1977-05-18 Regular MeetingCITIZEN ADVISCAY •6OMMITTEE
FOR PERSONNEL POLICY
Minutes for May 18, 1977•
I
II
III
IV
CALL TO ORDER.
I ') ,a I ,,
The meeting was called to order by Chairman Tom Simpler at
7:06 p.m. in the Borough Conference Room.
ATTENDANCE.
Present
Lorna Arndt Tom Simpler, Chairman
Wayne Coleman Carol Smothers
Frank Parker, Jr. Owen Tarr
Harold Ward
A quorum was established.
READING OF THE MINUTES.
The reading of the minutes of the previous meeting was not con-
sidered.
CONSIDERATION OF ASSIGNMENTS.
Jumping right into the program at hand, Chairman Simpler presented•
his changes of the draft for the Organization of the Personnel
Board. He had incorporated the recommendations of the committee
from the last meeting to meet their approval. Wayne Coleman moved
to adopt the rewritten draft of "Organization of the Personnel
Board" and incorporate it into a workbook of drafts for the Personn
root seconded the motion. all were
agreement
Wayne Coleman presented his draft of the definitions of Borough
personnel as they relate to the personnel policy. His draft also
included some revisions discussed at the last meeting. Lorna Arndt
made a motion to accept his draft as presented and to add it to the
draft workbook. Carol Smothers seconded the motion, all were in
agreement
Frank Parker
Recruitment,
response was
that the dra
called the attention of the group to his draft of
pointing out some minor revisions he had made. The
also favorable regarding his draft
t of "Recruitment" be added to the
Lorna Arndt seconded the motion.
Mr. Coleman moved
workbook of draft
The committee next discussed Mr. Parker's previous presentation of
Grievance Procedures. In considering this, reference was made to
the City of Kodiak's Personnel Policy. After completely rehashing
this draft, Mr. Parker concluded that he would present the committee
with a rewritten draft for Grievance Procedures incorporating the
Committee's recommendations.
Carol Smothers passed out her draft of Position Classification.
With minor additions, Lorna Arndt moved to accept the "Position
Classification" draft, adding it to the workbook statements. 0
CITIZEN ADVISORY COMMITTEE FOR PERSONNEL POLICY
May 18, 1977 7 7
Page 2
Tarr seconded the motion. The committee's response was favorable.
Definitions presented in the draft would be added to a definition
page to form a glossary of terms.
Lorna Arndt presented a draft on Selection. The committee made a
thorough analysis of this document, simplifying it extensively.
The main area of the document that came under heavy consideration
was that portion dealing with "Probationary Period". A question
was asked regarding whether the probationary period should be three
(3) months or six (6) months. Motion was presented by Wayne Coleman
and seconded by Carol Smothers to reword the document to state the
requirement of a six month orobationary period. Roll Call Vote
was calle
rs, y
F.9
Harold Ward no• Wa Le Coleman yes; Owen 'Parr, no; T1'om Simpler, es.
Roll Call Vote passed to 3 in favor of accepting a six month
robationary period. The committeet intent in extending the period
to six ) months is only to allow for a longer evaluation period
for all employees (supervisory personnel and others making all
evaluation periods equal in length, but at the same time, allowing
complete benefits to all probationary personnel. In other words,
a probationary employee would be able to accumulate and use annual/
sick leave and such. The committee was also in agreement, recommendin
that there be no salary penalty for such an employee. The adoption
of this statement will in no way effect any present employees.
Employee concern over promoted employees serving another probationary
period was called to the attention of the committee. The conclusion
was that "all new employees shall be subject to a six (6) month
probationary period". The intent behind this statement is that all
employees having permanent status and receiving promotion would not
undergo another probationary period. Only new employees would serve
a probationary review period. Lorna Arndt was asked to present a
redraft of the Selection document taking into consideration the above
mentioned recommendations.
V. COMMENTS.
Chairman Simpler confronted the group regarding the letter he is
going to write to the Borough Assembly recommending adoption of the
Alaska Public Retirement System. Some concern was expressed over
whether or not the Borough Assembly would want to pay for employee
service credit into the system for the past years of service by
employees. The consensus of the group was that it was an option the
Borough Assembly could consider,but,as of this date the Personnel
Policy Committee's recommendation would be for the Borough Assembly
to proceed with an actuary survey to determine the costs for providin@
such a service to the Kodiak Island Borough employees. The letter
will be forthcoming.
VI. ASSIGNMENTS.
At the next meeting consideration will be given to redrafts of policy
statements and those drafts not yet considered.
CITIZEN ADVISORY COMMITTEE FOR PERSOANE-Z PdLIGY (i n j
May 18, 1977
Page 3
VII. MEETING SCHEDULE.
The next meeting is scheduled for May 25, 1977, Wednesday, at
7:00 p.m. in the Borough Conference Room.
VIII. ADJOURNMENT.
There being no further business the meeting was adjourned at
10:45 p.m.
ATTEST:
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Secretarlq