1978-09-25 Regular MeetingKODIAK ISLAND BOROUGH PERSONNEL BOARD MEETING
September 25, 1978
Borough Conference Room
I. CALL TO ORDER
The meeting was called to order by Chairman Tom Simpler in the Borough
Conference Room at 6:30 p.m.
II. ROLL CALL
Present
Lorna Arndt
Frank Parker, Jr.
Tom Simpler
Carol Smothers
Owen Tarr
III. MINUTES OF PREVIOUS MEETING - April 24, 1978
The minutes of the second quarter meeting of April 24, 1978, were
accepted and approved by all the Board members.
Chairman Simpler stated that the State has two health insurance plans -
one for political subdivisions, which would have been the one available
to the Borough and the one the School District uses - and one for their
own employees. The latter is the plan which was subsequently improved.
The plan for political subdivisions stayed the same and premiums were not
increased.
IV. REGULAR QUARTERLY MEETING OF PERSONNEL BOARD
Chairman Simpler stated that he would like to set up a schedule for atten-
dance of the Personnel Board at regular Borough Assembly meetings.
There was discussion about the current health insurance plan and the fact
that there was dissatisfaction about current premium ratios (which are
based upon salary and age) and the great disparity between the premium
that one employee pays versus what another pays for dependent coverage.
It was stated that the main reason that the employees agreed upon the
Equitable plan was because there was no penalty for pre-existing conditions.
The plan has to be maintained for one year, so the Borough has plenty of
time to look at the State policy or other policies, and make a decision
as to whether or not to change carriers.
Mr. Milligan stated that Dr. Denslow was unable to meet on Monday or
Wednesday evenings for a period of time, due to a previous commitment.
Mr. Milligan also stated that the Administration had nothing to bring
before the Personnel Board for action, but asked that because of issues
raised at the Assembly Work Session on September 23, the Administration
needed to review regulations regarding overtime policy and perhaps to
prepare an amendment to the current overtime policy. He also stated
that the Administration would be preparing two or three job descriptions
for position changes before the Personnel Board for its consideration,
which would need to be incorporated into the Personnel regulations. Because
of the time period involved in preparing the job descriptions, it was
requested that the Board consider its next quarterly meeting in late
November or early December. Mrs. Arndt asked whether it would be better
for the Board to meet before the Assembly meeting in December, and Mr.
Milligan suggested that Mr. Simpler and Dr. Denslow coordinate the
Administration's progress in preparing the job descriptions, so that
the changes could be introduced in November and adopted in December.
It was requested that Borough employees be given at least five working
days notice prior to the next meeting. Mr. Parker asked that the Borough
Assembly be asked to waive that regulation. Mr. Tarr asked that a request
be made of the Assembly to defer the next meeting of the Board until the
middle of November. Mr. Milligan suggested that a letter be sent to
the Assembly, incorporating the Administration's need for lead-time to
prepare documentation with regard to overtime and the request of the Board
for a waiver in holding the fourth quarterly meeting during October.
Mr. Milligan said that a special meeting could be held if the Board would
prefer to do it that way. Mr. Tarr asked if this would be concerning the
overtime. Mr. Milligan said that and job descriptions would be two of the
things the Administration would have to look at. Mr. Tarr asked if the
Administration was going to put some documents together and Mr. Milligan
said yes.
V. COMMENTS
Mr. Parker moved to request an Executive session. Mr. Tarr seconded. No
discussion. Roll call vote was unanimous. the Board went into Executive
session at 6:55 p.m.
7:35 p.m. reconvened.
Mr. Simpler reconvened the meeting. He stated that the Personnel Board
had gone into Executive session to discuss personnel and arising out of
this discussion were two requests: 1) Mrs. McKinnon was asked that the
minutes be disseminated to members within a week of the next scheduled
meeting, so that the Board would not end up reading them during the
meeting. 2) Mrs. McKinnon was asked to send a letter to the Assembly,
requesting a joint Executive session with the Personnel Board at the
next Assembly meeting, and to state that the Board would be available
for that meeting. She was asked to indicate that the reason for the
meeting would be to discuss personnel. Those were the only two items
of discussion during the Executive session.
Mr. Simpler asked if there were any comments from any employees present.
Ms. Sheryl Cowan stated she wished to know whether temporary employees
had rights under the grievance procedure as the Administration stated
they do not. Following a discussion it was moved by Mr. Tarr and seconded
by Mrs. Arndt that a temporary employee has the right to file a grievance.
The motion passed with roll call vote being unanimous.
A discussion developed concerning a letter Ms. Cowan had sent to Mr.
Milligan with a copy to Mr. Tarr concerning her transfer. Ms. Cowan
and her mother also discussed the results of a meeting between Ms. Cowan,
Mr. Haney and Mr. Milligan concerning her transfer.
Mr. Milligan stated that based on the Board's decision and action, the
Administration would accept what had thus far transpired as completion
of Steps One and Two of the grievance procedure and that Ms. Cowan could
proceed to Step Three if she wished.
Mr. Simpler stated this was a reasonable approach and there appeared to be
nothing further the Board could do for Ms. Cowan at this time.
VI. ADJOURNMENT
Hearing no further comments, the meeting was adjourned at 8:05 p.m.
'Marilyn Mc nnon
Personnel card Secretary