Perry Page
ABSENT
Mary Jo Simmons
Joyce Healey
OTHERS —PRESENT
Marolyn Pedersen
Margaret Jamison
Perry motioned to add to the agenda• under old business• Software
conversion update, motion seconded. Perry motioned to approve last
months minutes. Dave seconded the motion. It was discussed to hold
our steering committee meetings through the summer regardless of the
number of members able to attend.
OLD BUSINESS:
Software conversion update:
Perry talked to J E K regarding the contract between the Borough and
EMA. They told him we have from the date of installation six (6)
months of maintenance. After the maintenance expiresq we can purchase
a maintenance agreement at $69500 a year• this would include any
enhancements to the software. Presently J C K is working on upgrading
the documentation package.
Marolyn said the conversion is going very well. The warehouse system
has been converted. The fixed assets system will hopefully be done to
meet the June 30 deadline. Payroll and finance system will be ready to
go on line July I.
It was discussed that the PC in the Junior High school will not be
using a modem to communicate with the System/38. A temporary line will
be installed. When the auditorium is completed there will be a
permanent line installed.
NEW BUSINESS:
PC Maintenance Agreement:
An estimated price for the maintenance on the PC's that the Borough
just purchased is $49700 a year. Jerome said the cost/benefit is not
there for S4r700 a year. It would be cheaper to buy a new PC. Perry
will contact local repair agencies to determine the best price for a
case by case repair.
Possibility of meeting more frequently at staff level:
Perry wants feed back from the School District on the data processing
department as to how pleased or what problems they have with his
department, and what they expect from Data Processing. The Department
heads and Perry meet about every two weeks to discuss any problems
they are having. Marolyn liked the meeting Perry had with the School
District staff stating that we are meeting the goals that were set up
by the computer study.
Since there is so much to learn about PC's, a user group has been
established by Perry. The first meeting was at 1:30 p.m. on June 6,
1985, in the Borough conference room.
There being no further business, the meeting adjourned at 11:35 a.m.
The next meeting has been scheduled for Tuesday• July 29 19859 at
11:00 a.m.
Respectfully submitted,
Je me .
Oa a ProHcesSe sing Steerin ommittee