1988-12-14 Regular MeetingARCHITECTURAL REVIEW BOARD
MEETING
December 14, 1988
7:00 p.m.
The Architectural Review Board meeting of December 14, 1988, was called to
order at 7:15 p.m. by Vice -Chairman Cliff Ford. Roll call was taken:
MEMBERS PRESENT STAFF PRESENT
Brian Parsons Robert MacFarlane
James Helfinstine Ronald Chase
Cliff Ford Donna Smith
John Parker
Wayne Coleman (arrived at 7:45 p.m.) OTHERS
ABSENT Donald J. Wee
Stan Thompson
Robin Heinrichs
Bill Beaty
Due to a lack of quorum at 7:15 p.m., Vice -Chairman Ford asked for
introductions of all present.
Mr. MacFarlane was asked for a status of the current projects currently
underway.
Larsen Bay School Addition and Remodel is complete. The asbestos that
has been removed from the building is waiting for transportation to
Kodiak.
The Port Lions School Addition and Remodel project is complete except for
placement of the lockers, display case, handrail, and keying. Remaining
sitework includes the softball field grading, gravel topping spread, and
French drains and culverts installed for water control. The gym floor
installation is defective. There is an agreement from the contractor to
repair it in June of 1989 after school is out.
East Elementary School Addition & Remodel is complete. The warranty
problems to be corrected include the heating controls and the domestic
hot water.
All of the material is in Kodiak for the East Elementary School
Playground. The work is scheduled to be done during Christmas vacation.
The Kodiak High School Code Remodel and Upgrade project is complete
except for the elevator installation which is to start December 18, 1988,
and is scheduled to be finished January 15, 1989. Warranty problems to
be corrected include the thresholds, shop heater controls, gym floor, and
shop acoustics.
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Roof framing on the Old Harbor School New Building is now being
completed. The roof sheathing should be completed, and the roofing begun
by January 1. The existing 6,000 square foot building must either be
demolished or removed. Cost for moving the building will be $205,000.
Costs for demolition will be $50,000.
There are site problems in developing the Chiniak Library and Tsunami
Building on lot #8. Water supply and sewage disposal problems have not
yet been solved. Water impoundment for domestic and fire protection of
both this building and the school may be possible in conjunction with
this project.
KEA has proposed a computerized control package for installation with the
Electric Boilers at the Kodiak High School. Electric boilers are being
installed for a load bank. KEA asked the Borough to pay $100,000 for
this control package. The proposal has been rejected. Contracts are
being let now by KEA. The boilers will be installed soon.
A maintenance package is being defined to be funded separately from the
normal school maintenance budget.
A functional evaluation will be done on the Kodiak High School.
Cost estimates, ed specs, and a schematic layout for the new elementary
school will be prepared.
The AHERA asbestos survey is nearly complete, and a management plan for
this asbestos is now being prepared. This management plan will require
mandatory abatement of friable asbestos. An estimate of the cost of this
abatement is being prepared.
Recent improvements have included offices for the new Records Clerk and
KMXT. Data Processing requires some remodel. Improvements have been
made in the heating system, pneumatic controls, and the heat exchanger.
A proposal has been prepared by Honeywell for updating the control
system.
Mr Ishihara at the Department of Health & Human Services has received our
estimated cost of $2,041,269 to bring Peterson Elementary up to code and
abate the asbestos. He has sent this information on to Miss Laura
Cornish at the Department of Education in Washington, D.C. for funding.
Last Year's maintenance funding for all of Alaska's 28 schools was
$2,000,000. Although no funding will occur until January 1, 1989, he
does not anticipate an increase. He also does not anticipate that
asbestos will be removed beyond that required by AHERA. He sees an
on -going management of the asbestos with an operation and maintenance
plan, not a complete abatement of the asbestos.
As a quorum had been established, Vice -Chairman Ford called the regular
meeting to order.
A motion to accept the minutes of the May 2, 1988, was made by Wayne Coleman
and seconded. MOTION CARRIED.
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Mr. MacFarlane presented a workbook which contained the comments from various
agencies regarding the plans and specifications for the New Kodiak Island
Hospital. He also passed out a list of major concerns with the hospital
documents that he had compiled (attached). Discussion ensued regarding these
concerns.
A slab that is on grade must be in before you proceed with the erection of the
structure. If footings are in before slab is poured, six months of time could
be saved. If you are able to get in there and be on a subgrade instead of on
thin slab, you can use a small hydraulic crane to do job. Otherwise, it would
have to be a large crane. Likely this crane would have to be imported. Early
in job, we asked the architect to design it as a crawl space job. Access to
the piping, electrical, heating, etc. can be reached from under the building.
It also provides ease of remodeling that you don't have with a slab on grade
and is also easier to maintain. A crawl space would eliminate sequence delay.
Mr. MacFarlane expressed his desire to instruct the architect to re -design the
floor system. Discussion ensued. Mr. Helfinstine asked about a vapor barrier
and the radon gas problem.
Mr. Wee is to work on Division 11.
Automatic doors for the handicapped are ideal. Patients leaving and coming
need automatic doors. The doors are needed primarily at emergency entrances
and main entrances. The doors could be labeled "for handicapped use only".
Discussion ensued regarding automatic doors versus swinging doors.
Mr. Coleman requested imput on generators in reference to electrical codes,
hospital codes, etc.
Discussion was held on the different types of boilers.
The present hospital has a 5,000 gallon fuel tank. After discussing, it was
felt a 10,000 gallon tank would be sufficient.
After more discussion, Mr. Coleman suggested an on -going review. The next
meeting to be scheduled for the second week in January on the 11th.
A motion was made by Mr. Parsons and seconded to adjourn. The meeting was
adjourned at 10:00 p.m.
Cliff Ford, Vice -Chairman
Minutes prepared by:
Donna Smith, Facilities Secretary
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