1986-05-19 Regular MeetingIV
PERSONNEL ADVISORY BOARD
REGULAR MEETING - MAY 19, 1986
7:15 p.m.
MINUTES
I. CALL TO ORDER
The Personnel Advisory Board, Regular Meeting of May 19, 1986, was
called to order by Marlys Buzby, Acting Chairperson at 7:22 p.m. in
the Borough Conference Room.
II. ROLL CALL
Present Absent Staff
Marlys Buzby Kay Baker Perry Page
Gena Lindquist Linda Freed
Pat Larkin Pam Bogue
Carrie Kindgren
Jerome Selby
Donna Coleman
A quorum was established.
MINUTES OF PREVIOUS MEETING
The minutes of January 6, 1986 regular meeting were approved by
unanimous voice vote.
ITEM OF BUSINESS
A. Salary Review
Jerome stated that the Borough is interested in looking at the
job employees are doing and comparing that for internal
consistency, adding that the borough doesn't want one employee
doing twice as much work as another and getting the same pay.
That can then be compared to someone who works in Kenai,
Juneau, Mat -Su Borough, or other places in Alaska to see if we
are paying a comparable salary. He also added that staff has
been asked to go through and identify their job duties beyond
what the job description specifies.
Marlys Buzby asked whether staff had been asked to indicate the
amount of time spent on each duty.
Jerome indicated that only duties within their job were asked
to be identified. He stated that in talking to Arthur Young &
Co., the firm would review each job description and interview
each employee for additional duties not listed. They also have
a survey form which each employee would have to complete.
Marlys Buzby commented that if the borough selected the
Personnel Advisory Board to perform the survey, it would be a
lengthy process. She indicated getting a service like this
would allow completion in a timely manner.
Jerome stated that whatever firm the borough hires would meet
with the Personnel Advisory Board, who would act as an advisory
committee.
Pat Larkin commented that she was surprised by the 12-week
completion period Price Waterhouse quoted. She proposed a view
of other completed surveys to get an idea of what the results
indicated.
Jerome stated that he would contact other businesses who have
had this survey done before and get some comments.
V. COMMENTS
Linda Freed thought the salary survey was a very good idea, but felt
that there would be a bias opinion if a Kodiak firm or committee
inside the borough were to perform the survey. She suggested an
outside firm do this review.
Perry Page agreed with Ms. Freed's comment. He indicated that he
had been involved with a salary survey before and it does bring jobs
into line.
Gene Lindquist agreed that an outside firm be hired for the survey.
Marlys Buzby introduced the subject of Employee of the Month, asking
if borough employee's thought it was working satisfactory or if
there was anything that needed to be changed.
Pam Bogue stated that she didn't know how selections were
determined, questioning if the previous month nominees were eligible
for the following months selection.
Linda Freed stated that she didn't think employees knew the
criteria.
Personnel Advisory Board 2 May 19, 1986
Donna Coleman asked if department heads were eligible, suggesting
that the department heads select the Employee of the Month. She
stated that the department heads would have a better idea about who
was performing well during that period after having a monthly
meeting among themselves. She also asked if the same employee could
be nominated the following month after receiving the award
previously. She suggested that a poll be sent around the Borough to
see how the employees feel about the procedure.
Jerome stated that the nominees were held over each month, adding
that procedures could be changed to a month -to -month basis. He also
stated that an employee of the month could be nominated again the
following month. He said that a poll would be circulated to get the
employees' views.
Marlys Buzby mentioned that anytime an employee would like to
address the Personnel Advisory Board and set up a special meeting,
they may do so at anytime by letting the Mayor know or by calling
one of the advisory board members. She stated that the advisory
meetings don't always have to be held quarterly.
IV. ADJOURNMENT
There being no further business before the Board, Marlys Buzby
adjourned the meeting at 8:20 p.m.
Respectfully submitted by:
Carrie ! ndgre , Secretary
Marlys Buzby, Chairman
Personnel Advisory Board 3 May 19, 1986