1984-02-06 Regular MeetingPersonnel Advisory Board Minutes - lst Quarter - February 6, 19$4,-,
CALL TO ORDER
The meeting was called to order by Phil Shealy, Acting Secretary, at 7:30 p.m.
on February 6, 1984 in the Borough conference room.
II ROLL CALL
Present
Lorna Arndt
Marlys Buzby
Marcus Hepburn
Laura Ibach
A quorum was established.
III MINUTES OF PREVIOUS MEETING
Absent
Walter Johnson
Other
Phil Shealy
Mrs. Arndt moved to accept the minutes of the special meeting held December 12,
1983. Motion seconded by Mrs. Buzby and unanimously approved.
IV ITEMS OF BUSINESS
The first item of business was the election of new officers. Mrs. Buzby moved
that Mrs. Arndt be appointed chairman. Motion seconded by Mrs. Ibach and
unanimously approved. Mrs. Arndt then moved that Mrs. Buzby be nominated as
vice chairman. Motion seconded by Mrs. Ibach and unanimously approved. Mr.
Shealy was requested to continue as acting secretary.
The Board then reviewed the travel/per diem ordinances Nos. 83-81-0 and
84-7-0. The Board concurred that Ordinance No. 84-7-0 was more comprehensive
and after further discussion Mrs. Buzby moved to amend Section 1206.6 Per Diem
Allowance to read "The daily per diem allowance is established at actual
expenses to a maximum of thirty-five dollars ($35.00) per day for travel from
the Borough seat of government to other areas of the Borough. All travel to
the Borough seat of government shall be set as prescribed in Section 1206.2."
Motion seconded by Mrs. Ibach and unanimously approved. Mrs. Buzby then moved
to recommend adoption of Ordinance No. 84-7-0 as amended. Motion seconded by
Mrs. Ibach and unanimously approved.
The Personnel Board then reviewed information pertaining to the combination of
annual and sick leave similar to that which exists in the City of Anchorage
and discussed the cashable sick leave provision. The Board decided this matter
should have employee input and tabled the matter until the next regular meeting
in order to provide employees with an opportunity to review the proposal.
The Board then reviewed Ordinance No. 84-11-0, pertaining to conflict of interest.
Phil Shealy pointed out that the ordinance had been redrafted by the attorney to
include elected officals, borough employees and planning and zoning commissioners.
The Board expresse& general satisfaction with the ordinance but expressed concern
when employees and their spouse both work for the Borough in positions where they
both receive compensation from the Borough. They also questioned whether there
should not be a provision for penalty in case of violation of the ordinance.
Mr. Shealy indicated he would review this with the attorney and that the
Borough had scheduled this ordinance for public hearing at the March meeting.
Page 2
After further discussion, Mrs. Ibach recommended adoption of Ordinance No.
84-11-0 based upon the attorney's review and comments. Motion seconded by
Mrs. Buzby and unanimously approved.
Mr. Shealy then presented the proposal to reorganize the assessing department
due to the opportunity presented by the resignation of the assistant assessor.
Mr. Shealy suggested that the assistant's position should be downgraded to an
Assessment Clerk II at Range 11; that the current Assessing Clerk be designated
as Assessment Clerk I at the same range; that Bill Roberts who is currently
employed as an appraiser should be classified as an Appraiser I at Range 15.5
with an appropriate job description and that the Appraiser II position be down-
graded to Range 17.5 rather than 18.5 as currently established. In that the
Board had not had a chance to review the entire proposal prior to the meeting,
Mrs. Arndt suggested that the immediate concern was the Assessment Clerk II
position in that the Borough was anxious to advertise for this. The Board
then thoroughly reviewed the recommendation including the job description and
after additional discussion Mrs. Buzby moved to recommend deleting the Assistant
Assessor position and establishment of the Assessment Clerk II position at
Range 11 with the accompanying job description. Motion seconded by Mrs. Ibach
and unanimously approved. The Board agreed to review the remaining recommended
reorganization in the assessing department at their next meeting.
Discussion then centered around special education provided for Borough
employees and the loss to the Borough if those employees shortly thereafter
terminated their employment after receiving the training. Mrs. Arndt noted
that the City had a provision in their Personnel Rules which required the
employee to continue working for the City for one year upon completion of the
training program or forfeit any accumulated leave or salary in an amount equal
to the cost of the training program. The Board discussed this and agreed that
it made sense for the Borough and Mrs. Ibach moved that any employee who
receives special.schooling sign an agreement that the employee will continue
with the Borough for two years or reimburse the Borough for the cost of
special training including travel unless terminated for just cause. Motion
seconded by Mr. Hepburn and unanimously approved.
COMMENTS
The next quarterly meeting of the Personnel Advisory Board was set for
Monday, April 2, 1984 at 7:00 p.m. in the Borough conference room. Mrs. Arndt
volunteered to attend the Assembly meeting in March and Mrs. Buzby agreed to
attend the Assembly meeting in April. It was also agreed to set up a work
session with the Assembly during March.
0 1 I11119MlL'1l
There being no further business before the Board, Mrs. Arndt adjourned the
meeting at 9:00 p.m.
Respectully submitted by,
ng Se etary Lorna Arndt, Chairman