1988-10-17 Regular MeetingI
II
III
lU
PERSONNEL ADVISORY BOARD
REGULAR MEETING - OCTOBER 17, 1988
12:00 noon
MINUTES
CALL TO ORDER
The Personnel Advisory Board, regular meeting of October 17, 1988,
was called to order by Walter Sapp, Chairman at 12:12 p.m. in the
Borough Conference Room.
ROLL CALL
Present
Absent
Mary McFarland (arrived late)
Walter Sapp
Pat Borger
Mary Monroe
(Vacancy)
A quorum was established.
MINUTES OF PREVIOUS MEETING
Staf
Jerome Selby'
Carrie Putman
Karl Short
Carol Bauder
Perry Page
Carol Snee
Linda Freed
Barbara Templeton
Cathy Morrison
Bryce Weeks
Wayne Haerer
Martin Lydick
Mary Ann Weideman
Gaye Vaughan
The minutes of the July 11, 1988 regular meeting were approved and
passed by unanimous voice vote.
ITEMS OF BUSINESS
A. Assistant Planner Job Description
The new Assistant Planner job submitted by the Community
Development Director was reviewed and revised by the Board.
Pat Borger moved to accept the revised job description of the
Assistant Planner.
The motion was seconded and passed by unanimous voice vote.
B. Compensation Study
A memo received from the Finance Director regarding the
Compensation Study was reviewed by the Committee.
The Finance Director's suggestions were to change .the Fitiance
Director's minimum qualification to five years experience, the
Accountant position increased to at least four years
experience, the Accounting Clerk's position increased to four
-years experience and the day-to-day responsibility raised to an
eight, and the Clerk/Cashier minimum required experience
increased to four years.
Walter Sapp stated that he thought all the employees' final
comments were received, and the Board was ready to submit the
study to the Assembly.
Cathy Morrison said that she was under the impression that the
employees were going to review the outcome of the study and
make comments before it went before the Assembly for approval.
Mr. Selby stated that the outcome of this work session was
going to be the Compensation Study's final form.
V. COMMENTS
Linda Freed expressed her concern regarding the category in the
rating system titled "Availability of Position on the Job
Market." She asked if the availability of the job would be
reviewed again to increase or decrease the pay range at the
onset of an opening. She felt this category will skew the
whole system, because the availability of jobs change
continually in the job market.
Ms. Freed suggested one way to handle that would be to allow
the administration to have flexibility in the hiring
practices --that being, setting a range for the position based
on the criteria, the administrator having the ability to hire
anyone at that range, and making a recommendation that the
Personnel Manual be changed to affect that. The administrator
then has the flexibility, if there is a demand for the
position, to fill it at a higher level.
Linda Freed pointed out her concern regarding the maximum level
a department head can hire at. She indicated that when numerous
individuals turn down a job because the salary is low, you will
have to rerank the position according to availability, and
using the Boards' formula you will rerank them higher because
you will not have the option of hiring them over the Step D.
Linda Freed stated that the Board should use the same ranking
formula/scale for all employees and not separate the
clerical from the managerial, as she had seen it done during
the rating of the Assistant Planner position.
Martin Lydick concurred with Linda Freed stating that the
availability of a job does change all the time.
Walter Sapp stated that he felt this item should be a special
circumstance which should be brought before the Assembly for
approval.
Personnel Advisory Board 2 October 17, 1988
Wayne Haerer questioned the catagory in the rating system
titled "Number of People Supervised". He asked whether he
should have added his temporary employees in the Assessing
Department as the Fire Chief had listed his volunteer firemen
-who are only temporary help.
Walter Sapp said that he was under the impression that all the
jobs listed for this Compensation Study were permanent
employees and that all employees should be listing supervision
of permanent employees only. He stated that the Fire Chief's
job description will be reviewed again.
Gaye Vaughan said that she understood availability to mean the
number of people in the state that could fill the position. She
stated that her position was rated fairly low and there were
only a few Clerks in the State. She also felt the Deputy Clerk
position was rated too low. It is rated within the secretarial
level, and she feels this position is a middle -management
position.
Mr. Sapp stated that the Board could not please every employee
that pertained to this study. He pointed out that the Board is
trying to come up with something that will fit the majority of
employees within the curve being looked at. He said there is a
certain amount of subjectivity in any report based on the
information available at that time.
Dan Millard stated that the study was to evaluate the positions
and not the qualifications of the employee that is presently
holding that position.
Walter Sapp suggested scheduling another work session to review
the scale again.
A work session is scheduled for Wednesday, October 19 at the
Kodiak Cafe from 7:00 - 9:00 a.m.
IV. ADJOURNMENT
There being no further business before the Board, Walter Sapp
adjourned the meeting at 1:42 p.m. -
jRes ectfully itted b .
arrie Putman, Secretary
Walter Sapp, Chairman
Personnel Advisory Board 3 October 17, 1988