1985-01-03 Regular MeetingKODIAK ISLAND BOROUGH
DATA PROCESSING STEERING COMMITTEE
JANUARY 3, 1985
Chairman, Jerome Selby, called the Computer Steering Committee to order on
Thursday, January 3, 1985, at 2:40 P.M. The following persons were in
attendance:
PRESENT
Jerome Selby
Dave Wakefield
Joyce Healey
Perry Page
F\c V%
Mary Jo Simmons
OTHERS PRESENT
Marolyn Pedersen
Roy Deebel
Ray Camardella
Noreen Thompson
John Witteveen
Donna Coleman
Joyce moved that the agenda be accepted and was seconded by Dave. Dave then
moved that the minutes of the December 6, 1984, meeting be accepted with the
notation made by Perry that the School District Personnel Department is getting
a PC-XT instead of only a PC. Motions seconded.
Perry then talked about the status of the conversion. He had a handout attached
to the previous minutes for everyone to see. It appears conversion will be
completed in January. Joyce requested that the budget program be completed as
it is now critical. Perry indicated that the program just needs to be refined
and he will take care of it. Jerome asked if moving the System 34 as scheduled
will he okay. Joyce stated she needed to check with her personnel, however; it
should be okay.
Joyce talked about the RFP package, she distributed a handout for everyone to
review. She received two responses, one direct from J & K in Mesa, Arizona,
and one through Educational Management Associates (EMA) in Anchorage. Both
proposals were the same, however; J & K in Mesa had training cost as an estimated
figure as actual travel expenses would be added; but through EMA they were firm
on training costs. Perry stated that the package covered a lot of minor things
and it seemed okay. If three or more software systems were purchased there would
be a discount. Joyce spoke to the Matsu District and they are very pleased with
the software and training they received. A break down of KIB/KIBSD costs assuming
joint purchasing was presented. The Borough could proceed with the purchase and
then do a non -cash adjustment to cover both cost differences. Joyce will get
together with Bryce to review the financial package. Joyce questioned if current
budget and investment programs could be brought over as a separate item. Perry
is to check on that possibility. Dave moved to recommend the purchase of the
RFP packaqe from EMA, rolyn gqgco the motion. c oo and has already
approved a revision to provide funding for software. If the Borough purchases
part of the software package purchasing will have to be set back until after
the February 7th, Assembly meeting.
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Steering Committee
Schedule for implementation is tentative, however the District is flexible.
It has been recommended to set the schooling back to March 1, 1985 and
compress the schedule for different groups of personnel for different
applications. it has been agreed that one person from each KIB and KIBSD
attend all sessions of training.
Joyce then talked about a PC Technical Coordinator appointment, IBM has
suggested that someone attend a three day training session in Boca Raton,
Florida. Only one person can go to this at this time as there are only 12
slots for such coordinators for Alaska. This position has replaced a
telephone number that prior to this a person having problems would call.
Joyce would like someone from the District side to be such a coordinator,
Jerome thought someone in Data Processing should be the coordinator eliminating
a second party being involved as the PC's will be interfaced with the System 38.
Marolyn suggested the Borough decide who the coordinator be. Roy said IBM spoke
to him and he was under the impression each entity (KIB/KIBSD) could have
someone represent it and that maybe we should tell them we are sending two people.
Marolyn then reported that Support Services will be purchasing a PC-XT and
in the future the Junior and Senior High School offices would be needing to
purchase one each.
Ray wanted to know how many computers we could have on line hooked up to
the System 38. Perry is going to check on the exact amount and present it at
the next meeting.
Marolyn brought up the need to catalog all software that the District and
Borough has and make a library so a department could check out a package to
see if the applications would work for their department before purchasing
their own. This could be done by title, such as, Visical, Lotus 1-2-3, Wordstar,
and which department would have it on hand for review. Noreen mentioned IMC
has some software and we could check with Gardner.
Marolyn said we should have a policy on how we function (net working) who can
access what files.
There being no further business, the meeting adjourned at 3:45 P.M. The
next meeting has been scheduled for Thursday February 7, 1985, at 2:30 P.M.
Respectfully submitted,
Jerome M. Selby
Data Processing Steering tee