1983-01-26 Regular MeetingArchitectural Review Bor. !� January 4, 19B-, .� 1
The Architectural Review Board met at 7:30 p.m. in the Borough conference room on
January 26, 1983 with the following persons present: Wayne Coleman, Dave Waldron,
John Witteveen, Lou Schneider, Ron Chase, Dave Thompson, Art Bors, Bill Beaty, Phil
Shealy, Scott Arndt and two architects from GDM. Jerry Gudenau was out of town and
excused.
The representatives from GDM reviewed the High School Lockerroom/Boiler schematics
including review of the layouts, lockers, floor finishes, heat exchangers, wall
coverings, et cetera. They also discussed the boiler replacement noting that the
four existing boilers will be replaced with three smaller units. The architects
estimated the lockerroom would take two and one-half months to complete and Dave
Waldron noted that timing was critical to coordinate with the Junior High renovation.
The architects concluded their presentation by noting their cost estimate was
$617,000 including all the additives and the new boilers. After further discussion
John Witteveen moved to approve the schematics as presented. Motion seconded by
Lou Schneider and unanimously approved.
Dave Waldon then reviewed the Akhiok bulk fuel feasibility study which consists of
moving an existing 55,000 gallon tank to the beach and installing a road. Mr. Waldron
had selected Ellerbe from the predetermined list of architects at a negotiated price
not to exceed $12,200. He noted that this project was being funded by a $15,000
grant from the State. John Witteveen expressed a high degree of interest and support
on the part of the School District for this project. After further discussion Bill
Beaty moved to recommend proceeding with the feasibility study with Ellerbe. Motion
seconded by John Witteveen and unanimously approved.
Discussion then centered around the Main Elementary gym change order consisting of
covering the plywood above the concrete with acoustical panels and vinyl wall covering.
Mr. Waldron noted that R & B's original estimate of $37,000 has been reduced to
$21,700. Staff came up with an estimate of $20,000 which agrees with R & B's cost.
John Witteveen expressed concern that there is no carpet over the concrete. The
group agreed that carpet would be primarily for esthetics and sound and estimated
to cost $10,000. Bill Beaty moved to recommend the change order in the amount of
$21,700 to treat the plywood above the concrete wall in the Main gym. Motion seconded
by Dave Thompson and unanimously approved. John Witteveen again urged carpet on the
concrete and the ARB agreed that the School Board should review the matter and make
a recommendation.
In other business the ARB reviewed the deficiency report prepared by Waldron's staff
and agreed that this was a good checkoff sheet and it should be used in an effort to
pinpoint deficiencies and whose obligation they are to correct and pay for deficiencies.
The ARB then reviewed the revised auditorium cost estimates. Mr. Waldron noted that
the School District may be using part of Old Main for future classroom and therefore
did not want to spend a lot of money and go in a few years later and rip it all out.
John Witteveen noted that the auditorium committee had reviewed the matter and revised
the alternates. After further discussion Dave Waldron noted that staff was looking
for approval of design schematics so that the project can be approved by the State for
future debt retirement. Bill Beaty moved to appove the schematics of the auditorium
as revised by Sundberg-DOAQ. Motion seconded by Lou Schneider and unanimously
approved.
Considerable discussion then centered around the Main Elementary fence. Mr. Witteveen
noted that a concerned parent had appeared at a recent School Board meeting regarding
the height of the fence expressing concern particularly after school and on weekends
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when the area is not supervised. He further indicated that the School Board has
requested the ARB to again review the matter. John Witteveen suggested that a gate
could be installed on the walkway and raise the fence along the street to increase
the safety. Phil Shealy asked how high the fence should be erected. Considerable
discussion followed and it was agreed that the fence as currently designed and
erected meets Code. John Witteveen urged consideration of a gate to be closed
after school hours on the bridge. Bill Beaty moved to leave the fence as is as it
meets current code requirements. Motion seconded by Ron Chase and unanimously
approved.
Dave Waldron then reviewed the monthly status report of the various construction
projects. No action was taken.
Discussion then centered around the bids for the Chiniak School which were opened
earlier that day. John Witteveen moved to award the Chiniak School construction
to Hollander Construction Company including all alternates as the apparent low
bidder. Motion seconded by Bill Beaty and approved with Dave Thompson abstaining.
Mr. Beaty then expressed concern about the number of addendums and their late
arrival to prospective bidders thereby making it difficult to prepare a bid in a
timely manner. He further expressed strong reservation about deleting local pre-
ference. Mr. Waldron explained that the preference had been deleted due to the
fact that a number of out of town firms were maintaining local contractors offices
and therefore entitled to a local preference. He also reviewed the problems with
the architect on the project and reviewed his efforts to terminate them in December
but based on negotiations and the fact that the project was already behind schedule
had decided to continue with them to get the project out to bid. Several members
expressed concern about the performance of the architect.
There being no further business, the meeting was adjourned at 9:30 p.m.
Respectfully submitted,
Wayne Co eman, h 'rman
Architectural Review Board