1979-01-11 Regular Meetingr1
-KODIAK ISLAND BOROUGH PERSONNEL BOARD MEETING
January 11, 1979
Borough Conference Room
I. CALL TO ORDER
The meeting was called to order by Chairman Tom Simpler in the
Borough Conference Room at 6:00 p.m.
II. ROLL CALL
Present
Lorna Arndt
Harold Halverson
Frank Parker, Jr.
Tom Simpler
Carol Smothers
III. MINUTES OF PREVIOUS MEETING
The minutes of the December 5, 1978 meeting were accepted and
approved.
IV. REORGANIZATION OF BOARD
Mr. Simpler was renominated as Chairman and Mr. Parker as Vice -
Chairman. Unanimous vote followed.
V. RECO_MMENDATION TO BOROUGH ASSEMBLY OF 7% COST OF LIVING ALLOWANC
AND PAYMENT BY BOROUGH OF 100% INDIVIDUAL AND 75% DEPENDENT
HEALTH INSURANCE PREMIUM EFFECTIVE JANUARY 1, 1979.
Motion: Mr. Parker moved the recommendation as stated.
Mrs. Arnded Seconded.
Passed with unanimous roll call vote.
VI. FURTHER DISCUSSION OF MERIT PAY PER ORDINANCE No. 78-33-0.
Discussion involved designating a portion of funds as possible
merit pay, since merit pay allowance.requires an annual appro-
priation for implementation. It was stated that it would be a
service to the employees as well as the administration to have
a fund to draw upon in this instance.
VII. LETTER TO OWEN TARR REGARDING SERVICE
It was decided to write a letter of appreciation to Owen Tarr
for his service to the Personnel Advisory Board and the Citizens
Advisory Committee on Personnel.
KIB PERSONNEL BOARD MEETING January>°lli' 1979'
VIII.
EMI
KI
ER 2
S
SECTION 21
OF KIB
PAge'± 2
L RULES
Discussion centered around the fact that it was somewhat cumbersome
to handle the 5-day publication requirement for special meetings
and work sessions and it was the consensus at the previous work
session that this requirement should be reduced to 2 days notifi-
cation. The 5-day required notice of regular meetings would not
be changed.
Motion: Mr. Parker moved that Chapter 2, Section 203 (I) be
amended as follows: "Work sessions or special meetings
may be called by either the chairman or two (2) members
of the personnel board, giving Borough employees at
least two (2) working days notice prior to the meeting."
Mrs. Arndt seconded.
Passed with unanimous roll call vote.
AMENDING CHAPTER 2, SECTION 202 OF KIB PERSONNEL RULES AND
REGULATIONS
A letter had been received by the Borough from the Department of
Housing and Urban Development which suggested that appointments to
the Personnel Board be somewhat consistent with the overall minority
population of the community. To bring the Personnel Rules and
Regulations into conformity with that letter, it was suggested
that the organization of the Personnel Board be amended.
Motion: Mr. Parker moved that Chapter 2, Section 202 be amended
as follows: "In appointing members to the personnel board,
the Borough Assembly will take into consideration the
recommendations made by Borough employees, the Borough
Manager, any resident of the Borough and their own recom-
mendations. Appointments should be somewhat consistent
with the overall minority population of the community."
Mrs. Smothers seconded.
Passed with unanimous roll call vote.
ORDINANCE NO. 78-24-0, RELATING TO OVERTIME PAY AND COMPENSATORY
TIME FOR BOROUGH EMPLOYEES
This matter was discussed at the work session in December, with
no consensus reached. The Personnel Board will be asked for its
recommendation at a work session with the Borough Assembly, scheduled
to follow this meeting. Mr. Simpler read a letter from the Borough
employees which stated their objection to the above ordinance.
It was discussed that job descriptions should be changed to include
job duties -- if the job descriptions were very clear as to what
was expected of employees beyond a normal 40 hour work week, and
the employee hired on knowing exactly what the expectation was -
there shouldn't be a problem with overtime pay and compensatory time.
KIB PERSONNEL BOARD MEETING January -11, 1979�1 Page 3
It was discussed that overtime would be included in an employees,
pay if the expected duties are delineated; however if an employee
is expected to work 40 hours, attend meetings and perform other
duties which they might not be cognizant of, it would be a dis-
service to the employee if he were not compensated. It was felt
that if the job descriptions were cleaned up, the current ordinance
would adequately allow for the provision of compensatory time and
overtime pay.
Motion:
XI. SELECTION
XII.
March
April
May -
COMMENTS
Mr. Parker moved to recommend passage of the ordinance
to the Borough Assembly.
Mrs. Arndt seconded the motion.
Failed with unanimous roll call vote.
BOARD MEMBERS
- Mr. Halverson
- Mrs. Smothers
Mr. Simpler
4CE AT ASSEMBLY MEETINGS -
The employees informed the Personnel Board that a collective
bargaining unit has been formed within the Borough employees,
and that they had petitioned the State of Alaska for recognition.
Mr. Simpler asked that members of the Personnel Board be provided
with the State Labor Relations Act, so that the Board could familiarize
itself with the Act.
The Board will ask the Assembly to amend its agenda to provide for
the first reading of Ordinance amending Chapter 2, Section 203 (I)
and Chapter 2, Section 202 of the Personnel Rules and Regulations.
XIII. ADJOURNMENT
The meeting adjourned at 6:40 p.m.
v
Marilyn MpKinnon
Personnej Board Secretary